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If you’re wondering what a videographer contract template is, that means you’re that much closer to closing your first big deal, so congrats. If you’ve never had to send out a contract before, because you worked with smaller clients or because you always preferred to trust the agreements set in place via call, or email then it’s time for you to learn what a videographer contract is, and how you can put one together.
A videographer contract outlines what you and your client discuss, and the terms and conditions for the work to be done and paid. The last thing you would want is to work on shooting a video, editing, post-producing, and then have it chucked out without any type of compensation. Or maybe you have an agreement for a Facebook ad that you’ll shoot, and the company in question uses it for TV. If you don’t have a contract that outlines what needs to be done, and what can be done, you won’t have any security regarding your work.
Legal contracts are the only thing that protects you from any type of malpractice, but they also ensure that there aren’t any misunderstandings between you and your client. A clear, well-written contract is the best way to make sure everything goes well, and that you won’t incur into any problems with clients.
Most importantly a videographer contract makes sure that you receive the payment you deserve and based on terms you and your client come up with before you sending the written agreement.
If you ever propose a contract to a potential client and they tell you that you don’t need one, you should be wary of working with them, because you need to have some type of legal framework to protect you in case something doesn’t go according to plan. Plus, contracts also protect clients in case you aren’t doing what you agreed upon. It’s mutually beneficial, and the only people to lose when a contract isn’t in place, are the ones that don’t have a contract.
Keep in mind that when writing a videographer contract, you’ll need to understand the scope of your work, not only regarding timing but also what type of equipment you might need to shoot a video if transfers are paid for by the party in question and your costs regarding post-production. If you realize that you might have too much work on your hands, make sure that you include a Use of Subcontractors clause, this way you can hire other freelancers in times of need. But remember that in the end, you are responsible for the content that you send a client, not the subcontractor.
Now that you know a little bit about what a videographer contract template constitutes, it’s time to start and understand how to write them on your own, because you can’t send one out if you don’t know how to write the contract.
Absolutely! Your work is valuable, and it should be protected by a legal contract. When everything goes well, there are no problems with clients. Contracts help you create a plan that protects you when a job doesn’t go quite so smoothly.
Here are some benefits of using a contract:
When you include the payment amount and terms in your videographer contract, you pave the way to getting paid properly for your project. When the project or milestone finishes, every party knows what to pay and when to pay it.
Scope creep is difficult for just about every freelance videographer. When the size of the job changes without warning, finishing on time and getting paid properly become harder. A clearly defined project scope in a contract avoids any scope creep.
You can create a simple contract on your own by recording the work to be done, the amount to be paid, and the timeline for delivery. A simple document like this is better than nothing.
That document won’t make a professional impression for your business, though. Instead, you can use our videographer contract template.
Here are three reasons you should try our contract template instead of writing your own:
Let’s check out what needs to be in the agreement between you and your client.
When you’re writing a contract template you need to keep in mind that all the wording needs to be as clear as possible. When you’re starting a professional partnership with a client, it’s super important to communicate thoroughly and clearly with each other. Because through clear and transparent communication you’ll be able to write down all the sections in your contract, respecting both your’s and your client’s needs.
Every time you’re about to start writing a contract, you’ll find that you need to understand what is it that you are going to do. You can type out a real simple definition, but that leaves space for misinterpretation, so make sure that you and your client both know what the scope is and what the job entails.
A simple contract that doesn’t take into consideration all the legal aspects of protecting both parties, and your work, can go along the lines of writing down what the job is, the amount of money that needs to be paid, and the deadline for you to submit your work. Nice and easy, but this way if you don’t want your video to be published on a certain platform, you have no way to stop that from happening.
A long and precise contract keeps you safe from useless headaches. You already have to deal with the uncertainty of weather and lighting when you’re on a shoot, why have to worry about this as well.
You have the basics down on how to write a videographer contract, but how about finding some templates? You’ll find that a great way to get started on writing a contract for your videography business is by using Indy’s templates, they are easy to use and editable as you like.
Contracts usually have some clauses that need to be put in, no matter what type of freelancer you are. As stated previously you always need to add the Scope of work, Detailed description of services, payment terms, general terms, or limitations of liability. These are always going to be in serious contracts. But what needs to be in a videographer contract template? Let’s go step by step.
Scope of the project
Where you’ll re-write the agreement between you and your client, describing the job that needs to be done.
A detailed description of services
Here you’ll go into detail regarding what you will do for your client, and how you will do it (use of equipment, production software).
Feedback, editing, and approval process
In this section you ensure that you’re time on the project is protected. Let the client know how many revisions, and how your preferred method approval works.
Deliverables and milestones,
Here is where the fun starts, make sure that you are 100% sure about your deadlines, and that you can respect them. Because if you respect your deadlines the client respects the milestones.
Now that you’re in charge of your own business, you need to ensure that you get paid while you work on your project for a client. If you want to be paid by milestone this is where you let them know.
When it comes to tax documentation, you need to know your local laws, some places need them. Others don’t, maybe you have an accountant friend that you can ask.
When you’re shooting a video for someone else who owns it? The creator or the buyer? That’s where this clause comes in. Talk to your client and understand what they prefer for this project and you can come to an agreement.
Limitation of purpose
This clause is ideal for videographers, because if you get approached to make an ad for the company, but they specify that they want a 9:16 video format for TikTok and Reels, you can add this clause saying that it can’t be placed as a Facebook ad that doesn’t follow the format you agreed upon. Worst case scenario they use it for TV and you’ve made a price estimate that is a lot lower.
As a freelancer, this needs to be in every contract, unless you’ve been offered an amazing position. Because you need a lot of clients to survive, and a non-exclusivity clause protects you from being stuck with only one.
You might find that some clients want all collaborations to be silent until the product is out in public, so add this for them if they ask you.
Sometimes things don’t go as planned, with a termination clause you and your client can end a collaboration for valid reasons, that you both agree upon.
Always add the dispute resolution, even though it would be better to not have to read it. This is for when something goes bad, better to have it so everything is easier for you and your client to resolve.
The best way to find a videographer contract template is to go on Google and type it in, the same question as above, but you’ll find so many different ones that you might feel that picking one is harder than actually filling it out. Some are only in PDF and can’t be edited, so you need to write the whole thing down anyway, and others might not have all the sections you need to ensure you touch every aspect of the contract. That’s why you could simply pick one of Indy’s videographer contract templates.
Indy’s videographer contract templates are easy to use and touch all of the sections that need to be in a freelancer contract. The videographer contract template has been sent to a legal team to ensure that the contract is legally enforceable, so you know that once the contract is signed you are safe.
Another great aspect of Indy’s templates is the generator because you can sign up for free and use it to have a contract written up in a few minutes, giving you more time to spend on creating a new video, or editing and post-producing that sequence that just isn’t quite right yet. It helps streamline the whole process of working as a freelancer, cause they also offer invoice templates, file sharing, and more that can help you work faster and better. Increasing your productivity by taking take of the business side of following your passion.
Indy does help you take care of all the bureaucracy around freelancing, leaving more time for you to work on creating, and making sure you leave a positive and professional impression on potential clients.
We have two documents you can use as a freelance videographer. You can sign up for a free Indy account and use our contract generator to create the correct contract for your needs in a few minutes.
If you don’t want to sign up for an account, you can download a non-editable contract to get started. You’ll need to review it carefully before using it to ensure all the details match your requirements.
This Videographer Agreement (the "Agreement"), dated [the date both parties will have signed] is entered into by [videographer name], an individual residing in [address], (the "Videographer"), and [client name], an individual residing in [address], (the "Client").
Whereas, the Videographer and the Client desire to establish the terms and conditions under which the Videographer will provide services to the Client, the parties agree as follows:
1. Scope of Work. The Videographer agrees to perform such consulting, advisory and related services specified on Exhibit A to this Agreement ("Description of Services").
2. Term. This Agreement shall commence from the date this Agreement is signed by both parties and shall continue until the scope of work defined in the Description of Services is completed (such period, as it may be extended or sooner terminated in accordance with the provisions of Section 4, being referred to as the ("Service Period").
a. Service Cost. In consideration of the Service, the Client will pay the Videographer of $ per hour (the "Service Cost").
b. Expenses. The Videographer shall be responsible for all business expenses incurred by the Videographer in connection with, or related to, the performance of the services.
c. Invoices. The Client shall pay to the Videographer amounts shown on each statement or invoice described in Section 3(a) and 3(b) within () days after receipt thereof.
d. Benefits. The Videographer shall not be entitled to any benefits, coverages or privileges, including, without limitation, health insurance, social security, unemployment, medical or pension payments, made available to employees of the Client.
4. Termination. This Agreement may be terminated prior to the end of the Service Period in the following manner: (a) by either the Videographer or the Client upon not less than () days prior written notice to the other party; (b) by the non-breaching party, upon twenty-four (24) hours prior written notice to the breaching party if one party has materially breached this Agreement; or (c) at any time upon the mutual written consent of the parties hereto. In the event of termination, the Videographer shall be entitled to payments for services performed that have not been previously paid and, subject to the limitations in Section 3.2, for expenses paid or incurred prior to the effective date of termination that have not been previously paid. Such payment shall constitute full settlement of any and all claims of the Videographer of every description against the Client. In the event that the Client’s payment to the Videographer exceeds the amount of services performed and (subject to the limitations in Section 3.2) for expenses paid or incurred prior to the effective date of termination, then the Videographer will immediately refund the excess amount to the Client. Such refund shall constitute full settlement of any and all claims of the Client of every description against the Videographer.
5. Cooperation.The Videographer shall use Videographer's best efforts in the performance of Videographer's obligations under this Agreement. The Client shall provide such access to its information and property as may be reasonably required in order to permit the Videographer to perform Videographer's obligations hereunder. The Videographer shall cooperate with the Client’s personnel, shall not interfere with the conduct of the Client’s business and shall observe all rules, regulations and security requirements of the Client concerning the safety of persons and property.
6. Proprietary Information and Inventions.
a. Proprietary Information.
1. The Videographer acknowledges that Videographer’s relationship with the Client is one of high trust and confidence and that in the course of Videographer's service to the Client, Videographer will have access to and contact with Proprietary Information. The Videographer will not disclose any Proprietary Information to any person or entity other than employees of the Client or use the same for any purposes (other than in the performance of the services) without written approval by an officer of the Client, either during or after the Consultation Period, unless and until such Proprietary Information has become public knowledge without fault by the Videographer.
2. For purposes of this Agreement, Proprietary Information shall mean, by way of illustration and not limitation, all information, whether or not in writing, whether or not patentable and whether or not copyrightable, of a private, secret or confidential nature, owned, possessed or used by the Client, concerning the Client’s business, business relationships or financial affairs, including, without limitation, any Invention, formula, vendor information, customer information, apparatus, equipment, trade secret, process, research, report, technical or research data, clinical data, know-how, computer program, software, software documentation, hardware design, technology, product, processes, methods, techniques, formulas, compounds, projects, developments, marketing or business plan, forecast, unpublished financial statement, budget, license, price, cost, customer, supplier or personnel information or employee list that is communicated to, learned of, developed or otherwise acquired by the Videographer in the course of Videographer's service as a Videographer to the Client.
3. The Videographer’s obligations under this Section 6 shall not apply to any information that (i) is or becomes known to the general public under circumstances involving no breach by the Videographer or others of the terms of this Section 6, (ii) is generally disclosed to third parties by the Client without restriction on such third parties, or (iii) is approved for release by written authorization of an officer of the Client.
4. The Videographer agrees that all files, documents, letters, memoranda, reports, records, data sketches, drawings, models, laboratory notebooks, program listings, computer equipment or devices, computer programs or other written, photographic, or other tangible material containing Proprietary Information, whether created by the Videographer or others, which shall come into Videographer's custody or possession, shall be and are the exclusive property of the Client to be used by the Videographer only in the performance of Videographer's duties for the Client and shall not be copied or removed from the Client’s premises except in the pursuit of the business of the Client. All such materials or copies thereof and all tangible property of the Client in the custody or possession of the Videographer shall be delivered to the Client, upon the earlier of (i) a request by the Client or (ii) the termination of this Agreement. After such delivery, the Videographer shall not retain any such materials or copies thereof or any such tangible property.
5. The Videographer agrees that Videographer’s obligation not to disclose or to use information and materials of the types set forth in paragraphs (2) and (4) above, and Videographer's obligation to return materials and tangible property set forth in paragraph (4) above extends to such types of information, materials and tangible property of customers of the Client or suppliers to the Client or other third parties who may have disclosed or entrusted the same to the Client or to the Videographer.
6. The Videographer acknowledges that the Client from time to time may have agreements with other persons or with the United States Government, or agencies thereof, that impose obligations or restrictions on the Client regarding inventions made during the course of work under such agreements or regarding the confidential nature of such work. The Videographer agrees to be bound by all such obligations and restrictions that are known to the Videographer and to take all action necessary to discharge the obligations of the Client under such agreements.
1. All inventions, ideas, creations, discoveries, computer programs, works of authorship, data, developments, technology, designs, innovations and improvements (whether or not patentable and whether or not copyrightable) which are made, conceived, reduced to practice, created, written, designed or developed by the Videographer, solely or jointly with others or under Videographer's direction and whether during normal business hours or otherwise, (i) during the Consultation Period if related to the business of the Client or (ii) after the Consultation Period if resulting or directly derived from Proprietary Information (as defined below) (collectively under clauses (i) and (ii), "Inventions"), shall be the sole property of the Client. The Videographer hereby assigns to the Client all Inventions and any and all related patents, copyrights, trademarks, trade names, and other industrial and intellectual property rights and applications therefore, in the United States and elsewhere and appoints any officer of the Client as Videographer's duly authorized attorney to execute, file, prosecute and protect the same before any government agency, court or authority. However, this paragraph shall not apply to Inventions which do not relate to the business or research and development conducted or planned to be conducted by the Client at the time such Invention is created, made, conceived or reduced to practice and which are made and conceived by the Videographer not during normal working hours, not on the Client’s premises and not using the Client’s tools, devices, equipment or Proprietary Information. The Videographer further acknowledges that each original work of authorship which is made by the Videographer (solely or jointly with others) within the scope of the Agreement and which is protectable by copyright is a "work made for hire," as that term is defined in the United States Copyright Act.
2. Upon the request of the Client and at the Client’s expense, the Videographer shall execute such further assignments, documents and other instruments as may be necessary or desirable to fully and completely assign all Inventions to the Client and to assist the Client in applying for, obtaining and enforcing patents or copyrights or other rights in the United States and in any foreign country with respect to any Invention. The Videographer also hereby waives all claims to moral rights in any Inventions.
3. The Videographer shall promptly disclose to the Client all Inventions and will maintain adequate and current written records (in the form of notes, sketches, drawings and as may be specified by the Client) to document the conception and/or first actual reduction to practice of any Invention. Such written records shall be available to and remain the sole property of the Client at all times.
4. Notwithstanding the foregoing in this Section 6(b), the ownership and use of the Inventions that are assigned to the Client in Section 6(b)(i) (the "Assigned Inventions") shall be limited as set forth in Exhibit B.
7. Limitation of Liability. Notwithstanding anything to the contrary contained elsewhere herein, neither party shall be liable to the other for any consequential, special, incidental, indirect or punitive damages of any kind or character, including, but not limited to, loss of use, loss of profit, loss of anticipated profit, loss of bargain, loss of revenue or loss of product or production, however arising under this contract or as a result of, relating to or in connection with the service and the parties’ performance of the obligations hereunder, and no such claim shall be made by any party against the other regardless of whether such claim is based or claimed to be based on negligence (including sole, joint, active, passive, or concurrent negligence, but excluding gross negligence), fault, breach of warranty, breach of agreement, breach of contract, statute, strict liability or any other theory of liability.
8. Indemnification. The Videographer shall be solely liable for, and shall indemnify, defend and hold harmless the Company and its successors and assigns from any claims, suits, judgments or causes of action initiated by any third party against the Company where such actions result from or arise out of the services performed by the Videographer or its Employees under this Agreement. The Videographer shall further be solely liable for, and shall indemnify, defend and hold harmless the Company and its successors and assigns from and against any claim or liability of any kind (including penalties, fees or charges) resulting from the Videographer’s or its Employees’ failure to pay the taxes, penalties, and payments referenced in Section 9 of this Agreement. The Videographer shall further indemnify, defend and hold harmless the Company and its successors and assigns from and against any and all loss or damage resulting from any misrepresentation, or any non-fulfillment of any representation, responsibility, covenant or agreement on its part, as well as any and all acts, suits, proceedings, demands, assessments, penalties, judgments of or against the Company relating to or arising out of the activities of the Videographer or its Employees and the Videographer shall pay reasonable attorneys’ fees, costs and expenses incident thereto.
9. Independent Contractor Status. The parties shall be deemed independent contractors for all purposes hereunder. Accordingly:
a. The Videographer will use its own equipment, tools and materials to perform its obligations hereunder.
b. The Client will not control how the Service is performed on a day-to-day basis and the Videographer will determine when, where and how the Service will be provided.
c. The Client will not provide training to the Videographer.
d. The Videographer will be solely responsible for all state and federal income taxes in connection with this Agreement.
e. This Agreement does not constitute an employment, partnership, joint venture or agency between the parties hereto, nor shall either of the parties hold itself out as such contrary to the terms hereof by advertising or otherwise nor shall either of the parties become bound or become liable because of any representation, action or omission of the other.
a. Survival. Sections 4 through 11 shall survive the expiration or termination of this Agreement.
b. Non-Solicitation. During the Service Period and for a period of [six (6) months] thereafter, the Videographer shall not, either alone or in association with others, (a) solicit, or permit any organization directly or indirectly controlled by the Videographer to solicit, any employee of the Client to leave the employment of the Client, or (b) solicit or permit any organization directly or indirectly controlled by the Videographer to solicit any person who is engaged by the Client.
c. Use of Subcontractors. The Videographer may use trusted contractors to complete components of the Videographer’s obligations hereunder, provided that the Videographer shall remain solely responsible for such contractors’ performance, that the Client shall have no obligation to such contractors and the use of such contractors shall not cause any increase in fees, costs or expenses that would otherwise be payable hereunder.
d. Entire Agreement. This Agreement (including the documents referred to herein) constitutes the entire agreement between the Client and the Videographer and supersedes any prior understandings, agreements or representations by the parties, whether written or oral, with respect to the subject matter hereof.
e. Assignment. Neither party may assign or transfer this Agreement in whole or in part, nor any of the rights hereunder, without prior written consent of the other party.
f. Notices. All notices required or permitted under this Agreement shall be in writing and shall be deemed effective upon personal delivery or upon deposit in the United States Post Office, by registered or certified mail, postage prepaid, addressed to the other party at the address shown above, or at such other address or addresses as either party shall designate to the other in accordance with this Section 13.
g. Amendments. No amendment of any provision of this Agreement shall be valid unless the same shall be in writing and signed by each party.
h. Severability. Any term or provision of this Agreement that is invalid or unenforceable in any situation in any jurisdiction shall not affect the validity or enforceability of the remaining terms and provisions hereof or the validity or enforceability of the offending term or provision in any other situation or in any other jurisdiction. If the final judgment of a court of competent jurisdiction declares that any term or provision hereof is invalid or unenforceable, the Videographer and the Client agree that the court making the determination of invalidity or unenforceability shall have the power to limit the term or provision, to delete specific words or phrases, or to replace any invalid or unenforceable term or provision with a term or provision that is valid and enforceable and that comes closest to expressing the intention of the invalid or unenforceable term or provision, and this Agreement shall be enforceable as so modified.
i. Force Majeure. Neither party will be liable for any failure or delay in its performance under this Agreement due to any cause beyond its reasonable control, including acts of war, acts of God, earthquake, flood, fire, embargo, riot, sabotage, or failure of third party power or telecommunications networks, provided that the delayed party: (a) gives the other party prompt notice of such cause and (b) uses its reasonable commercial efforts to promptly correct such failure or delay in performance.
j. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of (other than any principle of conflict or choice of laws that would cause the application of the laws of any other jurisdiction).
k. Arbitration. Any unresolved controversy or claim arising out of or relating to this Agreement, except as (i) otherwise provided in this Agreement, or (ii) any such controversies or claims arising out of either party’s intellectual property rights for which a provisional remedy or equitable relief is sought, shall be submitted to arbitration by one arbitrator mutually agreed upon by the parties, and if no agreement can be reached within thirty (30) days after names of potential arbitrators have been proposed by the American Arbitration Association (the “AAA”), then by one arbitrator having reasonable experience in corporate finance transactions of the type provided for in this Agreement and who is chosen by the AAA. The arbitration shall take place in , , in accordance with the AAA rules then in effect, and judgment upon any award rendered in such arbitration will be binding and may be entered in any court having jurisdiction thereof. The prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
l. Counterpart. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. This Agreement may be executed by facsimile, digital or electronic signature.
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