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Wedding Photography Proposal Template

Here’s how to use Indy’s Proposal Template to get started:


  • 1. Sign up for a free Indy account
  • 2. Launch Indy’s Proposals tool
  • 3. Edit your proposal template

That’s it! Your new proposal is ready to save, send, and use right away so you can land your next client sooner.

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Not ready to sign up? Download a non-editable PDF template here:

Wedding Photography Proposal Template
FROM
Sender's Name
Sender's Address
Sender's Company
TO
Client's Name
Client's Address
Client's Company

Thank you for contacting me. I put this proposal together based on our conversations. Here are a few quick observations:

Your company is getting married on Saturday, August 15th and wants a professional photographer for the rehearsal dinner, wedding, and reception.

I will be pleased to photograph your wedding and provide you with beautiful images to commemorate your new marriage.

As you continue through this proposal, you will see how my Wedding Photography services can help you create gorgeous memories for your future time together.

Weddings are my jam and I feel privileged to be a part of so many special days for lovely couples. I’ve been photographing weddings for more than 20 years and have built a reputation for being professional, discreet, and for providing perfect edits to make every shot priceless.


Why Indy?

Your work may start with sending a proposal, but it doesn’t end there. Sign up for Indy to manage all your admin in one place.

  • Take the next step in your workflow with contract and invoice templates.
  • Connect your client information to projects, time tracking, invoicing, and messaging, all in one place, for a smoother project workflow.
  • Manage your schedule, to-do's, and get feedback and approval on your work.
  • Find support, build your team, and network with other freelancers by creating an Indy Profile.
Start for freeproposal templates

Wedding Photography Proposal Template FAQ

What is a Wedding Photography Proposal Template?

Creating a proposal template will save you time and effort. Simply customize it for each client, adding information they'll find valuable so that the document is perfect.

Sending your client a professional, well-written proposal will make you stand out from the competition and be miles ahead of any other candidates when it comes time for them to choose who'll work on their project.

Using a professional proposal template will help you create an attractive and well-organized document that includes all the necessary information. This includes examples from previous clients, as well as their positive feedback on other projects to give your client an idea about what they can expect working with you.

By using a template that is identical in design quality across all proposals, you can establish yourself as an expert brand while making a winning impression on clients.

How to write a Wedding Photography proposal template?

In just a few easy steps, we will show you how to create your own Wedding Photography proposal template.

First, you need a few things:

  • You’ll be using a document editor. You could use a separate app such as Word, Google Docs, Adobe InDesign, or Pages.
  • Even if you have one of those, we recommend Indy. Indy’s Proposals tool is a great way to create your proposal for clients because it integrates with the rest of your workflow and links up to client records while monitoring time spent on each assignment.
  • You should also have access to any external files or media you want to include. For example, you will want your logo and pictures of landing pages you have already finished.

Now that you have those things, you can begin writing your Wedding Photography proposal template.

One of the best ways to make a strong proposal template is by looking at an example that's already done well. If you have examples from previous proposals on hand, note what information can be reused and then use those as your guide for copying or rewriting it in the new document. For instance, if there are customer success stories included with the first one: include them when making your new template. 

If you don’t have a completed template, then Indy's proposal can automatically create one for you so that all the content is ready to edit.

Here are the basic steps:

  1. In your new proposal template, add your company information and branding.
  2. Review the sections in the template and add or remove sections as you need them.
  3. Add information to each section. Focus on what you can reuse for every client.
  4. Once you have added all the reusable information, save your work.

That’s it! Your new proposal template is finished.

When you use your template to create a full proposal, make a note of anything that is missing. Once you’re finished, go back and add this to your template so it will be ready for the next time.



What should be in a Wedding Photography proposal template?

Your proposal template shows potential clients your skills and attention to detail. Most proposal templates include a cover page, description of the work, timeline, portfolio, and a pricing page. You could add extra sections that suit your way of working.

Here are the elements we think you should include in every Wedding Photography proposal:

  • Beautiful Cover Page. Your work is all about images, so make your cover page stunning and attractive.
  • Service Description. Describe the project’s work and scope. Include any specific requirements you have already discussed with the client.
  • Wedding Photography Process and Milestones. A timeline is a great way to show clients what they can expect from beginning until end. You should use this section in order to construct your project so that it has everything and will not leave out any steps along the way.
  • Social Proof. Build trust in your abilities by showcasing previous projects and work you feel proud of or that are relevant to this project.
  • Costs and Pricing. By now, the client may be considering hiring you. This is the best time to introduce your prices.

From here, you can wrap up the proposal template with next steps the customer can take. These can include:

  • A digital signing service for making the approval process happen much faster.
  • A standard contract your client can review. Your contract can reference your proposal to make the client-specific sections relevant.
  • You can also include a payment method here to help your client get started quickly.

Your proposal should make your client feel like you are the perfect person to hire. Once they reach this conclusion, it's time for one last push by contacting them with a phone call or email in order ask if there's anything else that needs clarification before signing on any dotted lines!


How Can a Free Wedding Photography Proposal Template Help You Win More Clients?

The secret to winning more clients as a freelancer is to build your client’s confidence in your abilities. Proposal templates helps you do this in a few ways:

  • You can do more than just take care of your clients; you're also expected to stay on top of the ball. That means quick proposals and discovery calls, which is where templates come in handy. Make a call, chat with the client, and send them a clean and amazing proposal twenty minutes later.
  • You should invest time into a template that is professional and appealing. When it’s time to finish your proposal, you will be rewarded by clients impressed with the quality of work you do.
  • You can also make time for prospecting for new work. Using a proposal template could save you thirty minutes or more when it’s time to create a new proposal. Make the most of this time and go find some more leads.

Those are three ways your proposal template can help you land more jobs. Get started with one as soon as possible to begin reaping the benefits.

Wedding Photography Proposal Template
FROM
Sender's Name
Sender's Address
Sender's Company
TO
Client's Name
Client's Address
Client's Company

Introduction

Say hello to your potential client. This is a great space to mention how you engaged with the client, what you understand about their plans, and any other information you know about this project. The main goal of your proposal is to connect with the client about your Wedding Photography services.

Thank you for contacting me. I put this proposal together based on our conversations. 

Here are a few quick observations:

  • {CLIENT NAME} is getting married on Saturday, August 15th and wants a professional photographer for the rehearsal dinner, wedding, and reception.
  • {YOUR NAME} will be pleased to photograph your wedding and provide you with beautiful images to commemorate your new marriage.

As you continue through this proposal, you will see how my Wedding Photography services can help you create gorgeous memories for your future time together.

Why {YOUR NAME} for Wedding Photography services?

Every business needs to show off sometimes. Use this space in your proposal to talk about your past work and competitive advantages. You could include pictures, links, and customer quotes to build up some proof about your skills.

Weddings are my jam and I feel privileged to be a part of so many special days for lovely couples. I’ve been photographing weddings for more than 20 years and have built a reputation for being professional, discreet, and for providing perfect edits to make every shot priceless.

My services include:

  • Engagement shoots and couples’ shoots for the big day before the BIG day.
  • Candid photography for remembering the fun moments from rehearsal dinners, family reunions, dance-offs, and great reception toasts.
  • Discreet photography of your wedding service to capture the best moments without taking anything away from the real stars of the day: you. 
  • Years of experience managing the photo shoots that come after a wedding to ensure everything runs smoothly and everyone gets to be in the right place at the right time.
  • Drone photography for outdoor weddings, receptions, and other events to make a super special photoshoot or video.

Here are some testimonials from previous clients:

  • {YOUR NAME} was great to work with. He created a brilliant plan for getting all the right photos and then seemed to be everywhere we wanted on our big day. 
  • {YOUR NAME} is a brilliant professional. He handled our large family wedding with a great sense of humor and was a true professional all the way to the end of the final edit. We still share the amazing drone video he took during our outdoor reception.

My clients value my professionalism, commitment to deadlines, and the results I give them.

Project description

You introduced yourself to the client. Now, it’s time to show them you understand what they need and can deliver it for them. Write a paragraph or two in your proposal about the Wedding Photography services they need and how you can deliver them.

Based on your information, {CLIENT NAME} is getting married on August 15th and wants to have a photographer record all the precious memories that will be part of their wedding. The wedding will be held at the First Baptist Church of Topeka, and the reception will follow at the Southern View Country Club. On the night before the wedding, a rehearsal will take place at the church with a small rehearsal dinner afterwards at the church’s fellowship hall.

{YOUR NAME} will create a photography plan for the rehearsal, wedding, and reception. All photos will be provided to you after your wedding. You will be able to select up to 24 photos for editing and retouching at no extra charge. 

Objectives

In this section, you can be even more specific about your Wedding Photography services. Your proposal can include specific targets to be met, software and equipment to be used, and reporting structure can be included. Cost and deadlines will be covered later.

Here is the plan for how my Wedding Photography services will meet your goals. Let me break down the specific targets and how they will be met.

  • I’ll attend the rehearsal and take informal photographs of the event.
  • Prior to the wedding, I’ll create a plan and schedule for fitting in the various group photos you’ve requested. During the wedding, I’ll be on hand to take photos from discreet locations. 
  • After the wedding, I’ll be available throughout the day and reception to take candid photos and capture the moments many couples want to remember, such as the cake cutting, first dance, and departure.

Any adjustments to the plans can be made by sending me a message via text or by email at {YOUR EMAIL}.

Deadline and deliverables

You should commit yourself to reasonable deadlines. Be sure to allow plenty of time for the Wedding Photography work to be completed. Specific delivery formats can be highlighted in the proposal if this is relevant to the project.

I am committed to making your big day less stressful because I know planning a wedding is a lot of work. You can trust me to get the right work done for you without any worries at all. 

In addition to photography, I provide editing services. After your wedding, you will receive the full set of professional photographs. This set will be curated in case some shots don’t meet my own quality standards, but most couples receive several hundred photos they can enjoy for years to come. 

From the curated set, you can choose up to 24 shots to be professionally edited. This could include adding a brighter smile, removing people from the background, and adding open eyes to that one person who insists on blinking at the wrong time, every time. If you would like more shots edited, this can be done for an extra fee.

My services have a reputation for organization, follow through, and prompt delivery. I take pride in this reputation and look forward to delivering exceptional results for {CLIENT NAME}.

Payment terms

Structuring your payments is important for your cash flow and the client’s clarity. List specific payments and dates in your proposal to avoid any confusion. You should also include details about any extra work or extra charges for your Wedding Photography services.

  • My billing is simple, because weddings are complicated enough without adding a complicated fee structure to them. I bill per half-day session. So your rehearsal dinner is half a day, the wedding is half a day, and the reception is another half a day.
  • When you accept this proposal and my contract, 50% of the total will be due within 14 days. The remainder of the balance must be paid prior to the start of the first event.
  • If you would like extra edits beyond what is included (most people don’t find this necessary because of the quality of the initial photos), then these cost $100 per shot.

Electronic invoices will be sent once the contract has been signed and milestones passed. Each invoice is payable within 10 business days of receipt. Late payments may result in suspension of work and/or late fees as specified in the contract.

Agreement

Once you agree to this proposal, I will prepare a simple contract for this photography project. The contract will reference the terms of this proposal, including any amendments you suggest. If you agree to these terms, please sign below, and return this proposal to me.


Thank you very much. I look forward to working with {CLIENT NAME}.


Signed _____________________________________________________________

{CLIENT NAME}

Date: ______/______/____________

The Independent Worker

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