Kickstart your year with Indy! Thru Jan. 31, get Indy Pro for just $9.00 $6.50/mo or $81.00 $59.00/yr for the life of your plan. 30-day guarantee. Promo Code: NEWYEARS

Message templates forThank You Notes

When people do the right things, like hire you, pay their bills, or send their documents to you promptly, it’s a brilliant idea to thank them. This builds goodwill and positive momentum. We’ve created a selection of thank you notes you can use for common occasions in your freelance life.

  • Thank You for Hiring Me Email
  • Booking Confirmation and Thank You
  • Payment Thank You
  • Review Received Thank You
  • Referral Given Thank You
  • Thank You Note to a Prospect After the First Meeting
  • Thank You Letter After Project Completion
  • Thank You Letter to a Contractor or Vendor
  • Sample Thank You Letter for a Referral

Thank You for Hiring Me Email

One of the first things you want to say thank you for is being hired. You found a potential client, sent them a proposal, and they have entrusted you with their project and money. Use this simple email to drop them a quick thank you.

Subject

Thank you for hiring me!

Message

Hi Dave,

Thank you for our conversation and for trusting me with your website development project. I’m really looking forward to working with you!

As we get started, please let me know if you have any questions or suggestions. Otherwise, I’ll just begin with the work we’ve already discussed.

Thank you!

Brian Stephens

Booking Confirmation and Thank You

Freelancers offering specific services should send a thank you note that also doubles as a booking confirmation. This will give your customers a cheerful confirmation of their appointment. Here’s an email template you can use to say thank you for a booking.

Subject

 BOOKING CONFIRMATION for wedding photography services

Message

Hi Stephanie,

Thank you so much for booking my wedding photography services. Your appointment is confirmed and everything is ready to go.

Between now and your wedding, please get in touch if you think of any questions or have suggestions for me.

I look forward to working with you!

Sincerely,

Brian Stephens

Payment Thank You

Getting paid is a great feeling. Be sure to spread the goodwill a little and thank your customers for their payment. We’ve created a simple email you can use to say thank you for payments received.

Subject

Thank you for your payment!

Message

Hi Nathan,

Thank you for paying Invoice #6235. I really appreciate your business and the opportunity to work with you.

If you have any questions about the project, please get in touch by phone or email.

Thank you!

Brian Stephens

Review Received Thank You

Social proof is becoming increasingly important, so many freelancers are asking clients for reviews. These are great for building your portfolio or adding to your internet presence. Here’s a quick email template you can use to say thank you for a good review.

Subject

Thank you for your review!

Message

Hi Felicia,

Thank you so much for your kind review. Building a solid reputation for delivering quality work is one of my goals, so thank you again for helping me achieve this.

If there is anything else I can do for you, please get in touch. I really enjoyed working with you!

Sincerely,

Brian Stephens

Send messages at the right time with Indy.

Mail icon

Referral Given Thank You

Many freelancers build their client base through referrals. When someone refers a new client to you, it’s a super idea to say thank you. Use this email template to say thank you quickly. We’ve added in a line you can complete to add a small gift if you want to do so.

Subject

Thank you for the referral. GIFT INSIDE!

Message

Hello Kevin,

Marcia Daly recently contacted me because you told them about my web design services. I really appreciate your referral and the vote of confidence in me.

Here’s a small way of saying thank you:

[link_to_gift]

If there is anything else I can do to help you, please let me know. I’d also be happy for more referrals from you, so please pass my details to anyone you think could benefit from my web design services.

Thanks again,

Brian Stephens

Thank You Note to a Prospect After the First Meeting

You have a potential new client or customer and you’ve made introductions via email or professional chat.

Subject

Thank you for taking the time to meet with me today.

Message

[Dear prospective client or customer name],

Thank you for taking the time to meet with me today. It was a pleasure to speak with you, and it’s always great to meet another football fan [or mention something else you talked about or bonded over as this gives it that extra personal touch].

Thanks again,

[Your name]


Thank You Letter After Project Completion

You’ve been working with a client on a project, potentially for weeks or months, and you’ve finally finished the last set of deliverables. After the client has accepted the finished product, a thank you letter written in a professional tone is in order.

Subject

Thank you for your collaboration throughout the [project]

Message

[Dear client or company name],

I want to thank you for your collaboration throughout the [project]. It’s always a great feeling to wrap up another successful project, but you’ve made the entire process a pleasure. I appreciate your responsiveness and your candid communication, and I’m thrilled that you’re as proud of the finished product as I am.

It’s been a joy to work with you, and I look forward to staying in touch with you and your company in the future. I hope to revisit this business partnership in the future.

Thank you,

[your name]

Thank You Letter to a Contractor or Vendor

Depending on your freelance specialty and the type of services you offer, you might be hiring or collaborating with vendors, subcontractors, or other freelancers throughout a project. After the client’s project is completed, it’s a good idea to send those team members a thank you note.

Subject

Thank you for your help with the [project name] project.

Message

[Dear Vendor name],

Thank you for your help with the [project name] project. It sounds like [client] is thrilled with the finished product. I’m so proud of the work we provided, and I hope you are as well!

It’s been a pleasure to work with you. I appreciated your expertise and your responsiveness throughout the project, and I hope to work with you again in the future.

Thanks again,

[your name]


Sample Thank You Letter for a Referral

When a client, colleague, or other members of your professional network sends a new prospect your way, it’s well worth your time to write a thank you letter.

Subject

Thank you for recommending me!

Message

[Referrer’s name],

I just had a great conversation with [prospect], and I was so glad to hear that you had told them about my work. Thank you for recommending me!

As you might know, it’s a competitive world out there for freelancers. It’s so helpful when I speak with prospects who already have a positive recommendation, and I’m honored that you thought highly of me enough to give [prospect] my name.

Thank you again,

[your name]


Why Indy?

Get access to powerful marketing, workflow, and payment tools to manage and grow your business, all in one place.
  • Create contact forms to intake new leads, gather project information, and get testimonials and feedback.
  • Create, send, and get approval on proposals and estimates.
  • Find the right template to create your contracts and get them signed electronically.
  • Manage your schedule, tasks, projects, and conversations.
  • Get feedback and formal approval on your work files.
  • Create invoices in minutes and get paid using the internet’s most trusted payment solutions, including Stripe and Paypal.
message templates