Photography Proposal Template

Introduction

Thank you for contacting me. I put this proposal together based on our conversations. 

Here are a few quick observations:

• Lamar Lehto wants to hire a professional photographer for the company’s annual sales and celebration conference in November.
• Clifton Wright will visit the venue, create a shooting schedule, and personally oversee the team of three photographers who will be on hand to record the event.
• After the event, I will select the best 600 photographs for you to choose from. Our standard contract allows clients to choose up to 120 of these photographs. Full copyright for these photographs will be transferred to the client.

As you continue through this proposal, you will see how my photography services can help you meet your goals and your deadlines.

Why Clifton Wright for photography services?

My work uses the best techniques for live event photography. I’ve made extensive investments in camera equipment, lighting, and props to create the perfect shots for your plans.

Businesses have hired me to shoot their product launches, employee functions, and staff directory photos. In every instance, the results have been of the highest quality and very well received.

Here are some testimonials from previous clients:

• Clifton Wright was great to work with. He organized a superb plan for shooting our corporate event. The team of photographers was visible during the event, but not intrusive. The results were simply amazing! -Jill, CEO of ecommerce business
• Clifton Wright is a brilliant professional. The equipment, lighting, and techniques led to the best photographs of our racing team we’ve ever seen. -Tim, Manager of NASCAR team

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

During the annual Lamar Lehto sales and celebration conference in November, the team of photographers will be on hand to take shots of all the major events, speakers, and booths. Candid photographs will be taken during the event. A specific shooting schedule will also be prepared to capture photographs of staff members and award winners.

My photographs are the highest quality available for corporate events. A full event plan will be prepared to maximize the photography opportunities during the conference.

Objectives

Here is the plan for how my photography services will meet your goals. Let me break down the specific targets and how they will be met.

• The key objective is to capture the feeling of celebration at the company’s annual event.
• Photographs of award winners, staff members, and the facilities are the next major priority.

After the event, a selection of photos will be edited rapidly for use almost immediately. Then, a larger set of pictures will be retouched and delivered to you for business use.

Any adjustments to these objectives can be made by sending me a message via the Slack channel or by email at clifton.wright@gmail.com.

Deadline and deliverables

I am committed to meeting your deadlines and delivering quality business work on schedule. Here are the milestones for this project:

• An event plan will be prepared for review not less than two weeks before the event.
• During the event, a team of three photographers will be present to photograph all the people, events, and background desired.
• Post-event publicity will be enabled by the release of up to 20 top photographs that have been collected and edited during the event.
• The set of 120 additional photographs to choose for the final selection will be edited and delivered within two weeks of the end of the event.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for Lamar Lehto.

Payment terms

To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

• 25% initial payment due upon signing the contract and before any work begins. 
• A further 25% of the total will be invoiced once the event plan has been approved.
• The next 25% of the total will be due prior to the start of the event.
• Payment of the remaining 25% will be due before the final photographs are released.
• If Lamar Lehto wants more photos beyond the 120 selected, each additional photograph can be purchased for the price of $15 each.

Electronic invoices will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.

Agreement

Once you agree to this proposal, I will prepare a simple contract for this project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.

Thank you very much. I look forward to working with you.

Signed

Lamar Lehto