Corporate Video Production Proposal Template

Introduction

Thank you for contacting me. I put this proposal together based on our conversations. 

Here are a few quick observations:

• John Harbin wants to film their annual company conference, to be held in July at Hilton Head, SC. The aim is to produce a 3-5 minute highlight video, 2-4 minute interviews of the board of directors, and specific highlight videos of 20-40 seconds each for the main location booths.
• Mack Malek will review the event plans, produce a filming plan and schedule, provide the filming equipment, record the specified events, and produce fully edited files once the event has finished.

As you continue through this proposal, you will see how my Corporate Video Production services can help you meet your goals and your deadlines.

Why Mack Malek for Corporate Video Production services?

My work enables businesses and organizations to record their significant moments. I have filmed events for some of the largest corporations in America for the past twenty years. I create every video with an eye for the company’s image and exceptional quality.

I offer complete editing services, so there are no other professionals or contracts to hire or manage. When you choose me for your video services, you can relax knowing you will receive an excellent product at the end.

Here are some testimonials from previous clients:

• Mack Malek was great to work with. He made a comprehensive plan for our annual charity ball, captured all the right moments, and produced a variety of promotional materials we are still using today.
• Mack Malek is a brilliant professional. He understands how to use video to show off a company’s culture and best events.

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

Based on your information, John Harbin wants to produce a number of videos based on your annual company conference. The event will be held in July at a hotel in Hilton Head, South Carolina. The expected attendance is between 300-400 guests. To get the best results, we’ll proceed in a few phases:

1. Event Plan review: The first phase is critical for the final success of the project. We’ll go over your event plans together in detail to produce a plan for how to record the event efficiently.
2. Event Planning: I will review the plans and suggest a complete filming plan for your event. The plan will include specific time for filming smaller sections of content, such as your store location booth highlights.
3. Filming: Depending on the schedule and plan, I may hire several subcontractors as camera operators and filmographers. I work with several professionals regularly, so I can ensure brilliant results whoever holds the camera.
4. Editing: After the event finishes, the footage will be edited to produce the videos you want to use in the future. Video files will be delivered in any of the common formats to suit your publishing needs.

All these phases tie together into a solid plan. The key to getting beautiful results on the day is to plan in advance.

Objectives

Here is the plan for how my Corporate Video Production services will meet your goals. Let me break down the specific targets and how they will be met.

• We will review the current event plan in detail together. This review will require a joint meeting with the event planners at your company.
• Following our joint meeting, I will produce a full filming plan for the event. You will be able to review the plan and suggest changes.
• I will film the event according to the approved plan. Larger events or complicated schedules may require a team of videographers.
• After the event, I’ll edit all the footage into the specific videos you want to use for promotional material later. All the editing will be done within two weeks of finishing the event. The main highlights video will be finished within 48 hours of the end of the event.

Any adjustments to the plans can be made by sending me a message via the Slack channel or by email at mack.malek@gmail.com.

Deadline and deliverables

I am committed to meeting your deadlines and delivering quality Corporate Video Production work on schedule. Here are the milestones for this project:

• The initial review and report should be completed within the first two weeks of launching the project. 
• We’ll schedule our review meeting together. The meeting itself shouldn’t take more than two hours. However, many clients have found it useful to receive some notes first, meet, think, and then meet again to talk some more.
• The next phase is simply to create the right plan prior to the event. I’ll put together a plan and send it to you for review not later than 4 weeks prior to the event.
• The video team will arrive at the venue the day before the event to ensure all locations have been checked and prepared. If the venue cannot be available the day before, then we require at least three hours prior to the beginning of the event to set up the equipment.
• After the event, many clients want a quick turnaround of their highlight videos. To facilitate this, I offer priority processing for one video. In this instance, the main highlight video will be produced within 48 hours of the end of the event.
• Following this, the remaining videos will be edited and delivered within 10 business days of the end of the event.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for John Harbin.

Payment terms

Projects such as this one require payments at a few different stages. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

• An initial payment of 25% will be due once the contract has been signed.
• A further payment of 25% will be due once the event plan has been approved by the client.
• Prior to the filming of the event, the next 25% payment will be due. An invoice will be sent to facilitate payment of this before the event begins.
• The final payment of 25% will be due two weeks after the event finishes. The final videos will be released once the payment has been made.

Electronic invoices will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.

Agreement

Once you agree to this proposal, I will prepare a simple contract for this Corporate Video Production project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.

Thank you very much. I look forward to working with John Harbin.

Signed

John Harbin