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A commercial photography usage contract is a legal agreement that outlines the terms and conditions between a photographer and a client regarding the usage of the photographer's work.
This type of contract includes details such as the scope of photography services, the amount of compensation, and the ownership of the final images. It is essential for both parties to have a clear understanding of their rights and obligations before entering into a photography contract. By using contract templates, photographers can ensure that their agreements are legally sound and protect their interests while providing professional photography services to clients.
These contracts provide clear expectations and help establish trust between the parties involved, ultimately leading to a successful and rewarding business relationship.
The benefits of using contract templates for commercial photography agreements are numerous. Firstly, they provide a convenient starting point for drafting a legal agreement, saving photographers time and effort.
Additionally, free photography contract templates typically cover the essential requirements of a commercial photography contract, ensuring that critical terms and conditions are not overlooked. By using a professionally structured template, photographers can also get clear on their rights and obligations under the contract, minimizing the potential for misunderstandings or disputes.
Lastly, implementing a photography contract also helps establish trust and transparency between the client and photographer, demonstrating to the client that the photographer is professional and committed to providing high-quality work.
Overall, utilizing photography contract templates improves the efficiency and professionalism of the contract process, leading to better client relationships and more successful photography projects.
The use of a commercial photography usage contract is highly recommended for anyone who wants to protect themselves and the work they produce.
When you include the payment amount and terms in your commercial photography contract, you pave the way to getting paid properly for your project. When the project or milestone finishes, every party knows what to pay and when to pay it.
Scope creep is difficult for just about every freelance commercial photographer. When the size of the job changes without warning, finishing on time and getting paid properly become harder. A clearly defined project scope in a contract avoids any scope creep.
Most of the time, your clients will own the rights to your work because they paid for it. However, sometimes the photographer owns the rights to their work. Your commercial photography agreement will make this plain so there is no confusion.
Creating a freelance commercial photography contract is an essential step for any photographer looking to establish a professional and profitable business relationship with their clients. While free photography contract templates are available, it may be advisable for photographers to create their own photography contracts for better protection of their interests.
A legal document that outlines the terms and conditions of the agreement, a photography contract should include details such as the scope of work, payment terms, intellectual property rights, and liability, among other things. Creating your own photography contract allows you to tailor the agreement to your specific needs and preferences, ensuring that your interests are protected and that the project runs smoothly.
While it may take extra time and effort, creating your own photography contract can provide the peace of mind and assurance necessary to establish a successful and rewarding business relationship with clients.
When creating a commercial photography contract, there are several key elements that should be included to ensure that both the photographer and the client are on the same page. Firstly, it is important to clearly outline the scope of the photography shoot, including the date, location, and duration of the shoot.
Additionally, the contract should state the specific services that the photographer will provide, such as the number of images or retouching services included in the package. Payment terms should also be clearly articulated, including the total cost of the project and any other fees or expenses that may be incurred. It is also essential to address intellectual property rights in the contract, clarifying whether the photographer retains ownership of the images or if they are transferred to the client upon completion of the project.
Finally, the contract should include provisions for cancellation or rescheduling, as well as any other unforeseen circumstances that may arise during the course of the project. By including these essential elements in a commercial photography contract, photographers can protect their business interests and establish clear expectations for their commercial clients.
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This Commercial Photography Agreement (the "Agreement"), dated [the date both parties will have signed] is entered into by [Photographer name], an individual residing in [address], (the "Photographer"), and [client name], an individual residing in [address], (the "Client").
Whereas, the Photographer and the Client desire to establish the terms and conditions under which the Photographer will provide services to the Client, the parties agree as follows:
1. Scope of Work. The Photographer agrees to perform such consulting, advisory and related services specified on Exhibit A to this Agreement ("Description of Services").
2. Term. This Agreement shall commence from the date this Agreement is signed by both parties and shall continue until the scope of work defined in the Description of Services is completed (such period, as it may be extended or sooner terminated in accordance with the provisions of Section 4, being referred to as the ("Service Period").
a. Service Cost. In consideration of the Service, the Client will pay the Photographer of $ per hour (the "Service Cost").
b. Expenses. The Photographer shall be responsible for all business expenses incurred by the Photographer in connection with, or related to, the performance of the services.
c. Invoices. The Client shall pay to the Photographer amounts shown on each statement or invoice described in Section 3(a) and 3(b) within () days after receipt thereof.
d. Benefits. The Photographer shall not be entitled to any benefits, coverages or privileges, including, without limitation, health insurance, social security, unemployment, medical or pension payments, made available to Photographers of the Client.
4. Termination. This Agreement may be terminated prior to the end of the Service Period in the following manner: (a) by either the Photographer or the Client upon not less than () days prior written notice to the other party; (b) by the non-breaching party, upon twenty-four (24) hours prior written notice to the breaching party if one party has materially breached this Agreement; or (c) at any time upon the mutual written consent of the parties hereto. In the event of termination, the Photographer shall be entitled to payments for services performed that have not been previously paid and, subject to the limitations in Section 3.2, for expenses paid or incurred prior to the effective date of termination that have not been previously paid. Such payment shall constitute full settlement of any and all claims of the Photographer of every description against the Client. In the event that the Client’s payment to the Photographer exceeds the amount of services performed and (subject to the limitations in Section 3.2) for expenses paid or incurred prior to the effective date of termination, then the Photographer will immediately refund the excess amount to the Client. Such refund shall constitute full settlement of any and all claims of the Client of every description against the Photographer.
5. Cooperation.The Photographer shall use Photographer's best efforts in the performance of Photographer's obligations under this Agreement. The Client shall provide such access to its information and property as may be reasonably required in order to permit the Photographer to perform Photographer's obligations hereunder. The Photographer shall cooperate with the Client’s personnel, shall not interfere with the conduct of the Client’s business and shall observe all rules, regulations and security requirements of the Client concerning the safety of persons and property.
6. Proprietary Information and Inventions.
a. Proprietary Information.
1. The Photographer acknowledges that the Photographer's relationship with the Client is one of high trust and confidence and that in the course of Photographer's service to the Client, Photographer will have access to and contact with Proprietary Information. The Photographer will not disclose any Proprietary Information to any person or entity other than Photographers of the Client or use the same for any purposes (other than in the performance of the services) without written approval by an officer of the Client, either during or after the Consultation Period, unless and until such Proprietary Information has become public knowledge without fault by the Photographer.
2. For purposes of this Agreement, Proprietary Information shall mean, by way of illustration and not limitation, all information, whether or not in writing, whether or not patentable and whether or not copyrightable, of a private, secret or confidential nature, owned, possessed or used by the Client, concerning the Client’s business, business relationships or financial affairs, including, without limitation, any Invention, formula, Photographer information, customer information, apparatus, equipment, trade secret, process, research, report, technical or research data, clinical data, know-how, computer program, software, software documentation, hardware design, technology, product, processes, methods, techniques, formulas, compounds, projects, developments, marketing or business plan, forecast, unpublished financial statement, budget, license, price, cost, customer, supplier or personnel information or Photographer list that is communicated to, learned of, developed or otherwise acquired by the Photographer in the course of Photographer's service as a Photographer to the Client.
3. The Photographer’s obligations under this Section 6 shall not apply to any information that (i) is or becomes known to the general public under circumstances involving no breach by the Photographer or others of the terms of this Section 6, (ii) is generally disclosed to third parties by the Client without restriction on such third parties, or (iii) is approved for release by written authorization of an officer of the Client.
4. The Photographer agrees that all files, documents, letters, memoranda, reports, records, data sketches, drawings, models, laboratory notebooks, program listings, computer equipment or devices, computer programs or other written, photographic, or other tangible material containing Proprietary Information, whether created by the Photographer or others, which shall come into Photographer's custody or possession, shall be and are the exclusive property of the Client to be used by the Photographer only in the performance of Photographer's duties for the Client and shall not be copied or removed from the Client’s premises except in the pursuit of the business of the Client. All such materials or copies thereof and all tangible property of the Client in the custody or possession of the Photographer shall be delivered to the Client, upon the earlier of (i) a request by the Client or (ii) the termination of this Agreement. After such delivery, the Photographer shall not retain any such materials or copies thereof or any such tangible property.
5. The Photographer agrees that Photographer’s obligation not to disclose or to use information and materials of the types set forth in paragraphs (2) and (4) above, and Photographer's obligation to return materials and tangible property set forth in paragraph (4) above extends to such types of information, materials and tangible property of customers of the Client or suppliers to the Client or other third parties who may have disclosed or entrusted the same to the Client or to the Photographer.
6. The Photographer acknowledges that the Client from time to time may have agreements with other persons or with the United States Government, or agencies thereof, that impose obligations or restrictions on the Client regarding inventions made during the course of work under such agreements or regarding the confidential nature of such work. The Photographer agrees to be bound by all such obligations and restrictions that are known to the Photographer and to take all action necessary to discharge the obligations of the Client under such agreements.
1. All inventions, ideas, creations, discoveries, computer programs, works of authorship, data, developments, technology, designs, innovations and improvements (whether or not patentable and whether or not copyrightable) which are made, conceived, reduced to practice, created, written, designed or developed by the Photographer, solely or jointly with others or under Photographer's direction and whether during normal business hours or otherwise, (i) during the Consultation Period if related to the business of the Client or (ii) after the Consultation Period if resulting or directly derived from Proprietary Information (as defined below) (collectively under clauses (i) and (ii), "Inventions"), shall be the sole property of the Client. The Photographer hereby assigns to the Client all Inventions and any and all related patents, copyrights, trademarks, trade names, and other industrial and intellectual property rights and applications therefore, in the United States and elsewhere and appoints any officer of the Client as Photographer's duly authorized attorney to execute, file, prosecute and protect the same before any government agency, court or authority. However, this paragraph shall not apply to Inventions which do not relate to the business or research and development conducted or planned to be conducted by the Client at the time such Invention is created, made, conceived or reduced to practice and which are made and conceived by the Photographer not during normal working hours, not on the Client’s premises and not using the Client’s tools, devices, equipment or Proprietary Information. The Photographer further acknowledges that each original work of authorship which is made by the Photographer (solely or jointly with others) within the scope of the Agreement and which is protectable by copyright is a "work made for hire," as that term is defined in the United States Copyright Act.
2. Upon the request of the Client and at the Client’s expense, the Photographer shall execute such further assignments, documents and other instruments as may be necessary or desirable to fully and completely assign all Inventions to the Client and to assist the Client in applying for, obtaining and enforcing patents or copyrights or other rights in the United States and in any foreign country with respect to any Invention. The Photographer also hereby waives all claims to moral rights in any Inventions.
3. The Photographer shall promptly disclose to the Client all Inventions and will maintain adequate and current written records (in the form of notes, sketches, drawings and as may be specified by the Client) to document the conception and/or first actual reduction to practice of any Invention. Such written records shall be available to and remain the sole property of the Client at all times.
4. Notwithstanding the foregoing in this Section 6(b), the ownership and use of the Inventions that are assigned to the Client in Section 6(b)(i) (the "Assigned Inventions") shall be limited as set forth in Exhibit B.
7. Limitation of Liability. Notwithstanding anything to the contrary contained elsewhere herein, neither party shall be liable to the other for any consequential, special, incidental, indirect or punitive damages of any kind or character, including, but not limited to, loss of use, loss of profit, loss of anticipated profit, loss of bargain, loss of revenue or loss of product or production, however arising under this contract or as a result of, relating to or in connection with the service and the parties’ performance of the obligations hereunder, and no such claim shall be made by any party against the other regardless of whether such claim is based or claimed to be based on negligence (including sole, joint, active, passive, or concurrent negligence, but excluding gross negligence), fault, breach of warranty, breach of agreement, breach of contract, statute, strict liability or any other theory of liability.
8. Indemnification. The Photographer shall be solely liable for, and shall indemnify, defend and hold harmless the Company and its successors and assigns from any claims, suits, judgments or causes of action initiated by any third party against the Company where such actions result from or arise out of the services performed by the Photographer or its Photographers under this Agreement. The Photographer shall further be solely liable for, and shall indemnify, defend and hold harmless the Company and its successors and assigns from and against any claim or liability of any kind (including penalties, fees or charges) resulting from the Photographer’s or its Photographers’ failure to pay the taxes, penalties, and payments referenced in Section 9 of this Agreement. The Photographer shall further indemnify, defend and hold harmless the Company and its successors and assigns from and against any and all loss or damage resulting from any misrepresentation, or any non-fulfillment of any representation, responsibility, covenant or agreement on its part, as well as any and all acts, suits, proceedings, demands, assessments, penalties, judgments of or against the Company relating to or arising out of the activities of the Photographer or its Photographers and the Photographer shall pay reasonable attorneys’ fees, costs and expenses incident thereto.
9. Photographer Status. The parties shall be deemed Photographers for all purposes hereunder. Accordingly:
a. The Photographer will use its own equipment, tools and materials to perform its obligations hereunder.
b. The Client will not control how the Service is performed on a day-to-day basis and the Photographer will determine when, where and how the Service will be provided.
c. The Client will not provide training to the Photographer.
d. The Photographer will be solely responsible for all state and federal income taxes in connection with this Agreement.
e. This Agreement does not constitute an employment, partnership, joint venture or agency between the parties hereto, nor shall either of the parties hold itself out as such contrary to the terms hereof by advertising or otherwise nor shall either of the parties become bound or become liable because of any representation, action or omission of the other.
a. Survival. Sections 4 through 11 shall survive the expiration or termination of this Agreement.
b. Non-Solicitation. During the Service Period and for a period of [six (6) months] thereafter, the Photographer shall not, either alone or in association with others, (a) solicit, or permit any organization directly or indirectly controlled by the Photographer to solicit, any Photographer of the Client to leave the employment of the Client, or (b) solicit or permit any organization directly or indirectly controlled by the Photographer to solicit any person who is engaged by the Client.
c. Use of Subcontractors. The Photographer may use trusted contractors to complete components of the Photographer’s obligations hereunder, provided that the Photographer shall remain solely responsible for such contractors’ performance, that the Client shall have no obligation to such contractors and the use of such contractors shall not cause any increase in fees, costs or expenses that would otherwise be payable hereunder.
d. Entire Agreement. This Agreement (including the documents referred to herein) constitutes the entire agreement between the Client and the Photographer and supersedes any prior understandings, agreements or representations by the parties, whether written or oral, with respect to the subject matter hereof.
e. Assignment. Neither party may assign or transfer this Agreement in whole or in part, nor any of the rights hereunder, without prior written consent of the other party.
f. Notices. All notices required or permitted under this Agreement shall be in writing and shall be deemed effective upon personal delivery or upon deposit in the United States Post Office, by registered or certified mail, postage prepaid, addressed to the other party at the address shown above, or at such other address or addresses as either party shall designate to the other in accordance with this Section 13.
g. Amendments. No amendment of any provision of this Agreement shall be valid unless the same shall be in writing and signed by each party.
h. Severability. Any term or provision of this Agreement that is invalid or unenforceable in any situation in any jurisdiction shall not affect the validity or enforceability of the remaining terms and provisions hereof or the validity or enforceability of the offending term or provision in any other situation or in any other jurisdiction. If the final judgment of a court of competent jurisdiction declares that any term or provision hereof is invalid or unenforceable, the Photographer and the Client agree that the court making the determination of invalidity or unenforceability shall have the power to limit the term or provision, to delete specific words or phrases, or to replace any invalid or unenforceable term or provision with a term or provision that is valid and enforceable and that comes closest to expressing the intention of the invalid or unenforceable term or provision, and this Agreement shall be enforceable as so modified.
i. Force Majeure. Neither party will be liable for any failure or delay in its performance under this Agreement due to any cause beyond its reasonable control, including acts of war, acts of God, earthquake, flood, fire, embargo, riot, sabotage, or failure of third party power or telecommunications networks, provided that the delayed party: (a) gives the other party prompt notice of such cause and (b) uses its reasonable commercial efforts to promptly correct such failure or delay in performance.
j. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of (other than any principle of conflict or choice of laws that would cause the application of the laws of any other jurisdiction).
k. Arbitration. Any unresolved controversy or claim arising out of or relating to this Agreement, except as (i) otherwise provided in this Agreement, or (ii) any such controversies or claims arising out of either party’s intellectual property rights for which a provisional remedy or equitable relief is sought, shall be submitted to arbitration by one arbitrator mutually agreed upon by the parties, and if no agreement can be reached within thirty (30) days after names of potential arbitrators have been proposed by the American Arbitration Association (the “AAA”), then by one arbitrator having reasonable experience in corporate finance transactions of the type provided for in this Agreement and who is chosen by the AAA. The arbitration shall take place in , , in accordance with the AAA rules then in effect, and judgment upon any award rendered in such arbitration will be binding and may be entered in any court having jurisdiction thereof. The prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
l. Counterpart. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. This Agreement may be executed by facsimile, digital or electronic signature.
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