Interior Design Proposal Template

Stand out in the crowded world of interior design and win clients faster with our interior design proposal template. With our sleek and professional template, you can easily customize your proposals to each client’s specific needs.
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Interior Design Proposal Template
Interior Design Proposal Template
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Jana Groh
370 Pride Avenue
Tammy Coleman
3079 Shinn Avenue
Dreamscape Garden Care
Proposal block placeholder


Thank you for contacting me. I put this proposal together based on our conversations. 

Here are a few quick observations:

  • Tammy Coleman wants to refresh the interior design for the hair studio and aesthetician academy.
  • Jana Groh will perform a few site visits for measurements and viewings.
  • A full design plan will be drafted in 3D software for your to review and approve. Once the design has been approved, a full material and furniture purchase list will be generated.
  • The final stage is the delivery of a plan for implementing the design. I am pleased to implement the design or refer you to trusted contractors who can supply quotes.

As you continue through this proposal, you will see how my freelance services can help you meet your design goals and your deadlines.

Why Jana Groh for interior design services?

My work enables companies like yours to reinforce their brands through pleasing and effective interior design. Using the right materials, colors, and layouts makes your space better for your customers and employees alike.

Here are some testimonials from previous clients:

  • Jana Groh was great to work with. They quickly identified the look we wanted and delivered an excellent design. Previewing the design in 3D software was a real game changer for us. -Jill, Local Restaurant Owner
  • Jana Groh is a brilliant professional. They completely redesigned the foyer and welcome center for our community center. All the feedback we received has been full of praise for the new design. -Tim, Chairman of Local Community Center

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

Based on your information, Tammy Coleman wants to redesign the hair and beauty salon and academy to create a more contemporary, relaxed atmosphere for customers, students, and employees. There is a natural lull in business during August, so the design should be in place prior to the 3rd week of July to allow contractors to begin working at the beginning of August.

Interior design for business premises is my specialty. Many local businesses have used my services to revamp their layout, materials, and furniture. The results have always been praised and appreciated.


Here is the plan for how my interior design services will meet your goals. Let me break down the specific targets and how they will be met.

  • The first phase is a site visit or two. During the visit, I’ll take measurements of all the dimensions and we can discuss your design goals, budget, and available pieces.
  • Following the site visit, I’ll prepare an initial design brief for you to review. This brief will be a simple overview, in broad strokes, of what we hope to accomplish with the design.
  • Once you approve the brief, I’ll create a new design for you in 3D modeling software. You’ll be able to review the design as if you were walking into your premises.
  • Once the design has been approved, a purchase list of materials and furnishings will be produced. 
  • I’ll also deliver a quote for installing the design myself. You can use this as a comparison for other quotes if you choose.

Any adjustments to the plans can be made by sending me a message via the Slack channel or by email at

Deadline and deliverables

I am committed to meeting your deadlines and delivering quality business work on schedule. Here are the milestones for this project:

  • Site visit and kick-off meeting
  • Design brief provided in PDF
  • 3D Modeling preview viewable on my website’s client portal area
  • Purchasing list provided in PDF
  • Should you choose to use my installation services, your project will be managed beginning to end. This phase includes any painting, wallpapering, flooring installation, and decoration. Subcontractors will be managed to save time wherever possible.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for Tammy Coleman.

Payment terms

Projects such as this one run for several months before they finish. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • 25% initial payment due upon signing the contract and before any work begins. 
  • A further 25% of the total will be invoiced once the initial design brief has been approved.
  • The next 25% of the total will be due once the 3D design has been delivered and accepted.
  • Payment of the remaining 25% will be due within two weeks of the final design approval, or used as a deposit for the installation services.

Electronic invoices will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.


Once you agree to this proposal, I will prepare a simple contract for this project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.

Thank you very much. I look forward to working with you.


Tammy Coleman

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How it works

Templates make a good starting point, but the key to gaining clients is to stand out from the crowd. Indy’s proposal builder helps you close deals faster by letting you quickly customize proposals to your prospective client’s needs, turning cookie-cutter templates into professional, winning proposals that you can use again and again.
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Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.
  • Seal the deal with legally vetted contracts that protect your work, time, and money.
  • Manage your tasks and clients with simple yet powerful to-do lists and boards.
  • Record your time automatically and track which hours have been paid or need to be billed.
  • Get paid fast with invoices and accept multiple payment methods right through Indy.
  • Get a bird’s-eye view of everything due with a personal command center that monitors the status of your proposals, contracts, tasks, and invoices.

Interior Design Proposal Template FAQ

What is an interior design proposal template?

An interior design proposal template is a preformatted document that is ready to develop into a complete proposal. It contains sections about your business, your offer, past projects, and the reasons you are the best choice. You can complete the template by adding specific information about the project you would like to bid for.

Why should I create an interior design proposal template?

An interior design proposal template will save you time and ensure your documents have a consistent look and feel. When you are ready to develop a proposal for a new event, a preformatted free proposal template will save you time spent adding information you use repeatedly. Developing a template also means your documents will always include your logo, branding, and company colors.

How do I write an interior design proposal template?

Creating a template is a simple process. Here are the basic steps:

  1. Launch your preferred editor, such as MS Word, Google Docs, or another choice.
  2. Add your company information and branding.
  3. Insert as many blank sections as you need, leaving space for data entry later.
  4. Make your template attractive with nice visual elements.
  5. Save your work as a template file or a generic file you can use again.

What should be in an interior design proposal template?

Every proposal should have some common sections, including these:

  • Company logo, branding, and contact information
  • Project overview
  • Scope of work
  • Timeline
  • Services or product breakdown with quantities and prices
  • Total project cost
  • Terms and conditions

Interior design proposals also need to include the format you will deliver the work in, a plan for edits and revisions, and a statement about use of your work for portfolio building.

Besides these, you can include a cover letter, customer references, and a page about your company or services.

Can I use your interior design proposal template?

Absolutely! You can use our interior design proposal template to jumpstart your proposal creation process. By creating and starting with a template, you save time because the layout and required sections are prepared for you. All you need to do is add relevant information about your company, services, and project.

Can I edit your interior design proposal template?

Yes. All our templates are fully editable. You can add, remove, or change sections in just about any way you wish. Adding your business information and branding is done through a wizard and takes seconds. Finishing your interior design business proposal will take a little more time, but the editing process is simple thanks to our easy-to-use template.

Why should I use Indy’s Proposals tool?

Indy's free proposal templates can help you submit your next proposal in minutes. You can do even more, though, with a membership to Indy. As a member, you can use our other tools to connect your proposals to contracts, time tracking, document sign-off, and invoicing. Indy's tools work together to make your admin into a single smooth workflow.

Quick Guide to Writing an Interior Design Proposal

Writing an interior design proposal can be a challenging task, but it is an essential part of the design process. The proposal letter serves as a document that outlines the scope of work, project timeline, and budget for the project. It is important to understand the purpose and scope of the proposal before starting to write it. This will ensure that the proposal is tailored to the specific needs of the client and that all necessary information is included.

Identifying the key elements of the proposal is another crucial aspect of writing an effective interior design proposal. The scope of work is a critical part of the proposal as it defines how the project will be executed to achieve the goals stated. The proposal should also include a detailed breakdown of the services and the price for each item, including overhead like taxes, if applicable. Providing all critical details in the proposal is essential to ensure that the client has a clear understanding of the entire project. . Using an interior design proposal template can be helpful in ensuring that all necessary elements are included.

Establishing a clear and concise writing style is also important when writing an interior design proposal. Using simple and specific language, avoiding jargon and ambiguity, and breaking down tasks into manageable steps can help ensure that the proposal is easy to understand. Additionally, the proposal should be engaging and tailored to the specific needs of the the client's project . By following these tips and utilizing resources such as templates and expert advice, writing an effective interior design proposal can be a successful and rewarding process.

Preparing the Interior Design Proposal

When preparing an interior design proposal, there are several key steps that designers should follow to ensure a successful outcome. The first step is to conduct a site visit and assessment to gain a thorough understanding of the space and its potential. This includes taking measurements, assessing any structural limitations or opportunities, and identifying any potential design challenges. By conducting a thorough site visit, interior designers can develop a more accurate and detailed project scope and budget, which is essential for a successful proposal.

Defining the client's needs and the client's expectations is another critical step in the interior design proposal process. This involves understanding the client's vision for the space, their lifestyle, and any specific design preferences they may have. By gathering this information, designers can develop a project scope that accurately reflects the client's needs and expectations, which is essential for a successful project outcome. Managing client expectations is a fundamental part of interior design, so it's important to have a clear understanding of what the client wants to achieve from the project.

Developing a detailed project scope and budget is the final step in the interior design proposal process. This includes outlining the specific services and deliverables that will be provided, as well as the associated costs. It's important for business proposals to be transparent about all costs, including any overhead expenses like taxes, to ensure that the client has a clear understanding of the project's financial requirements. By following these steps and utilizing resources like interior design proposal templates, designers can create effective proposals that accurately reflect their clients' needs and expectations.

Writing the Interior Design Proposal

Crafting a compelling executive summary is a crucial part of writing an interior design proposal. The executive summary should provide a clear and concise overview of the proposed project, including the problem or need that the project will address, the desired outcome, and the proposed solution. It should also outline the experience and expertise of the designer and the approach that will be taken to achieve the desired outcome. The executive summary should be written in a way that captures the attention of the prospective client and convinces them that the proposed project is worth pursuing. For example, an executive summary for an interior design firm might include a brief overview of the industry, the type of firm, and direct competitors.

Outlining the proposed design concept and approach is another crucial part of the interior design proposal. This section should describe the overall vision for the project and the specific design elements that will be incorporated. It should also explain the approach that will be taken to achieve the desired outcome, including any unique or innovative techniques that will be used . Including samples of previous projects within the interior designer proposal can also help to showcase the designer's skills and expertise. The proposal outline should be clear and concise, outlining the rationale for the proposed research and the statement of objectives.

Detailing the scope of work and deliverables is the final component of an interior design proposal. This section should provide a detailed description of the specific tasks that will be undertaken, along with a timeline for completion and any associated costs. A preliminary budget and payment schedule should also be included. The interior design business brief should contain the specifics of the scope of work, particularly the necessary elements that should be covered in the proposal. By providing a detailed and comprehensive scope of work, the designer can ensure that the client understands the full extent of the project and is able to make an informed decision about whether to proceed.

A new proposal can also include information about successful projects. Your past work can help potential clients see the possibilities for their work and speed up the sales process. This is especially effective if some of your previous work has been with projects similar to the client's problem.

Finalizing and Submitting the Interior Design Proposal

After completing the creation process of the interior design proposal, it is essential to review and edit the document to ensure it accurately represents the proposed project and meets the client's needs. This step involves double-checking all the details, including the scope of work, budget, and timeline, to ensure they align with the client's requirements. Once the proposal has been reviewed and edited, it is essential to present it to the client in a professional and engaging manner. A well-presented winning proposal can help impress the client and increase the chances of winning the project.

After presenting the proposal to the client, the next step is to negotiate and finalize the contract terms. The contract should include all the details discussed in the proposal, such as the scope of work, budget, and timeline, the payment terms as well as any additional terms and conditions. It is crucial to ensure that both parties agree on the contract terms before signing it. The contract serves as a legal document that outlines the responsibilities of both the client and the designer.

Once the interior design contract itself is finalized, it is time to submit it to the client for approval. The designer should ensure that the client understands the terms of the contract fully. After the client signs the contract, the designer can proceed with the project's intake step. The intake step involves gathering all the necessary information, such as measurements, photos, and other details, required to begin the project. By following these steps, the designer can successfully finalize and submit the interior design proposal and begin working on the project.

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