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Speaker Proposal Template

Here’s how to use Indy’s Proposal Template to get started:


  • 1. Sign up for a free Indy account
  • 2. Launch Indy’s Proposals tool
  • 3. Edit your proposal template

That’s it! Your new proposal is ready to save, send, and use right away so you can land your next client sooner.

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Speaker Proposal Template
FROM
Sender's Name
Sender's Address
Sender's Company
TO
Client's Name
Client's Address
Client's Company

Hello,

Thank you for the opportunity to present my proposal to you. It was great to speak with you yesterday, and I look forward to helping you improve your company’s professional speaking.

As I mentioned yesterday, I come from a public speaking background. I am experienced in helping people like your company learn how to become a better public speaker, keep their audience engaged and be confident.

My proposal details how I hope to achieve this and outlines my creative process. If you have any questions or thoughts about how this could better fit your needs, please reach out, and we can set up a phone call.

My work enables people like you to hone their public speaking skills and present to any size audience. I’ve been helping people grow in confidence for more than five years.


Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.

  • Take the next step in your workflow with contract and invoice templates.
  • Connect your client information to projects, time tracking, invoicing, and messaging, all in one place, for a smoother project workflow.
  • Manage your schedule, to-do's, and get feedback and approval on your work.
  • Find support, build your team, and network with other freelancers by creating an Indy Profile.
Start for freeproposal templates

Speaker Proposal Template FAQ

What is a speaker proposal?

As a business owner who has expanded into public speaking, you've carved out a market niche for yourself. You've probably created a database that lists submission guidelines and allows you to make status updates to keep track of upcoming speaking events. The speaking proposal, in which you describe the topic and contents of your presentation, is one of the most important components to keep track of. It takes a combination of specificity and salesmanship to learn how to write an effective proposal.

A good speaker proposal accomplishes a number of goals while also showcasing your personal brand through the document's layout. As a kind of business proposal to a potential client, your speaker proposal should also highlight the three most important aspects for clients: your background, your speaking style, and the prices you charge per engagement.

It's critical to have a strategy when creating a speaker proposal. You should use your background and experience as a professional speaker to create a speaker proposal template that you can use in the future to streamline similar proposals. 

A formal proposal will be required once you've established a speaking outline and are ready to present your package to a potential client. In order to produce an effective document that also accurately reflects your brand's aesthetic, you'll need to make use of the document development software's editing tools. As you look into the various options for creating proposal templates, keep in mind the specific requirements of your freelance business as well as the requirements of your current customers. 

You should be able to create a basic speaker proposal template that accurately represents your brand while also organizing all of the key components of your speaking style in a clear and concise manner, depending on the functionality you expect from your document development technology. If you want to convince potential customers that your services are valuable and can have a significant impact on company, brand, or event perception, this is the most effective method.

The mission of Indy is to make freelancing easier for our clients by streamlining the workflow of their projects. If you're a professional speaker, it's critical that you accurately communicate the scope of your work to clients. The most common method of doing so is through a formal business proposal. By utilizing a business proposal template by Indy, professional speakers gain access to a powerful tool that helps individual business owners convey their thoughts to their client accurately and clearly, as well as the fees associated with each component of the proposal outline. 

Document development programs such as Microsoft Word or Google Docs will serve as a manageable and affordable option for professional speakers who prefer the ease-of-use of a word processor for the creation of their digital proposals. The fundamental customization tools provided by both of these programs enable professional speakers to quickly and easily brand their documents with their own color scheme and font family. Customization is a critical component of the document composition process if you want to accurately represent the look and feel of your freelancing organization on paper. 

Both programs support multi-format exporting for easy sharing with clients, and with Google Docs, readable versions of the final proposal templates can be shared digitally with clients who have Google accounts, making it even easier to collaborate with clients. 

Individuals who wish to further streamline the proposal-writing process may instead choose to make use of the cell-based organizational features provided by popular spreadsheet software such as Microsoft Excel or Google Docs.

How to write a speaker proposal?

If you want to fully explain your ideas to a potential client, your speaker proposal template should start with the most important parts of your event or speech outline and then branch out into more focused sections without sacrificing clarity. Afterward, professional speakers can use this area to elaborate on their most important strategic elements of engagement, providing a more detailed look at each level of the plan's organization and structure to the potential client. 

Writing the content that explains your speaking style in greater detail will be the next step in crafting your speaker proposal. You should keep in mind that the goal of your speaker proposal is to demonstrate that you understand the needs of the potential client. 

Speaker proposals should highlight the following key aspects of your freelancing operation in order to successfully persuade potential clients of the value of your unique business solutions and strategies:

  • your turn-round rate and workflow process, if applicable
  • the credibility and experience of your freelancing operation
  • your speaking style
  • your event preferences
  • how companies will achieve their event or presentation goals by investing in your speaking services

It is critical for professional speakers to demonstrate the efficiency and productivity of their internal processes and turnover workflows as potential clients consider business development partners. When professional speakers include key information in their speaker proposals, they can provide valuable insight into the estimated length of the speaking engagement—which can influence a potential client's decision to work with a particular professional speaker.

You can begin the process of creating a proposal template after you've typed out the actual content of your speaker proposal, making sure that all major components of your speaking outline and approach have been adequately covered in each subsection of the document. This template will be used to streamline future proposals of the same type in the future.

With an Indy business proposal template, professional speakers can begin the proposal process with a step-by-step guide before them, ready to be filled in with all the essential components of the proposal outline according to the needs of the specific professional speaker, client, or industry. These templates are role-specific and will give professional speakers the insight they need to create a speaker proposal that elegantly and clearly highlights all of the strategy's key components for the client. 

Your template should use the organizational hierarchy provided by basic document formatting functionality if you want to create a speaker proposal that effectively communicates your ideas and vision for the event. 

Your final template file's visualization will be determined by how many layers your speaking approach has included in proposal format. Use your chosen document development program's formatting functionality to highlight different parts of your proposal based on factors such as importance, timeliness, and complexity, depending on the complexity of your speaking plan.

In order to visually organize the various layers of their speaking styles, professional speakers can present a speaking proposal to potential clients in a way that is legible, chronological, and easy to follow throughout. 

It is possible to save your speaker proposal as a template for future use once the flow and organization of your document has been established and organized. Depending on the document development program you used to create your speaker proposal, you should choose a sharing option that is most appropriate for both you and your potential business partner's needs.

What should be in a speaker proposal?

In the same way that a brief outlines key elements of your next freelance speaking event, a speaker proposal outlines key elements of your speaking plan. It is common for a successful speaker proposal to be an important factor in determining whether or not a potential client will invest their time and resources in you as a business partner. As a result, it is critical that you become familiar with the essential components of every speaker proposal. 

When it comes to effective speaker proposals, the following key elements are frequently found in all of them:

  • in-depth and insightful information into a speaker’s experience and credentials
  • clearly-defined objectives
  • what to expect from the speaking event

You'll learn more about your approach's strengths and limitations as you build more speaker proposal templates for future proposals. With this information, you'll be able to give prospective clients a more detailed overview of your proposed project and services than you could before. As a result of your speaker templates, you'll be able to give prospective clients a clearer picture of the scope of the work involved in crafting a speaking outline. At its core, the project overview section of a speaker proposal template should answer questions like why the client wants to focus on a specific workflow problem or what clients can expect after the project is completed. 

You should clearly define the goal of your approach and plan in the next sections of your speaker proposal template. This section of your proposal should highlight elements that will help you measure the success of your speaking style based on your specific approach to various speaking applications. This section of your speaker proposal should provide more information about the accomplishments you hope to achieve through your event.

When describing your goals, be sure to include an explanation of the expected outcomes from your speaking engagement. Use the space in this section to give the potential client an idea of what you expect the project or campaign to look like when it's finished. To summarize your specialized plan, use this section of the speaker proposal template to highlight objectives that include the following elements:

  • scheduling
  • costs 
  • stakeholder satisfaction
  • event analysis and reporting

You'll be able to craft a proposal that meets the needs of your potential client before they've had the chance to identify them if you list your business objectives in your speaker proposal template with those factors in mind. Strive to be proactive throughout the writing and planning processes when putting together your proposal materials. 

Finally, the overview of your established timeline will be one of the most important elements of your speaker proposal template. By presenting your speaking outline to a potential client in a chronological order, you can show them the proven advantages of your methods and approach, which are backed up by data from previous successful applications. Managing a project with multiple moving parts, as well as the process of aligning various strategic responsibilities according to your plan outline, can be overwhelming. A project timetable provides professional speakers with a powerful tool for bulk planning tasks that keeps the overall project timeline on track.

Speaker Proposal Template
FROM
Sender's Name
Sender's Address
Sender's Company
TO
Client's Name
Client's Address
Client's Company

Introduction

Hello {CLIENT NAME},

Thank you for the opportunity to present my proposal to you. It was great to speak with you yesterday, and I look forward to helping you improve {CLIENT COMPANY NAME}’s professional speaking.

As I mentioned yesterday, I come from a public speaking background. I am experienced in helping people like {CLIENT NAME} learn how to become a better public speaker, keep their audience engaged and be confident.

My proposal details how I hope to achieve this and outlines my creative process. If you have any questions or thoughts about how this could better fit your needs, please reach out, and we can set up a phone call.

Best,

{YOUR NAME}

Why {YOUR NAME} for business services?

My work enables people like you to hone their public speaking skills and present to any size audience. I’ve been helping people grow in confidence for more than five years.

Here are some testimonials from previous clients:

  • {YOUR NAME} was great to work with. They quickly identified areas where I can improve my speaker engagements to deliver more confident, well-rounded presentations. I’ll definitely use their services again. -Jill, CEO of eCommerce business
  • {YOUR NAME} is a brilliant professional. They showed me how to deliver confidently to an audience and keep them engaged. Very happy with the results. -Tim, Sales Director of eCommerce business

My clients value my professionalism, experience, commitment to deadlines, and the results I produce.

Project description

Based on the information you have given me, {CLIENT NAME} needs to develop their public speaking skills to be able to deliver more confident, knowledgeable presentations. {CLIENT NAME} is currently a busy speaker for {COMPANY NAME} but lacks the confidence as well as delivery skills. {YOUR NAME} will review previous public speaking engagements and identify areas of improvement.

Objectives

Here is the plan for how my speaker services will meet your goals. Let me break down the specific targets and how they will be met.

  • Previous speaking events will be reviewed, and areas for improvement will be identified.
  • An action plan will be created for approval.
  • Results will be monitored over a period of six weeks.
  • Weekly reports will be sent to {CLIENT NAME} to highlight progress and raise any issues to be addressed.

Any adjustments to the plans can be made by sending me a message via Slack or by email at {YOUR EMAIL}.

Deadline and deliverables

I am committed to meeting your deadlines and delivering speaker advice and training that works on time. Here are the milestones for this project:

  • Current speaker capabilities will be reviewed and assessed. 
  • Action plans will be delivered as PDF files. Each one will be set up with a file to be signed off, and progress tracked.
  • The approved action plans will all be completed within six weeks of launching the project. 
  • Weekly reports will be produced for a period of six weeks from the start of the project. These will be sent as PDF files to {CLIENT EMAIL ADDRESS}.

My services have a reputation for thoroughness, follow-through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for {CLIENT NAME}.

Payment terms

Projects such as this one run for several months before they finish. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • 25% initial payment due upon signing the contract and before any work begins. 
  • A further 25% of the total will be invoiced once the final audit and action plan have been approved.
  • The following 25% of the total will be due once the final page has been optimized.
  • Payment of the remaining 25% will be due once the final weekly report is made to signal the end of the contract.

An electronic invoice will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in the suspension of work and/or late fees as specified in the contract.

Agreement

Once you agree to this proposal, I will prepare a simple contract for this speaker project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.

 

Thank you very much. I look forward to working with {CLIENT NAME}.



Signed _____________________________________________________________

{CLIENT NAME}

Date: ______/______/____________

The Independent Worker

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