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Painting Proposal Template

Here’s how to use Indy’s Proposal Template to get started:

  • 1. Sign up for a free Indy account
  • 2. Launch Indy’s Proposals tool
  • 3. Edit your proposal template

That’s it! Your new proposal is ready to save, send, and use right away so you can land your next client sooner.

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Painting Proposal Template
Sender's Name
Sender's Address
Sender's Company
Client's Name
Client's Address
Client's Company


Thanks for giving me the opportunity to present this proposal to you. It was great to speak with you yesterday and I look forward to painting your company.

As I mentioned yesterday, I come from a painter's background so I have a good understanding of the art industry. Your company's office is already fantastic, it's my goal to use design to make your offices look beautiful.

The rest of this proposal details how I hope to achieve this and outlines my creative process. If you have any questions or thoughts about how this could better fit your needs, please reach out and we can set up a phone call. I'm happy to make adjustments.

My work is praised by my previous clients. I’ve been painting for more than five years.

Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.

  • Take the next step in your workflow with contract and invoice templates.
  • Connect your client information to projects, time tracking, invoicing, and messaging, all in one place, for a smoother project workflow.
  • Manage your schedule, to-do's, and get feedback and approval on your work.
  • Find support, build your team, and network with other freelancers by creating an Indy Profile.
Start for freeproposal templates

Painting Proposal Template FAQ

What is a painting proposal?

Bidding on a painting job can feel almost as time-consuming as the painting itself. You must consider the size of the building, the type of paint to use, the number of workers to include, and the best way to present a proposal. For larger buildings, a walkthrough may be useful in gathering this information.

This can feel like a daunting task, and it is not one to be taken lightly. After all, the proposal is the only opportunity to truly sell your abilities as a painting contractor. It takes time and patience to master the art of great proposal writing, but it is not difficult to learn how to make yourself shine on paper.

Prospective clients can learn a lot about freelance professionals and the services they provide by reviewing painting proposals. Depending on the nature of the project, the painting proposal should be an elegant or clean-cut tool that provides potential clients with incredible insight into a painting's talent and stylistic capabilities, allowing them to make more informed decisions about potential partners and ensuring their painted product is completed exactly as envisioned.

When you're ready to present your painting strategy to a potential client, you'll need to outline your creative vision for a client's specific artistic or structural project in the form of a formal proposal—in order to create a functional document that also reflects the look and feel of your brand, you'll need to use the suite of editing tools supported by your preferred document development software. As you explore the various options for creating proposal templates, keep in mind the specific needs of your freelance business as well as the specific painting needs of your current clients.

Depending on the level of functionality you expect from your document development technology, your chosen editing program should provide you with the tools you need to create a basic painting proposal template that accurately reflects your brand while also clearly and concisely organizing all of the key elements of your vision for the client. This is the most effective way to show prospective clients that you provide valuable services that can have a significant impact on current business processes.

Indy's business is to make our clients' freelancing workflows easier. It's critical as a freelancer to accurately communicate the scope and style of your work to clients, and the most common way to do so is through a formal business proposal. By utilizing a business proposal template by Indy, freelancers gain access to a powerful tool that enables them to accurately and clearly communicate their ideas to clients, as well as the fees associated with each component of the proposal plan.

A document development program such as Microsoft Word or Google Docs will be a manageable and affordable option for freelancers who want the ease-of-use of a word processor for the creation of their digital proposals. Both of these programs' basic customization tools enable freelancers to easily brand their documents with their own color scheme and font family. Customization is an important part of the document creation process for accurately capturing your freelancing company's look and feel.

To speed up the proposal-writing process, freelancers can use the cell-based organizational features of popular spreadsheet software such as Microsoft Excel or Google Docs.

How to write a painting proposal?

Your painting proposal template should include the key components of your plan for approaching the stylistic development of the project early in the proposal, before branching off into more focused sections to fully describe your process and the levels of services associated with your painting process.

Following that step of the proposal writing process, you will create the actual content for your painting proposal, which will explain your painting workflow and process in greater detail, as well as artistic suggestions of your own. As you create your template document, keep in mind that the goal of your painting proposal is to demonstrate your understanding of the potential client's stylistic preferences.

Your painting proposal should highlight the following key components of your freelancing business to successfully persuade potential clients of the value of your unique and creative approach to a painting project:

  • the reputation and experience of your freelancing operation
  • your portfolio
  • your specialties, including styles, mediums, paints, scenes, and subjects
  • testimonials from past clients

A painting proposal is critical for attracting potential clients who are interested in your services. Your proposal will persuade clients that you are the best painter for their project and that you will deliver exactly what they need. After you've typed out the actual content of your painting proposal, ensuring that each subsection covers all major components of your workflow, processes, and creative ideas, you can begin creating a proposal template that can be used to streamline future proposals of the same type.

With an Indy business proposal template, freelancers can begin the proposal process with a step-by-step guide in hand, ready to be filled out with all of the proposal's essential components based on the needs of the specific freelancer, client, or industry. These role-specific templates will provide freelancers with the information they need to create a painting proposal that emphasizes all key parts of the outline to the client in an elegant and clear manner.

Your template should use the organizational hierarchy provided by basic document formatting functionality to create a painting proposal that effectively communicates your creative ideas in a clear, succinct, and organized manner. These sections of your painting proposal should allow you to introduce potential clients to your company and team. If you're a solo painter, this is where you introduce yourself and explain why a client should hire you instead of the competition.

The number of layers involved with your painting approach and style will determine the visualization of your template file. Depending on the complexity of your project outline, use the formatting functionality provided by your preferred document development program to emphasize various elements of your proposal based on factors such as importance, timeline, and complexity.

Once you have established the flow and organization of your painting template document, you can begin saving it as a template. Based on the document development program you used to create your painting proposal, choose the sharing option that best meets your and your potential client's needs.

What should be in a painting proposal?

A painting proposal is an important document that details critical aspects of your next freelance painting project, such as workflows, processes, and creative direction. A strong painting proposal is usually what determines whether a potential client will invest their time and money in you as a business partner. As a result, understanding the key components of any painting proposal is critical.

Each proposal should be tailored to the client's specific requirements. Freelance painting is a service business, and the service, personal touch, and creative approach are what distinguish a painting or painted finished as unique and special, two qualities that go a long way toward attracting new customers. Proposals should be well-written and well-researched, with all necessary details included so that the client can see what you're proposing.

The first step is to meet with your potential client to discuss their project vision. Note any ideas discussed during this meeting about the theme, subject, overall aesthetics, colors, or ambiance, as well as the date, time, and desired location for completion of the finished project.

The following key elements are frequently considered in effective painting proposals:

  • The booking process
  • What styles or products are you most familiar with painting?
  • What are some of your previous clients' questions about the process that you can answer in your proposal?
  • How will the finished project be delivered?
  • What if they have questions or want to make changes?

As you continue to create painting proposal templates for future proposals, you'll gain a better understanding of your workflow's strengths and weaknesses. With these details, you'll be able to provide more detailed, descriptive overviews of your proposed project and services to potential clients. Thanks to your painting templates, you'll be able to provide a more accurate scope of proposed work to potential clients.

As you list your objectives, outline the outcomes you expect from your painting project. In this section, you should also inform the potential client about the elements you plan to produce by the end of the project. This section of the painting proposal template should highlight the following elements:

  • timeline scheduling for production 
  • systems and workflows 
  • costs 
  • client satisfaction
  • post-project goal achievement and engagement

If you list your stylistic objectives in your painting proposal template with those factors in mind, you'll be able to craft a proposal that meets your potential client's needs before they have a chance to identify them. Strive to be proactive throughout the writing and planning processes when creating your proposal materials.

Finally, an overview of your established timeline will be one of the most important components of your painting proposal template. By presenting your painting plan to the client in chronological order, you can demonstrate to your potential business partner the proven benefits of your one-of-a-kind service, which should be backed up by your previous work with clients and projects. It can be difficult to manage a project with multiple moving parts while also aligning various artistic development responsibilities in accordance with your proposed timeline. A project timetable is a useful tool for freelancers for bulk task planning and keeping the project on track.

Painting Proposal Template
Sender's Name
Sender's Address
Sender's Company
Client's Name
Client's Address
Client's Company


Say hello to your potential client. This is a great space to mention how you engaged with the client, what you understand about their plans, and any other information you know about this project. The main goal of your proposal is to make a connection with the client about your painting services.


Thanks for giving me the opportunity to present this proposal to you. It was great to speak with you yesterday and I look forward to painting the {CLIENT COMPANY NAME}.

As I mentioned yesterday, I come from a painter's background so I have a good understanding of the art industry. {CLIENT COMPANY NAME}'s office is already fantastic, it's my goal to use design to make your offices look beautiful.

The rest of this proposal details how I hope to achieve this and outlines my creative process. If you have any questions or thoughts about how this could better fit your needs, please reach out and we can set up a phone call. I'm happy to make adjustments.



Why {YOUR NAME} for business services?

Every business needs to show off sometimes. Use this space in your proposal to talk about your past work and competitive advantages. You could include pictures, links, and customer quotes to build up some proof about your skills.

My work is praised by my previous clients. I’ve been painting for more than five years.

Here are some testimonials from previous clients:

  • {YOUR NAME} was great to work with. They quickly made a plan and painted our office beautifully. -Jill, CEO of ecommerce business
  • {YOUR NAME} is a brilliant professional. They set up our contract, started the work, delivered on time, and amazed us with the results. -Tim, Sales Director of ecommerce business

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

You introduced yourself to the client. Now, it’s time to show them you understand what they need and can deliver it for them. Write a paragraph or two in your proposal about the painting services they need and how you can deliver them.

I look forward to going over colors, office space, and time needed to complete each room that needs painting. As a professional painter I will need your approval before each room is completed. 


In this section, you can be even more specific about your painting services. Your proposal can include specific targets to be met, software and equipment to be used, and reporting structure can be included. Cost and deadlines will be covered later.

Here is the plan for how my services will meet your goals. Let me break down the specific targets and how they will be met.

  • An action plan for each room will be prepared for your review.
  • Each room will be improved based on the approved action plan.
  • Painting will be completed over a period of six weeks
  • Weekly reports will be sent to {CLIENT NAME} to highlight progress and flag up any issues that should be addressed.

Any adjustments to the plans can be made by sending me a message via the Slack channel or by email at {YOUR EMAIL}.

Deadline and deliverables

You should commit yourself to reasonable deadlines. Be sure to allow plenty of time for the painting work to be completed. Specific delivery formats can be highlighted in the proposal if this is relevant to the project.

I am committed to meeting your deadlines and delivering quality work on schedule. Here are the milestones for this project:

  • Each room with an action plan within the first two weeks of starting the project. 
  • An action plan will be delivered as PDF files. Each one will be set up with a file sign-off system to track the progress of the documentation.
  • The approved action plans will all be completed within six weeks of launching the project. All work will happen within the time frame of {CLIENT NAME}.
  • Weekly reports will be produced for a period of six months from the start of the project. These will be sent as PDF files to {CLIENT EMAIL ADDRESS}.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for {CLIENT NAME}.

Payment terms

Structuring your payments is important for your cash flow and the client’s clarity. List specific payments and dates in your proposal to avoid any confusion. You should also include details about any extra work or extra charges for your painting services.

Projects such as this one run for several months before they finish. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • 25% initial payment due upon signing the contract and before any work begins. 
  • A further 25% of the total will be invoiced once the final audit and action plan has been approved.
  • The next 25% of the total will be due once the final page has been optimized.
  • Payment of the remaining 25% will be due once the final weekly report is made to signal the end of the contract.

All the rooms will be completed within the agreed time frame. If further optimization is required during the monitoring phase, any extra work will be billed monthly at a rate of $65 per hour.

Electronic invoice will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.


Once you agree to this proposal, I will prepare a simple contract for this office painting project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.

Thank you very much. I look forward to working with {CLIENT NAME}.

Signed _____________________________________________________________


Date: ______/______/____________

The Independent Worker

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