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Small Business Web Design Proposal Template

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Small Business Web Design Proposal Template
FROM
Sender's Name
Sender's Address
Sender's Company
TO
Client's Name
Client's Address
Client's Company

Hello,

Thanks for giving me the opportunity to present this proposal to you. It was great to speak with you yesterday and I look forward to designing your company's website.

As I mentioned yesterday, I come from a web design background so I have a good understanding of the digital industry. Your Company's website is already fantastic, it's my goal to use design to increase brand awareness and get more people to visit your website.

The rest of this proposal details how I hope to achieve this and outlines my creative process. If you have any questions or thoughts about how this could better fit your needs, please reach out and we can set up a phone call. I'm happy to make adjustments.

My work enables companies websites like yours to stand out against competition. I’ve been assisting companies for more than five years.

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Small Business Web Design Proposal Template FAQ

What Is a small business web design proposal?

We are living in a highly digital world and staying ahead of the rest of the crowd can be highly competitive. The good thing about living in a highly digital age is the availability of tools that can help one stay ahead. One of the tools in the small business web design proposal. So, what is a small business web design proposal? In a lame man language, a small business web design proposal is digital curriculum vitae, which is it is an archive that will assist you with offering yourself and your work to customers. It is an outline of how you can help a customer with a breakdown of the issue they are attempting to settle and the arrangement you can give.

Some people when they think of web design proposal their mind tends to gravitate towards expense breakdown. However, it goes beyond expense breakdown as is a typical insight into the working of a professional website design developer. That is why an organization will ask for a web design proposal before the commencement of any tasks concerning web design services. So, if you are in the field of website design services you need to ensure that your website design proposal sticks out. For most small business web design services provider, they tend to have a default or format web design proposal that gets altered depending on the customer and their requirements. While having a default website design proposal is helpful and makes work easy. However, it is similarly critical to have an all-around planned and efficient website design proposal. The website design plan should exhibit strong portfolio things and references as much of the time, the website design plan is the first experience with a potential customer. It is vital to come out strong and make a lasting first impression. 

How to write a small business web design proposal?

If you are new to the world of small business web design proposals formulating one can, be a daunting process. For some, they may view it as rocket science. The good news is that should not be the case. Producing a small business web design proposal is as easy and simple as naming the alphabet. In this section, we shall dive into how to professionally construct a small business web design proposal.

The first initial step is the introductory part where it revolves around getting acquainted with the client. The introductory part reflects your business and the client’s needs. In the introductory part, it needs to have the client’s name, the title of the project, business name, and date of submission.

After carefully introducing yourself, the next part is the problem overview. The problem overview highlights the problem the client is facing or an area that the client is not capitalizing on. By understanding what the client is facing will in the long run help to build faith with the client as you will be able to understand your responsibilities and the project core. After clear identification of the problem, the next stage is the solution overview. The solution overview stage is where one looks at all scenarios and how best to produce the best solution that the business is facing. By helping businesses identify and solve their problems it will help you in staying in business with the company.

In writing a small business web design proposal, the next stage that is deliverables is what will make any small business hire you. This stage is important as it tends to look at the value you are adding to the small business. By detailing the deliverables, the small business may decide to hire or not to seek your services

After you have laid out the issue, arrangement, and expectations, the following segment is the execution stage. Its layout how you will approach making the site and tackling the customer's concern. In this part, you will need to carefully outline the various strides all in meeting the business needs. Ensure to have an essential timetable, so the customer realizes when to anticipate every deliverable. Help the client to understand the expectations so that they know what they need to do and when to help.

Finally, the last segment is the financial implication breakdown. For many, this is the toughest stage as here it is where the small business web design proposal is lost or won. It is vital to note that before beginning your small business web design proposal ask your customer what their all-out financial plan is. While this can be startling and you may get the feeling that you are infringing on some line, you are not.

What should be in a small business web design proposal template?

In writing a small business web design proposal, the length should be right. It should not be too short that it does offer ample information or too long that the client cannot go through it all. For you to be able to meet the required length ensure that the small business web design proposal covers the essential sections.

The first section is the cover page section. The cover page section is a simple letter that is meant to address the client and the project name. Then followed by the confidentiality statement. The confidentiality statement is the legal bidding section that prohibits the information contained in the small business web design proposal to be shared by the public.

Afterward is the problem statement where one highlights the problem that the business is currently facing. After highlighting the business problems, the next stage is the recommended solution. The recommended solution looks at the best possible ways to solve the business problems. Then finally the cost and pricing section provides an overview of the total financial breakdown of the project. One can also include company information though it is optional as some small business web design proposals do not have it. This is a brief overview of your company and the services you offer.

Small Business Web Design Proposal Template
FROM
Sender's Name
Sender's Address
Sender's Company
TO
Client's Name
Client's Address
Client's Company

Introduction

Say hello to your potential client. This is a great space to mention how you engaged with the client, what you understand about their plans, and any other information you know about this project. The main goal of your proposal is to make a connection with the client about your small business web design  services.

Hello {CLIENT NAME},

Thanks for giving me the opportunity to present this proposal to you. It was great to speak with you yesterday and I look forward to designing your company's website.

As I mentioned yesterday, I come from a web design background so I have a good understanding of the digital industry. {CLIENT COMPANY NAME}'s website is already fantastic, it's my goal to use design to increase brand awareness and get more people to visit your website.

The rest of this proposal details how I hope to achieve this and outlines my creative process. If you have any questions or thoughts about how this could better fit your needs, please reach out and we can set up a phone call. I'm happy to make adjustments.

Best,

{YOUR NAME}

Why {YOUR NAME} for business services?

Every business needs to show off sometimes. Use this space in your proposal to talk about your past work and competitive advantages. You could include pictures, links, and customer quotes to build up some proof about your skills.

My work enables companies websites like yours to stand out against competition. I’ve been assisting companies for more than five years.

Here are some testimonials from previous clients:

  • {YOUR NAME} was great to work with. They quickly made a plan and designed the website beautifully.  We’ll definitely use their services again. -Jill, CEO of ecommerce business
  • {YOUR NAME} is a brilliant professional. They set up our contract, started the work, delivered on time, and amazed us with the results.  -Tim, Sales Director of ecommerce business

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

You introduced yourself to the client. Now, it’s time to show them you understand what they need and can deliver it for them. Write a paragraph or two in your proposal about the small business web design services they need and how you can deliver them.

Based on your information, {CLIENT NAME} needs a totally website revamp in the next 180 days. You want the website logos, design, and web pages to be redesigned.  {YOUR NAME} will review each page.

Objectives

In this section, you can be even more specific about your small business web design services. Your proposal can include specific targets to be met, software and equipment to be used, and reporting structure can be included. Cost and deadlines will be covered later.

Here is the plan. Let me break down the specific targets and how they will be met.

  • An action plan for each design will be prepared for your review.
  • Each page of the website will be improved based on the approved action plan.
  • Results will be monitored over a period of six weeks.
  • Weekly reports will be sent to {CLIENT NAME} to highlight progress and flag up any issues that should be addressed.

Any adjustments to the plans can be made by sending me a message via the Slack channel or by email at {YOUR EMAIL}.

Deadline and deliverables

You should commit yourself to reasonable deadlines. Be sure to allow plenty of time for the small business web design work to be completed. Specific delivery formats can be highlighted in the proposal if this is relevant to the project.

I am committed to meeting your deadlines and delivering quality business work on schedule. Here are the milestones for this project:

  • Each web page will have an action plan within the first two weeks of starting the project. 
  • An action plan will be delivered as PDF files. Each one will be set up with a file sign-off system to track the progress of the documentation.
  • The approved action plans will all be completed within six weeks of launching the project. All work will happen within the times frame of {CLIENT NAME}.
  • Weekly reports will be produced for a period of six months from the start of the project. These will be sent as PDF files to {CLIENT EMAIL ADDRESS}.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for {CLIENT NAME}.

Payment terms

Structuring your payments is important for your cash flow and the client’s clarity. List specific payments and dates in your proposal to avoid any confusion. You should also include details about any extra work or extra charges for your small business web design services.

Projects such as this one run for several months before they finish. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • 25% initial payment due upon signing the contract and before any work begins. 
  • A further 25% of the total will be invoiced once the final audit and action plan has been approved.
  • The next 25% of the total will be due once the final page has been optimized.
  • Payment of the remaining 25% will be due once the final weekly report is made to signal the end of the contract.

All webpages pages should be optimized once during the process. If further optimization is required during the monitoring phase, any extra work will be billed monthly at a rate of $65 per hour.

Electronic invoice will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.

Agreement

Once you agree to this proposal, I will prepare a simple contract for this web design project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.


Thank you very much. I look forward to working with {CLIENT NAME}.


Signed _____________________________________________________________

{CLIENT NAME}

Date: ______/______/____________

The Independent Worker

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