Photography Proposal Template

Tired of dull and lifeless proposals that don’t do your photography justice? Try our customizable photography proposal template. You can edit the text, images, colors, and logo to quickly create an eye-catching proposal that wows prospects and showcases your expertise.
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Photography Proposal Templat
Photography Proposal Templat
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Clifton Wright
426 Selah Way
Wright Bros Photography
Lamar Lehto
1124 Murry Street
Simple Solutions
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Thank you for contacting me. I put this proposal together based on our conversations. 

Here are a few quick observations:

  • Lamar Lehto wants to hire a professional photographer for the company’s annual sales and celebration conference in November.
  • Clifton Wright will visit the venue, create a shooting schedule, and personally oversee the team of three photographers who will be on hand to record the event.
  • After the event, I will select the best 600 photographs for you to choose from. Our standard contract allows clients to choose up to 120 of these photographs. Full copyright for these photographs will be transferred to the client.

As you continue through this proposal, you will see how my photography services can help you meet your goals and your deadlines.

Why Clifton Wright for photography services?

My work uses the best techniques for live event photography. I’ve made extensive investments in camera equipment, lighting, and props to create the perfect shots for your plans.

Businesses have hired me to shoot their product launches, employee functions, and staff directory photos. In every instance, the results have been of the highest quality and very well received.

Here are some testimonials from previous clients:

  • Clifton Wright was great to work with. He organized a superb plan for shooting our corporate event. The team of photographers was visible during the event, but not intrusive. The results were simply amazing! -Jill, CEO of ecommerce business
  • Clifton Wright is a brilliant professional. The equipment, lighting, and techniques led to the best photographs of our racing team we’ve ever seen. -Tim, Manager of NASCAR team

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

During the annual Lamar Lehto sales and celebration conference in November, the team of photographers will be on hand to take shots of all the major events, speakers, and booths. Candid photographs will be taken during the event. A specific shooting schedule will also be prepared to capture photographs of staff members and award winners.

My photographs are the highest quality available for corporate events. A full event plan will be prepared to maximize the photography opportunities during the conference.


Here is the plan for how my photography services will meet your goals. Let me break down the specific targets and how they will be met.

  • The key objective is to capture the feeling of celebration at the company’s annual event.
  • Photographs of award winners, staff members, and the facilities are the next major priority.

After the event, a selection of photos will be edited rapidly for use almost immediately. Then, a larger set of pictures will be retouched and delivered to you for business use.

Any adjustments to these objectives can be made by sending me a message via the Slack channel or by email at

Deadline and deliverables

I am committed to meeting your deadlines and delivering quality business work on schedule. Here are the milestones for this project:

  • An event plan will be prepared for review not less than two weeks before the event.
  • During the event, a team of three photographers will be present to photograph all the people, events, and background desired.
  • Post-event publicity will be enabled by the release of up to 20 top photographs that have been collected and edited during the event.
  • The set of 120 additional photographs to choose for the final selection will be edited and delivered within two weeks of the end of the event.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for Lamar Lehto.

Payment terms

To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • 25% initial payment due upon signing the contract and before any work begins. 
  • A further 25% of the total will be invoiced once the event plan has been approved.
  • The next 25% of the total will be due prior to the start of the event.
  • Payment of the remaining 25% will be due before the final photographs are released.
  • If Lamar Lehto wants more photos beyond the 120 selected, each additional photograph can be purchased for the price of $15 each.

Electronic invoices will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.


Once you agree to this proposal, I will prepare a simple contract for this project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.


Thank you very much. I look forward to working with you.



Lamar Lehto

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How it works

Templates make a good starting point, but the key to gaining clients is to stand out from the crowd. Indy’s proposal builder helps you close deals faster by letting you quickly customize proposals to your prospective client’s needs, turning cookie-cutter templates into professional, winning proposals that you can use again and again.
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Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.
  • Seal the deal with legally vetted contracts that protect your work, time, and money.
  • Manage your tasks and clients with simple yet powerful to-do lists and boards.
  • Record your time automatically and track which hours have been paid or need to be billed.
  • Get paid fast with invoices and accept multiple payment methods right through Indy.
  • Get a bird’s-eye view of everything due with a personal command center that monitors the status of your proposals, contracts, tasks, and invoices.

Photography Proposal Template FAQ

What is a photography proposal template?

A photography proposal template is a preformatted document that is ready to develop into a complete proposal. It contains sections about your business, your offer, and the reasons you are the best choice. You can complete the template by adding specific information about the project you would like to bid for.

Why should I create a photography proposal template?

A photography proposal template will save you time and ensure your documents have a consistent look and feel. When you are ready to develop a proposal for a new event, a preformatted proposal will save you time spent adding information you use repeatedly. Developing a template also means your documents will always include your logo, branding, and company colors.

How do I write a photography proposal template?

Creating a template is a simple process. Here are the basic steps:

  1. Launch your preferred editor, such as MS Word, Google Docs, or another choice.
  2. Add your company information and branding.
  3. Insert as many blank sections as you need, leaving space for data entry later.
  4. Make your template attractive with nice visual elements.
  5. Save your work as a template file or a generic file you can use again.

What should be in a photography proposal template?

Every proposal should have some common sections, including these:

  • Company logo, branding, and contact information
  • Project overview
  • Scope of work
  • Timeline
  • Services or product breakdown with quantities and prices
  • Total project cost
  • Terms and conditions

Photography proposals also need to include the photography format you will deliver, a description of the venue/event requirements, a list of equipment needed if you will not provide all of the equipment, and a copyright ownership statement.

Besides these, you can include a cover letter, customer references, and a page about your company or services.

Can I use your photography proposal template?

Absolutely! You can use our photography proposal template to jumpstart your proposal creation process. By starting with a template, you save time because the layout and required sections are prepared for you. All you need to do is add relevant information about your company, services, and project.

Can I edit your photography proposal template?

Yes. All our templates are fully editable. You can add, remove, or change sections in just about any way you wish. Adding your business information and branding is done through a wizard and takes seconds. Finishing your photography proposal will take a little more time, but the editing process is simple thanks to our easy-to-use template.

Why should I use Indy’s Proposals tool?

Indy’s proposal templates can help you submit your next proposal in minutes. You can do even more, though, with a membership to Indy. As a member, you can use our other tools to connect your proposals to contracts, time tracking, document sign-off, and invoicing. Indy’s tools work together to make your admin into a single smooth workflow.

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