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Message templates forAsking for Payment

Talking about money can be one of the more uncomfortable parts of freelance life. However, you’ve done the work and you’re worth it! So, let’s give you a few email templates you can use to ask for payment.

  • Simple Payment Request Email
  • Monthly Payment Reminder Email
  • Deposit Request Email
  • Milestone Payment Request Email
  • Booking Fee Request

Simple Payment Request Email

Here’s a standard email you can use when sending a client an invoice. It’s really simple, doesn’t clutter up anyone’s inbox, and gets the job done.

Subject

 Invoice Attached for WordPress Development

Message

Hello Anthony,

Thank you for letting me provide WordPress Development services to you. I’ve attached an invoice for payment. 

The total amount outstanding is $2,640.00. Please arrange payment within 14 days.

If you have any questions at all, please send me a message or call me.

Thank you,

Louise Packard

Monthly Payment Reminder Email

Many freelancers choose to work on a retainer or monthly fee basis. Here is a template you can use to bill your clients and also remind them why you’re the best. All you need are a few positive results or highlights to include.

Subject

3 Highlights from May. Invoice also attached.

Message

Hi Brittany,

Thank you for continuing our partnership for another month. Here are some of the highlights of this month:

  • Debugged the new product search feature
  • Implemented a simple calculator for shipping costs
  • Integrated the reservation plugin to the order system

It’s also billing time, so I’ve attached an invoice for May. The amount due is our normal fee of $3600. Please arrange payment within 7 days.

Thank you again for this collaboration. I’m enjoying our work together and hope you see the value of these results as well.

Sincerely,

Louise Packard

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Deposit Request Email

One of the best things you can do to protect your cash flow and income is ask for a deposit for your services before you begin working. You can use this template to request payment for the deposit and begin working. All you need is a contract and deposit invoice to attach.

Subject

Arrange a deposit to LAUNCH YOUR PROJECT

Message

Hello Charlie,

Thank you so much for agreeing to work with me. As we discussed, our work will begin with a contract and a deposit. I’ve attached the contract and deposit to this email.

The amount of the deposit is $2,600. Once you arrange payment, our contract will start and I’ll get to work for you.

If you have any questions, please reach out to me by email or phone.

Thank you,

Louise Packard

Milestone Payment Request Email

Many projects run for weeks or months before finishing. Along the way, freelancers set milestones for their clients. Once these are achieved, a partial payment is made. This is a simple email template you can use to ask for a milestone payment.

Subject

We just PASSED A MILESTONE! Invoice attached.

Message

Hi Trevor,

We recently finished the first drafts of our project. Everything seems to be progressing according to the project plan we discussed in the beginning of our work. 

Here are some highlights of the project so far:

  • Full site structure is now in place for content
  • Major functions, such as Shopify integration, have been implemented
  • Backend setup, hosting, and reporting are installed

As we discussed, a partial payment is due now that we have completed this stage of the project. 

I have attached an invoice for this milestone payment. The amount due is $945.00. Please arrange payment within 14 days.

In the meantime, I’ll be starting on the next phase of the project.

If you have any questions, please send me an email or call me.

Many thanks,

Louise Packard

Booking Fee Request

Freelancers in service industries, like photographers or beauty therapists, normally ask for a deposit to secure a booking or appointment. We’ve created a simple and friendly email template you can use to ask for this deposit.

Subject

 SECURE YOUR BOOKING by paying the booking fee

Message

Hi Julie,

Thank you so much for your reservation! I’d love to help you with my party entertainer services on April 3rd.

I charge $60 to secure appointments. You can pay this using any of these methods:

  • PayPal at Louisetheclown@gmail.com
  • Visit my payments page for card payments louisetheclown.com/payments
  • Call me on (715)342-9854 for payments over the phone

It will be great to set this booking up and confirm the date. Once you arrange payment, a confirmation email will be sent to the email address you provided.

I’m really looking forward to working with you!

Thanks,

Louise Packard

Why Indy?

Get access to powerful marketing, workflow, and payment tools to manage and grow your business, all in one place.
  • Create contact forms to intake new leads, gather project information, and get testimonials and feedback.
  • Create, send, and get approval on proposals and estimates.
  • Find the right template to create your contracts and get them signed electronically.
  • Manage your schedule, tasks, projects, and conversations.
  • Get feedback and formal approval on your work files.
  • Create invoices in minutes and get paid using the internet’s most trusted payment solutions, including Stripe and Paypal.
invoices