Freelance Writing Proposal Template

Written content is one of the essential elements of a business, especially if it is digital. They represent the clients' business card, the mirror of their company or project, and their personality. For this reason, this type of communication must be entrusted to a competent figure such as that of the freelance writer.

Becoming a freelancer can be rewarding. You can create your schedule and have the freedom and autonomy that you can only get from self-reliance. But how do you start your freelance writing?

It can be not easy to get the ball rolling at first but using these tips and time; you could launch a career as a freelance writer. But before you start, what exactly does a freelance writer do?

A freelance writer writes blog posts, non-fiction articles, and web copy for magazines, publications, businesses, and other organizations.

You may be asked to write blog posts, entire eBooks (as long as someone else's name appears prominently), product descriptions for online stores, or even Facebook posts and tweets. You could also try your hand at freelance journalism, writing presentations for magazines, newspapers, and other publications.

Freelancers are self-employed and typically write for several clients or publications at the same time. Some work on a contractual basis with several clients, while others work on a recurring commission.

However, to begin at all, you need to start with a proposal. The proposal of a writing project is nothing more than the prelude to the project as such, that is, a preamble that summarizes what the project is about, and where, in addition, reliability devices must be used that offer the recipient of the proposal alternatives for the solution of a problem.

If the proposal is to sell a product, it must specify the advantages and why the customer should buy it. In short, it attracts the consumer. Something similar happens when trying to develop a project within a company. Whoever prepares the project must use strategies that convince the person in charge of approving it. In that sense, before getting, you have first to write a proposal for the client's project, which means you have to need the recipient, client, or person in charge of approving the project.

Whether you are a novice, seasoned veteran, or freelance writer, you must know how to write a freelance writing proposal.

Forget your CV! Convincing your prospects that you are the best person for a mission requires a concrete writing proposal. It is an invaluable skill. So you have every interest in learning it from the start.

Write solid writing proposals, and you'll be at your most experienced competitors and win the best projects (the ones that pay the best), which in addition, will increase your freelance income. If done right, it will make your prospects want to hire you - even more substantial than your desire to have them as clients.

To help you write your freelance writing proposal, here is what you need to know, take advantage…

1. Introduction of the proposal

In the introduction, it is necessary to detail what you offer in your professional services proposal and why they should hire you.

You should explain thoroughly the technical aspects of the job, such as the functions you are going to fulfill, the knowledge you have on the subject, your experience in the field, etc.

1. Identify customer needs

It would be best to carry out a study of the company's situation that will hire you.

You will do investigative work to identify the problem it presents and how you will approach it.

You will review what was done before, what the company is currently doing, and how you will contribute to obtaining a definitive solution to the problem in the long or short term.

1. Present your service

Once you have analyzed the client's wants, it is time to tell him what you will do. You will specify what your professional services will be and the objectives to be achieved with each action.

Here you can address points such as:

• The benefits that your services will bring to the company.
• If you will do the work alone or with the collaboration of more workers.
• The resources that will be needed in the project.
• Execution schedule
• Illustration of Realization of Service Budget Schedule
• Make a schedule where you detail the different tasks and actions that will be done each month.
• Organize your time, inform how many hours you will work and the time to achieve the objectives.

This is how the client will have an initial idea of ​​what the project will achieve and know what they can and cannot ask for.

1. Budget

After defining each of the project activities, you can set prices.

First, you need to look at how much it will cost you to do all the work. It includes the costs of labor (also known as person-hours), materials, transportation, and work equipment.

Try to be as explicit and detailed as possible so that your client knows what each item costs (and your internal calculations). And if necessary, explain to them on which occasions the value of the services may vary. For example, if you trade in USD (dollars) but execute in your country's currency, that price may vary. Or, if you buy something a few months after listing, those prices may vary.

Don't forget that…

You will be above the competition if you offer extra service to the customer without charging it as something additional.

You can always make your client happier with a "gift" that benefits both of you.

1. Closing and conditions of the proposal

Finally, you must include relevant aspects such as terms and conditions that fine print, provide additional information, and make a call to action to the client.

Your call to action could be an invitation to visit your website or your work portfolio.

You will need to specify the duration of the agreement, the completion period, and the payment methods and dates.

Also, write a series of liability exemptions in this section. You specify to the client that the price is for the work indicated in the proposal and that you reserve the right to charge more in case of unforeseen circumstances or work.

To complete your proposal for a freelance project to a potential client, you must add relevant and complete information about the terms of service, demonstrating at the same time that you are the right option to do the job. Your offer shouldn't just focus on price but the overall value proposition. Here, we describe what to include in your freelance job proposal.

1. Technical details of the service

One of the most important factors to consider when submitting a service offer or quote is that you must detail the technical aspects of the job. Some of them are the measures of what you will deliver, functions that your work will fulfill, the number of elements it includes, etc.

Although the client has specified it in his request, you must also include in your offer the detail of what you will do to solve the client's need.

1. Delivery method

Another detail you must specify in your budget is how the work will be delivered to the client. If it is printed, specify the material on which it will be made. If it is digital, in what format will you deliver the file?

1. What you should receive

In a project, both the client and the supplier acquire the commitment to collaborate. That is why you must detail what the client must give you to start working.

For example, your company logo, information, photos, or any other input you need to start the job. This is important because you need a minimum amount of time to get the job done.

Make sure the client knows how long you need to get their material delivered to you on time and avoid delaying the project.

1. Delivery time

Try to give a detail of the time you need to execute the project. But it also considers the time that the client will need to deliver material, review changes in what you send, validate, and approve.

If possible, make a small schedule in stages similar to this:

• Stage 1. From November 2 to 4: Delivery of X material by the client
• Stage 2. From November 5 to 15: Presentation of 2 proposals
• Stage 3. From November 16 to 20: Review of changes
• Stage 4. From 21 to November 23: Approval of
• Stage 5. From November 24 to 25: Final delivery

As you can see, the milestone details the work you do and the client's involvement.

With this, you show that the work will be carried out in constant communication and coordination. This is important because the client must follow the process and collaborate with you to obtain the expected results.

You can remove or add stages, depending on the complexity of the project. Once hired for the project, be sure to schedule yourself daily to meet your proposed schedule.

1. Price and validity

If your job offer includes several stages or services gathered in one, you should give a detail of how much you would charge for each of them if you did them individually, as well as the detail of how much you will charge for doing all the work.

It is preferable to do it this way, so that the client has transparency in terms of costs, but at the same time knows that by ordering all the parts from you, they will get a much better price.

Also, if they ask you to improve the price, it is essential that you not only "lower the cost." Ideally, it would be best if you negotiated to do only some parts of the work or a lesser amount.

Thus, you can analyze the cost by parts and lower the price without devaluing your work.

Don't forget to set a validity period for your offer (usually 15 to 30 days), after which the price will be re-quoted. If the payment is not secured with escrow, specify what the client's agreement will be.

1. Writing and communication

When writing your job proposal, be careful with the wording and check the spelling. A buggy offer can make a wrong impression.

On the other hand, a well-written, clear and detailed job proposal, where you address the client in a professional tone, denotes that you are a well-prepared person who takes care of details. Therefore, inspire more confidence so that I can choose you.

Once you've written all the technical details and see that nothing escapes you, be sure to write a polite and professional introduction.

If you have any questions, use your word processor's spell checker or ask someone who knows for help to eliminate possible errors.

Finally, it is a good idea to read your offer aloud. Also, ask another person (who is not dedicated to the same thing as you) to read it to see if everything you have put is understood.