How much time do you spend on managing your projects, invoices, client communications, job boards, and other administrative tasks? If the answer is anything over 30 minutes a day, you need a project management system.
Monday.com is a popular project management solution, but it may not be the best pick for freelancers. Let's look at some of the best Monday.com alternatives for freelancers.
What Is Monday.com?
Monday.com is a work management system used by project managers to not only manage multiple projects but also track bugs and inefficiencies and overcome them. The team behind Monday.com markets is as work management software and not project management software. It is because Monday.com can do a lot more than just task and project management.
It has robust project and portfolio management features, but you can also use it to nurture client/customer relationships, manage employee task efforts, and streamline resource management. Hence, Monday.com enables you to focus on not only the tasks but the processes behind them.
The tool is quite visual, and you can use Gantt charts, Kanban boards, and other elements to paint a clear picture of your objectives. Some of the leading brands in the world, like Hulu, BBC Studios, Adobe, Coca-Cola, and Discovery Channel, use Monday.com for its new-age project management features.
Let's look at the key project planning features and other specifications of Monday.com:
- Task management and project management
- Sales, CRM, and marketing management
- Software development and agile methodologies
- Human resources and recruitment
- IT management
- Creative and design management
- Operations management
Monday.com integrates with hundreds of software solutions across various product categories. These range from business management tools like MS Office and Slack to eCommerce platforms like WooCommerce and Shopify.
Let's talk about the pricing of Monday.com. It has five plans:
- Individual: $0 (up to 2 seats)
- Basic: $8 per seat/month
- Standard: $10 per seat/month
- Pro: $16 per seat/month
- Enterprise: Custom pricing
Every paid plan has a free trial, so you can try the software before buying it.
Why do Freelancers Need a Project Management Tool?
Small business owners and project managers readily use project management tools like Monday.com to streamline their daily tasks. However, using management tools is a new concept among freelancers.
Many freelancers still use handwritten notes or spreadsheets to record their tasks. Doing so has a series of drawbacks. The biggest issue is a waste of time, resulting in poor productivity. A freelancer spends at least 30-90 minutes every day on non-billable work, such as sending emails, job boards, invoicing, and more.
The more time you spend on non-billable tasks, the less time you'll have for billable tasks. Therefore, it's essential to automate these tasks effectively, so you can focus on more important work.
Let's discuss some benefits of using project and business management tools:
- Spend less time on non-billable work and more time on billable work
- Effectively implement agile practices
- Collaborate with clients and team members
- Create and send invoices easily
- Connect your bank and accept payments online
- Stay on top of your earnings and finances
Best Monday Alternatives for Freelancers
Indy is one of the best Monday.com alternatives for freelancers. Monday.com is a robust project management app, but it can be overwhelming for most freelancers. The tool is suitable for project managers working in medium-large businesses. The modules of Monday.com focus on managing business processes on a departmental level. It has separate modules for HR, sales & marketing, operations, and IT, which can be confusing for you.
Indy is a Great Monday Alternative for Freelancers
If you want to dodge the long learning curve and need a tool that you can start using immediately, check out Indy. It is a freelance business management tool with invoicing, team collaboration, and comprehensive task management features. Here are a few things you can do with Indy.
- Communicate and collaborate with clients using live chat
- Store and share files
- Create proposals and contracts
- Generate leads using automated forms
- Track and manage tasks
- Manage your schedule using the calendar feature
- Create and send invoices
- Track time
Indy is also priced attractively. It has a generous free version that allows you to take a test drive of the software. The full version, known as the Pro Bundle, is available for $5.99 per month.
Most freelancers will find all the features they need in Indy. If Indy doesn't fit your requirements, you can check out these Monday alternatives.
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nTask is a fully featured and easy-to-use task management, project management, and team management tool designed specifically for service-based businesses. It uses percent complete tracking to show what percent of a project you have completed. It also comes with powerful resource allocation and efficient project management features.
- Task management and project tracking
- Time tracking and task planning
- Complete meeting management module
- Issue management and resource allocation
- Risk management
Pricing: nTask has four plans: Basic (free), Premium ($3 per user/month), Business ($8 per user/month), and Enterprise (custom pricing).
Workzone is one of the leading project management software vendors in the world. It is a robust solution with powerful features and functionalities. You can use project dashboards to track and manage your projects. It has personalized to-do lists, making it easy to track your progress. Seamless document sharing and unlimited support are some other reasons to use Workzone.
- Manage multiple projects
- Organize, track, and manage tasks
- Time tracking and workload management
- Document storage and sharing
- Customizations and integrations
Pricing: Workzone has three plans: Team ($24 per user/month), Professional ($34 per user/month), and Enterprise ($43 per user/month). There is no free version, though you can take a demo tour of the software.
Asana is another widely used project management system best suited for freelancers and small teams. It is a feature-rich solution and resembles Monday.com in design and capabilities. A user-friendly interface is the biggest benefit of using Asana. It also integrates with hundreds of other apps, so you can work in a hassle-free manner.
- Gantt charts and Kanban boards
- Calendar and schedule management
- Real-time project portfolio management
- Workload management and automation
- Hundreds of app integrations
Pricing: Asana has four plans: Basic (free), Premium ($10.99 per user/month), Business ($24.99 per user/month), and Enterprise (custom pricing).
Used by over 35,000 companies, including NASA and SIEMENS, Project Manager is one of the oldest and most powerful Kanban project management tools in the market. It comprises Gantt charts, Kanban boards, and intuitive dashboards to simplify complex projects and organize tasks more efficiently. It also has a risk management module and a timesheet management module.
- Gantt charts, Kanban boards, and dashboards
- Project portfolios
- Schedule recurring tasks
- Project burn down charts
- Detailed project estimates
Pricing: Project Manager has four plans: Starter (free), Team ($14 per user/month), Business ($25 per user/month), and Enterprise (custom pricing).
Basecamp is another powerful project management tool used by many project managers and busy freelancers. The software allows you to create tasks and update them as you complete them. It also comes with time and expense tracking features, which can be quite helpful for freelancers. Basecamp makes managing projects and scheduling recurring tasks easier.
- To-do lists and message boards
- Project management dashboards
- Share detailed project estimates
- Treat tasks independently
- Client access and collaboration
Pricing: Basecamp has two versions: Basecamp Personal (free) and Basecamp Business ($99 per month).
Jira is the flagship product by Atlassian. It is a feature-rich and highly-customizable project management system that lets you manage all aspects of your business. It may not be suitable for new freelancers because of the comprehensive range of advanced features it offers. However, it will be a brilliant choice for busy freelancers who work on unlimited tasks with multiple clients.
- Scrum boards
- Gantt charts and Kanban boards
- Roadmaps and other project management options
- Project dashboard reports
- Agile reporting
Pricing: Jira has four plans: Free, Standard ($7.5 per user/month), Premium ($14.50 per user/month), and Enterprise (custom pricing).
You can't really talk about project management tools and not talk about Trello. It's one of the most popular project tracking and management tools out there. Trello is also a simple and user-friendly solution that assists you with better task planning using Kanban boards. The software also comes with essential team collaboration and communication features.
- Lists and cards
- No-code automation
- Integrate with hundreds of helpful tools
- Communicate with clients and team members
- Task dependencies and idea management.
Pricing: Trello has four plans: Pricing Free, Standard ($5 per user/month), Premium ($10 per user/month), and Enterprise plan ($17.50 per user/month).
With clients like Disney and Microsoft, Toggl Plan is another popular business plan management tool that helps you manage all your basic project tasks in one place. It enables seamless task creation, project budgeting, project reporting, and expense management. It also has a starter plan, which is ideal for freelancers.
- Create projects and project schedule
- Drag and drop interface
- Schedule tasks and manage them
- Deliver projects on time by tracking project progress
- Project insight management
Pricing: Toggl Plan has three plans: Solo (free), Team ($8 per user/month), and Business ($13.35 per user/month).
Microsoft Project or MS Project is a robust project management tool that offers all the features provided by other basic project management tools. It comes with a substantial learning curve and isn't suitable for new freelancers. However, if you use a lot of Microsoft Products, you can try Microsoft Project and see if it works for you.
- Centralized dashboard and home screen
- Multiple project management methodologies
- Various project views
- Custom reports
- Time tracking and resource management
Pricing: Microsoft Project has two pricing models: Cloud-based and on-premise. The cloud-based model has three plans: Project Plan 1 ($10.00 per user/month), Project Plan 3 ($30 per user/month), and Project Plan 5 ($55 per user/month). The two on-premises solutions are Project Standard 2021 ($719.99) and Project Professional 2021 ($1,409.99).
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Let's conclude this list with Avaza, a unified work management system best suited for freelancers, solo entrepreneurs, and small business owners. Avaza covers project management and various other aspects of your business. Global organizations like Deloitte, The Irish Times, and Stanford University use Avaza.
- Project management
- Payroll management
- Resource scheduling
- Time and expense tracking
- Quoting and invoicing
Pricing: Avaza has four plans: Free, Startup ($9.95 per month), Basic ($19.95 per month), and Business ($39.95 per month).
We recommend Indy as the perfect alternative to Monday.com. Indy has features designed specifically for freelancers, whereas Monday.com focuses mainly on organizations and project managers. It also has an expensive per-seat pricing structure. Indy is way more affordable.
Monday.com is a robust work management system best suited for project managers in medium and large companies. If you are a freelancer, look for something more affordable and user-friendly, like Indy. You can also try other tools mentioned above and find the one that aligns with your business objectives.