Corporate Video Production Proposal Template

Need a proposal that’ll have clients saying, “Lights, camera, action!” With our fully editable corporate video production proposal template, you can create engaging proposals that make your brand shine like a star.
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Corporate Video Production Proposal Template
Corporate Video Production Proposal Template
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Mack Malek
632 Filbert Street
Mollywood Video
John Harbin
3373 Boone Street
Proposal block placeholder


Thank you for contacting me. I put this proposal together based on our conversations. 

Here are a few quick observations:

  • John Harbin wants to film their annual company conference, to be held in July at Hilton Head, SC. The aim is to produce a 3-5 minute highlight video, 2-4 minute interviews of the board of directors, and specific highlight videos of 20-40 seconds each for the main location booths.
  • Mack Malek will review the event plans, produce a filming plan and schedule, provide the filming equipment, record the specified events, and produce fully edited files once the event has finished.

As you continue through this proposal, you will see how my Corporate Video Production services can help you meet your goals and your deadlines.

Why Mack Malek for Corporate Video Production services?

My work enables businesses and organizations to record their significant moments. I have filmed events for some of the largest corporations in America for the past twenty years. I create every video with an eye for the company’s image and exceptional quality.

I offer complete editing services, so there are no other professionals or contracts to hire or manage. When you choose me for your video services, you can relax knowing you will receive an excellent product at the end.

Here are some testimonials from previous clients:

  • Mack Malek was great to work with. He made a comprehensive plan for our annual charity ball, captured all the right moments, and produced a variety of promotional materials we are still using today.
  • Mack Malek is a brilliant professional. He understands how to use video to show off a company’s culture and best events.

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

Based on your information, John Harbin wants to produce a number of videos based on your annual company conference. The event will be held in July at a hotel in Hilton Head, South Carolina. The expected attendance is between 300-400 guests. To get the best results, we’ll proceed in a few phases:

  1. Event Plan review: The first phase is critical for the final success of the project. We’ll go over your event plans together in detail to produce a plan for how to record the event efficiently.
  2. Event Planning: I will review the plans and suggest a complete filming plan for your event. The plan will include specific time for filming smaller sections of content, such as your store location booth highlights.
  3. Filming: Depending on the schedule and plan, I may hire several subcontractors as camera operators and filmographers. I work with several professionals regularly, so I can ensure brilliant results whoever holds the camera.
  4. Editing: After the event finishes, the footage will be edited to produce the videos you want to use in the future. Video files will be delivered in any of the common formats to suit your publishing needs.

All these phases tie together into a solid plan. The key to getting beautiful results on the day is to plan in advance.


Here is the plan for how my Corporate Video Production services will meet your goals. Let me break down the specific targets and how they will be met.

  • We will review the current event plan in detail together. This review will require a joint meeting with the event planners at your company.
  • Following our joint meeting, I will produce a full filming plan for the event. You will be able to review the plan and suggest changes.
  • I will film the event according to the approved plan. Larger events or complicated schedules may require a team of videographers.
  • After the event, I’ll edit all the footage into the specific videos you want to use for promotional material later. All the editing will be done within two weeks of finishing the event. The main highlights video will be finished within 48 hours of the end of the event.

Any adjustments to the plans can be made by sending me a message via the Slack channel or by email at

Deadline and deliverables

I am committed to meeting your deadlines and delivering quality Corporate Video Production work on schedule. Here are the milestones for this project:

  • The initial review and report should be completed within the first two weeks of launching the project. 
  • We’ll schedule our review meeting together. The meeting itself shouldn’t take more than two hours. However, many clients have found it useful to receive some notes first, meet, think, and then meet again to talk some more.
  • The next phase is simply to create the right plan prior to the event. I’ll put together a plan and send it to you for review not later than 4 weeks prior to the event.
  • The video team will arrive at the venue the day before the event to ensure all locations have been checked and prepared. If the venue cannot be available the day before, then we require at least three hours prior to the beginning of the event to set up the equipment.
  • After the event, many clients want a quick turnaround of their highlight videos. To facilitate this, I offer priority processing for one video. In this instance, the main highlight video will be produced within 48 hours of the end of the event.
  • Following this, the remaining videos will be edited and delivered within 10 business days of the end of the event.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for John Harbin.

Payment terms

Projects such as this one require payments at a few different stages. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • An initial payment of 25% will be due once the contract has been signed.
  • A further payment of 25% will be due once the event plan has been approved by the client.
  • Prior to the filming of the event, the next 25% payment will be due. An invoice will be sent to facilitate payment of this before the event begins.
  • The final payment of 25% will be due two weeks after the event finishes. The final videos will be released once the payment has been made.

Electronic invoices will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.


Once you agree to this proposal, I will prepare a simple contract for this Corporate Video Production project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.

Thank you very much. I look forward to working with John Harbin.


John Harbin

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Templates make a good starting point, but the key to gaining clients is to stand out from the crowd. Indy’s proposal builder helps you close deals faster by letting you quickly customize proposals to your prospective client’s needs, turning cookie-cutter templates into professional, winning proposals that you can use again and again.
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Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.
  • Seal the deal with legally vetted contracts that protect your work, time, and money.
  • Manage your tasks and clients with simple yet powerful to-do lists and boards.
  • Record your time automatically and track which hours have been paid or need to be billed.
  • Get paid fast with invoices and accept multiple payment methods right through Indy.
  • Get a bird’s-eye view of everything due with a personal command center that monitors the status of your proposals, contracts, tasks, and invoices.

Corporate Video Production Proposal Template FAQ

What is a Corporate Video Production Proposal Template?

A proposal template can help you write your document in less time and with more ease. Simply fill the old one out by customizing it for each individual client to add relevant, useful information that will be of value to them.

By sending your client an attractive, professional proposal with clear language and easy to read formatting, you will be miles ahead of the competition when it comes time for them to choose a company.

When building a proposal, using the right template will help ensure it looks professional and contains all the necessary information. This includes topics such as previous clients' positive feedback or examples from other projects you've completed to give your client an idea about what they can expect when working with you.

Create a proposal template that can be used for every new project. By having the same level of design quality in each proposal, you establish yourself as an expert brand while making a great impression on clients you want to win.

How to write a Corporate Video Production proposal template?

In just a few easy steps, we will show you how to create your own Corporate Video Production proposal template.

First, you need a few things:

  • You’ll be using a document editor. You could use a separate app such as Word, Google Docs, Adobe InDesign, or Pages.
  • Even if you have one of those, we recommend Indy. Indy’s Proposals tool is a great way to create your proposal for clients because it integrates with the rest of your workflow and links up to client records while monitoring time spent on each assignment.
  • You should also have access to any external files or media you want to include. For example, you will want your logo and pictures of landing pages you have already finished.

Now that you have those things, you can begin writing your Corporate Video Production proposal template.

One of the best ways to make a strong proposal template is by looking at an example that's already done well. If you have examples from previous proposals on hand, note what information can be reused and then use those as your guide for copying or rewriting it in the new document. For instance, if there are customer success stories included with first one: include them when making your new template. 

If you don’t have a completed template, then Indy's proposal can automatically create one for you so that all the content is ready to edit.

Here are the basic steps:

  1. In your new proposal template, add your company information and branding.
  2. Review the sections in the template and add or remove sections as you need them.
  3. Add information to each section. Focus on what you can reuse for every client.
  4. Once you have added all the reusable information, save your work.

That’s it! Your new proposal template is finished.

When you use your template to create a full proposal, make a note of anything that is missing. Once you’re finished, go back and add this to your template so it will be ready for the next time.

What should be in a Corporate Video Production proposal template?

Your proposal template shows potential clients your skills and attention to detail. Most proposal templates include a cover page, description of the work, timeline, portfolio, and a pricing page. You could add extra sections that suit your way of working.

Here are the elements we think you should include in every Corporate Video Production proposal:

  • Beautiful Cover Page. Your work is all about images, so make your cover page stunning and attractive.
  • Service Description. Describe your services and lay out the scope of work for this project. Be sure to include any specific requirements you have already discussed with the client. 
  • Corporate Video Production Process and Milestones. Use this section to construct a timeline for the project so you client knows what to expect at each point along the way.
  • Social Proof. Show off your previous work and clients to build trust in your abilities and talent.
  • Costs and Pricing. By now, the client may be considering hiring you. This is the best time to introduce your prices.

From here, you can wrap up the proposal template with next steps the customer can take. These can include:

  • A digital signing service for making the approval process happen much faster.
  • A standard contract your client can review. Your contract can reference your proposal to make the client-specific sections relevant.
  • You can also include a payment method here to help your client get started quickly.

Your proposal should make your client feel like you are the perfect person to hire. Once they reach this conclusion, do not waste any time. Contact them with a phone call or email to ask if there's anything else that needs clarification.

How can a free Corporate Video Production Proposal Template help you win more clients?

The secret to winning more clients as a freelancer is to build your client’s confidence in your abilities. Proposal templates helps you do this in a few ways:

  • Show clients how efficient you are by preparing and sending proposals quickly. If you are on the ball, you can finish your first discovery call with a client, open your template, and have a finished proposal in 10-20 minutes.
  • A template you have invested time in should look professional and appealing. When it’s time to finish a proposal and send it, your effort will be rewarded by a client who is impressed with the quality of your work.
  • You can also make time for prospecting for new work. Using a proposal template could save you thirty minutes or more when it’s time to create a new proposal. Make the most of this time and go find some more leads.

Those are three ways your proposal template can help you land more jobs. Get started with one as soon as possible to begin reaping the benefits.

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