Here’s how to use Indy’s Proposal Template to get started:
Computer Repair and maintenance is a series of actions to ensure the proper functioning of computer equipment and the entire computer system, whether operating software and hardware. It is essential within the company because due to the current dependence of many companies on information technology, sometimes a small computer problem can cause significant disruptions within the company, not to mention that some confidential data and reports must be well safeguarded in the computers. Within the computer maintenance actions, we find:
Before you write a proposal, it is essential to know that companies, more than anyone else, need to maintain their computer system correctly, not only because of the expenses that a computer problem may entail but also because of the data that can be saved on computer equipment and the loss of time.
A computer repair proposal is a document that explains the agreements between two parties, and this includes troubleshooting, adjustment, repair, improvement, control of material or virtual equipment. For example, a computer repair proposal on software maintenance is scalable and focuses on the evolution of applications and software.
It is inevitable, breakdowns in computers happen, and worst of all is that "breakdowns are expensive." To the extent that companies carry out a preventive maintenance plan, also known as industrial maintenance, unforeseen breakdowns are reduced—the full company benefits since we can anticipate problems in a high percentage. Hence, the need for you to explore the available options to be their "go-to" repair guy, in the form of a computer repair proposal.
Nowadays, it is almost mandatory to have exceptional attention to asset management. Investments in resources are very significant, and their malfunctioning or operation leads to economic losses that can be very critical.
Writing out a computer repairs and maintenance proposal, maybe via templates, helps reduce all these costs by reducing machine downtime and production under-activity. In addition, the number of interventions, the hours used, and the costs of corrective maintenance that are caused a posteriori to solve the breakdowns are also reduced.
In IT, the maintenance proposal is essential for companies today, especially when most activity is computerized. The computer park requires special care to avoid breakdowns and endanger a company's production or the activity of a service provider.
So, how then do you write an eye-catching proposal to win the hearts of companies seeking a computer repair maintainer?
The computer repair and maintenance proposal must also contain other information, in particular, specific clauses that may prove to be essential:
Where applicable, the terms relating to the processing of personal data by the processor.
As you will have understood, drafting a maintenance contract can be complex. It is also necessary to determine the correct type of contract concerning the planned maintenance. In addition, this specific contract will involve specific clauses. The liability issues in this area are high, and the consequences in the event of a breach can be severe: a faulty system can lead to personal data breaches. It is therefore strongly recommended to call on a lawyer for the drafting of such a contract.
In the proposal, a maintenance register also called "incident book, "specifications," or even "technical and functional specifications "may be provided. It generally contains information on the functioning of the software, on the various anomalies which merit interventions, and a technical acceptance report recording the information on the interventions carried out. As part of this obligation, technical, contractual stipulations such as data backup may be provided to limit the service provider's liability.
Highlighted below are some of what should be included in the proposal.
In particular, the contact persons of the parties are indicated as the contract manager and a supervisor, each representing his party and the people to contact. The contract manager is the person in charge of the entire maintenance program. The organization chart and the appointment of any subcontractors are defined as the names of the people employed in the maintenance activities.
Hello Kathleen Dessert,
After talking the other day regarding your office laptops, I’m more than happy to send in this proposal for you to go over. I’ll be able to fix all of your hardware and software problems, and with the help of my collaborators, we’ll be able to do it quickly and precisely.
As I mentioned in our phone call, I’ve been repairing computers since I was in college to save some extra money. That is 8 years ago and am now one of the most prolific computer repairmen in the area. I make sure that all my customers leave satisfied, but not without a maintenance plan.
In the next section of this proposal, you’ll find our ways to fix your hardware problems, and possibly exceed them once the collaboration is over. If some aspects need more clarity or wish to change we’ll be happy to change them.
Why Jason Barringer for business services?
My computer repair business makes sure that your company’s computers are in pristine shape. Without any room for hardware malfunctions, or software glitches. Because you cannot run a business properly in this day and age with malfunctioning computers. My collaborators are also expert computer builders, so if you need stronger laptops for certain departments, they can help you without incurring massive costs.
I would like to leave some reviews by our previous clients:
I make sure that my clients receive the best service, and the only way I can do that is by being present and looking at the situation at hand with my own two eyes.
From our phone call, it seems you are having a problem with your laptops, and it seems to be regarding the graphics card not loading up properly. This is creating a type of glitch in which at random moments during the day your employee’s laptops screen stop functioning properly, slowing down productivity for your business. We wish to fix that as soon as possible for you, as we understand the frustration that comes with this.
As I send you this proposal, I’ll call you personally to set a date for me to come and see the damage. This does not mean that you will be forced to do business with me, it is only to understand the situation better.
Below I’ll list the objectives we had in mind for the service you need.
Any adjustments to the plans can be made by sending me a message via email at firstname.lastname@example.org or by phone.
Deadline and deliverables
Having to work without a computer today is one of the hardest things to do, because of that it will take us a week to finish repairing all of the laptops in question. We will make sure that we will take a few of them at a time, so you won’t be without any at any time.
My team and I will make sure you’ll have everything explained to you, or whoever will be in charge of looking over the project, and will always be available to talk if needed.
Projects such as this one run for several months before they finish. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:
An electronic invoice will be sent once the contract has been signed. Each invoice is payable within 30 business days of receipt. Late payments may result in the suspension of work and/or late fees as specified in the contract.
Once you agree to this proposal, I will prepare a simple contract for you. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.
Thank you very much. I look forward to working with Kathleen Dessert.
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