Here’s how to use Indy’s Proposal Template to get started:
An event sponsorship proposal template can be used to shorten the process of contacting and recruiting potential sponsors. You can include blocks of reusable content in your template so that you are not creating completely new proposals for each potential sponsor.
A professional proposal is a brilliant way to increase your chances of recruiting the best sponsors for your event. By presenting potential sponsors with an attractive and detailed proposal, you will be showing them your attention to detail and commitment to quality.
Many events, especially larger events, approach several hundred sponsors. Investing in an effective template will save your time and increase the likelihood of your targets agreeing to sponsor the event.
In just a few easy steps, we will show you how to create your own Event Sponsorship proposal template.
First, you need a few things:
Now that you have those things, you can begin writing your Event Sponsorship proposal template.
If you have examples from previous proposals on hand, note what information can be reused and then use those as your guide for copying or rewriting it in the new document. For instance: if there are customer success stories included with the first one, include them when making a second template - this will ensure that all of their important details get included at no extra cost!
If you don’t have a completed template, then Indy's proposal can automatically create one for you so that all the content is ready to edit.
Here are the basic steps:
That’s it! Your new proposal template is finished.
When you use your template to create a full proposal, make a note of anything that is missing. Once you’re finished, go back and add this to your template so it will be ready for the next time.
Your event sponsorship proposal should Include a few key details about your event, what you offer in sponsorship packages, and when your event will take place.
Here are the elements we think you should include in every Event Sponsorship proposal:
From here, you can wrap up the proposal template with next steps the customer can take. These can include:
Your proposal should make your client feel like sponsoring this event will boost their company’s exposure. Once they reach this conclusion, do not waste any time. Contact them with a phone call or email to ask if there's anything else that needs clarification.
The secret to winning more sponsors is to build your client’s confidence in the event. Proposal templates helps you do this in a few ways:
Those are three ways your proposal template can help you land more sponsors. Get started with one as soon as possible to begin reaping the benefits.
I’m writing on behalf of Joanne Crossland. They would love to have your company sponsor the upcoming Palm Beach Charity Golf Tournament. The proceeds from the tournament are going to benefit the St. Jude’s Children’s Hospital charity.
Here’s what sponsoring this event will do for your company:
The Palm Beach Charity Golf Tournament is a brilliant opportunity for your company to join others in supporting people at some of their most vulnerable and challenging moments.
Joanne Crossland organized the first Palm Beach Charity Golf Tournament in 1983. Every year since then, major celebrities and pro golfers have come together to support a charity every year. PRevious charities supported include the Shriners, World Wildlife Fund, and the American Red Cross.
The event is attended by several thousand people each year. The crowds gather around each hole, making product and brand placement possible at strategic locations.
Also, the golf tournament is televised nationally. Because of the pro-am nature of the tournament, the television audience is larger than one might expect for a golf tournament.
For these reasons, this tournament is a brilliant opportunity for your company to build your brand, connect with relevant influences, and support families.
If your company decides to sponsor the event, then the terms of our contract will resemble this provisional agreement:
The Sponsor will authorize Joanne Crossland to use their logo and branding to promote the event.
The total cost to be paid by the Seller to the Purchaser for the sponsorship will be _________________. A full payment schedule will be included in the contract.
The sponsor is REQUIRED/NOT REQUIRED to attend the event or send a representative.
Joanne Crossland will feature Dale Eckman in sponsorship placements according to the schedule in the final contract.
Once you agree to this proposal, I will prepare a simple contract for this sponsorship project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.
Thank you very much. I look forward to working with Joanne Crossland.
Explore our blog for more info on making waves.