Translation Proposal Template

Calling all language experts! Say goodbye to the hassle of proposal writing with our customizable translation proposal template. Showcase your language skills and expertise with prewritten sections that easily guide you through creating a winning proposal.
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Translation Proposal Template
Translation Proposal Template
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Annie Castle
2834 Golden Ridge Road
Scotty Daniels
993 Melville Street
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Hello Scotty Daniels,

Thank you for allowing me to present my proposal to you. It was great to speak with you, and I look forward to helping you with translation services for Macroserve in the United States.

As I mentioned yesterday, I come from a language background and built up experience translating a wide range of corporate documents. My goal is to assist Macroserve with translation services to develop communication and growth in the Hispanic market.

My proposal details how I hope to achieve this and outlines my translation process. If you have any questions or specific requirements to fit your needs, please reach out, and we can set up a phone call. I'm happy to adjust.


Annie Castle

Why Annie Castle for translation services?

The United States is becoming more ethnically diverse, and large sections of the market now speak English as their second language. Connecting to these segments of the market through better translation is a solid way for businesses to expand their reach without developing more products.

My translation services are fast and cost-effective. I charge a flat rate per word in the original document, so predicting your costs is simple. Work will be delivered on time and in whatever document format makes the most sense for your business. I can also work on translations through popular CMS such as WordPress.

Here are some testimonials from previous clients:

  • Annie Castle was great to work with. They quickly translated a large corporate document and provided a highly professional job. We’ll definitely use their services again. -Jack, Director of Internal Communications
  • Annie Castle is a brilliant professional. She translated all our marketing materials in a short space of time and our sales have already grown by 72% in the Hispanic market in our town. -Mary, Marketing Manager

My clients value my knowledge, professionalism, commitment to deadlines, and the results I provide.

Project description

Based on the information provided, Scotty Daniels would like to target Hispanic shoppers in their local market and through their website, which is also localized. There is also an employee manual that should be translated into Spanish. The translations required are:

  • Translation of the main website pages, including the product pages.
  • Translation of the marketing collateral, such as flyers, email templates, and Google Ads.
  • Translation of the employee manual into Spanish.


Here is the plan for how my translation services will meet your goals. Let me break down the specific targets and how they will be met.

  • The website will be translated in situ using a translation plugin for WordPress. Each translated page will be saved as a draft so it can be reviewed by your graphic designer.
  • Marketing materials can be delivered to a shared Google Drive folder. Once they are uploaded, I will translate them. You have requested translation within Adobe inDesign.
  • The employee manual is in Microsoft Word format. It will also be uploaded to the shared Drive folder. Once there, it will be translated.

Any adjustments to the plans can be made by sending me a message via email at

Deadline and deliverables

I am committed to meeting your deadlines and delivering quality translation work on schedule. Here are the milestones for this project:

  • The website has 17 main pages and lists 132 products. The translation of these pages and products will require between 60-75 hours. These will be spread over six weeks.
  • The marketing collateral, as it has been described, is about 42 individual documents, of which some are flyers, some email templates, and a few other various pieces. Translating these will require between 30-50 hours of work, depending on the complexity of each piece. Translating these will take place over the course of 4 weeks.
  • The employee manual is a priority piece, and will be translated first. It currently runs to 12 pages, according to your description. This will be completed in the first week of the project.

My services have built an excellent reputation for organization, follow-through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for Scotty Daniels.

Payment terms

Projects such as this one run for several months before they finish. To facilitate these projects, I offer a schedule of payments. Here are the payment milestones:

  • 25% of the initial estimate as payment will be due upon signing the contract and before any work begins. 
  • Each piece is billed by the word count of the original document. Each month, an invoice will be created to bill you for the pieces translated that month. An accompanying spreadsheet will provide individual document details.
  • During the final month of the project, the remaining work will be billed minus the amount of the initial deposit.

An electronic invoice will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in the suspension of work and/or late fees as specified in the contract.


Once you agree to this proposal, I will prepare a simple contract for this translation project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.


Thank you very much. I look forward to working with Scotty Daniels.



Scotty Daniels

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Templates make a good starting point, but the key to gaining clients is to stand out from the crowd. Indy’s proposal builder helps you close deals faster by letting you quickly customize proposals to your prospective client’s needs, turning cookie-cutter templates into professional, winning proposals that you can use again and again.
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Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.
  • Seal the deal with legally vetted contracts that protect your work, time, and money.
  • Manage your tasks and clients with simple yet powerful to-do lists and boards.
  • Record your time automatically and track which hours have been paid or need to be billed.
  • Get paid fast with invoices and accept multiple payment methods right through Indy.
  • Get a bird’s-eye view of everything due with a personal command center that monitors the status of your proposals, contracts, tasks, and invoices.

Translation Proposal Template FAQ

What is a translation proposal?

Reviewing translator proposals can teach potential clients a lot about freelancers and the services they offer. The translator proposal should be a comprehensive tool that provides potential clients with a wealth of information about a translator's work abilities and specialties, allowing them to make more informed decisions about potential partners and ensuring that their translation needs are met correctly and in full.

When writing a translator proposal, demonstrating experience, technical knowledge, and capabilities is crucial. You should use your freelance experience and background to create a translator proposal template that you can use to automate similar freelancing proposals in the future. 

When you're ready to present your translator strategy to a potential client, write a formal proposal outlining your strategy, recommendations, and processes—to create a functional document that also reflects the look and feel of your brand, use the editing tools provided by your preferred document development software. Keep in mind the specific needs of your freelance business as well as the industry-specific needs of your current clients as you look into the various options for creating proposal templates. 

The goal of Indy is to make our clients' freelancing workflows more efficient. As a freelancer, it's critical to communicate the scope and style of your work to clients accurately, and the most common way to do so is through a formal business proposal. By utilizing a business proposal template by Indy, freelancers gain access to a powerful tool that allows them to precisely and clearly communicate their ideas to clients, as well as the fees associated with each component of the proposal plan.

For freelancers who want the ease-of-use of a word processor for the creation of their digital proposals, a document development program such as Microsoft Word or Google Docs will be a manageable and affordable option. The basic customization tools in both of these programs allow freelancers to easily brand their documents with their own color scheme and font family. For accurately capturing your freelancing company's look and feel, customization is an important part of the document creation process. 

Freelancers can use the cell-based organizational features of popular spreadsheet software like Microsoft Excel or Google Docs to speed up the proposal-writing process.

How to write a translation proposal?

Your translator proposal template should include the key components of your plan for approaching the specific project at hand, depending on the level of experience and work the project requires, before branching off into more focused sections to fully describe your process and the levels of services associated with your workflow. 

After that, you'll write the content for your translator proposal, which will go over your translator workflow and process in greater depth. Keep in mind that the goal of your translator proposal is to demonstrate your understanding of the potential client's project requirements, suggestions, and preferences as you create your template document. 

To successfully persuade potential clients of the value of your unique and creative approach to a wide range of projects, your translator proposal should highlight the following key components of your freelancing business:

  • your workflow process
  • the reputation and experience of your freelancing operation
  • your portfolio of past client work
  • Your abilities and specialities according to industry 

You can begin creating a proposal template after you've typed out the actual content of your translator proposal, making sure that each subsection adequately covers all major components of your workflow, processes, and recommendations. This template will be used to streamline future proposals of the same type.

With an Indy business proposal template, freelancers can begin the proposal process with a step-by-step guide in hand, ready to be filled out with all of the proposal's essential components based on the needs of the specific freelancer, client, or industry. These role-specific templates will give freelancers the information they need to create a translator proposal that emphasizes all important aspects of the outline to the client in a clear and visually succinct manner. 

To create a translator proposal that effectively communicates your creative ideas in a clear, succinct, and organized manner, your template should use the organizational hierarchy provided by basic document formatting functionality. These sections of your translator proposal should highlight why you are qualified for a particular project, position, or role. 

The visualization of your template file will be determined by the number of layers involved with your translation approach and style. Use the formatting functionality provided by your preferred document development program to emphasize various elements of your proposal based on factors such as importance, timeline, and complexity, depending on the complexity of your translation approach. 

Your chosen editing program should provide you with the tools you need to create a basic translator proposal template that accurately reflects your brand while also clearly and concisely organizing all of the key elements of your vision for the client, depending on the level of functionality you expect from your document development technology. This is the most effective way to demonstrate to potential clients that you offer valuable services that can improve current business processes. 

You can start saving your translator proposal as a template once you've established the flow and organization of your document. Choose the sharing option that best meets your and your potential client's needs based on the document development program you used to create your translator proposal.

What should be in a translation proposal?

A translator proposal is a crucial document that outlines key aspects of your next freelance translation project, such as style, processes, and approach. A strong translator proposal is usually what determines whether a potential client will invest their time and money in working with you. As a result, it's critical to comprehend the key components of any translator proposal. 

Each proposal should be tailored to the specific needs of the client. Because the nature of translated work differs depending on the industry, a translator template can take many different shapes. It is critical to understand all of the client's needs, as well as any potential issues that may arise during the project's duration. 

The first step is to meet with your potential client to go over the project's overall goals. Make sure to ask the potential client about all project details during your meeting to ensure that all requirements are met. 

The following key elements are frequently considered in effective translator proposals:

  • Workflow and processes
  • Translation methods and techniques 
  • Project/event overview and planning
  • Translation goals

You'll gain a better understanding of your workflow's strengths and weaknesses as you continue to create translator proposal templates for future proposals. You'll be able to provide more detailed, descriptive overviews of your proposed project and services to potential clients once you have these details. You'll be able to provide a more accurate scope of proposed work to potential clients thanks to your translator templates. 

Outline the outcomes you expect from your translation project as you list your objectives. You should also tell the potential client about the elements you plan to produce by the end of the project in this section. The following elements should be highlighted in this section of the translator proposal template:

  • scheduling
  • costs 
  • client satisfaction
  • post-project goal achievement and engagement

You'll be able to craft a proposal that meets your potential client's needs before they have a chance to identify them if you list your specific project objectives fully in your translation proposal template with those factors in mind. When creating your proposal materials, strive to be proactive throughout the writing and planning processes. Remember to aim for accuracy, conciseness, and clarity throughout the proposal to ensure that the potential client understands exactly what you bring to the table as a freelance translator. 

Finally, one of the most important components of your translation proposal template will be an overview of your established timeline. By presenting your translator plan to the client in chronological order, you can demonstrate to your potential business partner the proven benefits of your one-of-a-kind service, which should be backed up by your previous work with clients and projects. Managing a project with many moving parts while also aligning various artistic development responsibilities in accordance with your proposed timeline can be difficult. For freelancers, a project timetable is a helpful tool for bulk task planning and keeping the project on track.

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