Event Sponsorship Proposal Template

An event sponsorship proposal template can be used to shorten the process of contacting and recruiting potential sponsors. You can include blocks of reusable content in your template so that you are not creating completely new proposals for each potential sponsor.

A professional proposal is a brilliant way to increase your chances of recruiting the best sponsors for your event. By presenting potential sponsors with an attractive and detailed proposal, you will be showing them your attention to detail and commitment to quality.

Many events, especially larger events, approach several hundred sponsors. Investing in an effective template will save your time and increase the likelihood of your targets agreeing to sponsor the event.

In just a few easy steps, we will show you how to create your own Event Sponsorship proposal template.

First, you need a few things:

• You’ll be using a document editor. You could use a separate app such as Word, Google Docs, Adobe InDesign, or Pages.
• Indy is a great way to create proposals for clients because of the Proposals tool. The integration with your workflow and time tracking will help every contract run smoother.
• You should also have access to any external files or media you want to include. For example, you will want your logo and pictures of landing pages you have already finished.

Now that you have those things, you can begin writing your Event Sponsorship proposal template.

If you have examples from previous proposals on hand, note what information can be reused and then use those as your guide for copying or rewriting it in the new document. For instance: if there are customer success stories included with the first one, include them when making a second template - this will ensure that all of their important details get included at no extra cost! 

If you don’t have a completed template, then Indy's proposal can automatically create one for you so that all the content is ready to edit.

Here are the basic steps:

1. In your new proposal template, add your company information and branding.
2. Review the sections in the template and add or remove sections as you need them.
3. Add information to each section. Focus on what you can reuse for every client.
4. Once you have added all the reusable information, save your work.

That’s it! Your new proposal template is finished.

When you use your template to create a full proposal, make a note of anything that is missing. Once you’re finished, go back and add this to your template so it will be ready for the next time. 

Your event sponsorship proposal should Include a few key details about your event, what you offer in sponsorship packages, and when your event will take place.

Here are the elements we think you should include in every Event Sponsorship proposal:

• Beautiful Cover Page. Sponsoring an event is usually about image and branding, so make your cover page stunning and attractive.
• Event Good. Sponsoring an event usually produces some kind of moral benefit or community benefit. Try to describe this clearly.
• Event Details. Sponsors will want to know about attendance, planning, exposure, and advertising channels.
• Sponsorship Exposure. For any event, you should prepare a plan for how sponsors can plan to be featured.
• Payment. Payment is implied in sponsorship, so this section will be expected. 

From here, you can wrap up the proposal template with next steps the customer can take. These can include:

• A digital signing service for making the approval process happen much faster.
• A standard contract your client can review. Your contract can reference your proposal to make the client-specific sections relevant.
• You can also include a payment method here to help your client get started quickly.

Your proposal should make your client feel like sponsoring this event will boost their company’s exposure. Once they reach this conclusion, do not waste any time. Contact them with a phone call or email to ask if there's anything else that needs clarification.

The secret to winning more sponsors is to build your client’s confidence in the event. Proposal templates helps you do this in a few ways:

• Show clients how efficient you are by preparing and sending proposals quickly. If you are on the ball, you can finish your first discovery call with a client, open your template, and have a finished proposal in 10-20 minutes.
• A template you have invested time in should look professional and appealing. When it’s time to finish a proposal and send it, your effort will be rewarded by a client who is impressed with the quality of your work.
• You can also make time for prospecting for new sponsors. Using a proposal template could save you thirty minutes or more when it’s time to create a new proposal. Make the most of this time and go find some more leads.

Those are three ways your proposal template can help you land more sponsors. Get started with one as soon as possible to begin reaping the benefits.