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Freelance editing is a service provided by independent professionals who specialize in reviewing, proofreading, and copy-editing written materials for clients. Freelance editors are often hired on a contractual basis to assist with various types of projects, such as preparing manuscripts for publication or creating marketing materials.
Freelance editing contracts provide the framework for the relationship between the freelance editor and client and clearly define the scope of services that will be rendered in exchange for payment. This ensures that both parties are on the same page regarding expectations so that everyone walks away happy at the end of the project.
Creating a freelance editing contract is an important step to ensure successful results when engaging freelance editors. The document should clearly outline the scope of services, which may include reviewing, proofreading, copy-editing, and preparing manuscripts for publication or creating marketing materials.
Additionally, the terms of payment should be specified in the agreement to avoid any misunderstandings between the client and freelancer. Moreover, it's important to include details such as deadlines, any additional fees that may be incurred during the project, and who will own the right to the intellectual property upon completion.
By having a clear understanding of these factors up front, both parties can avoid potential disputes regarding expectations or payment down the road.
The cost of editing services is highly variable and may depend on the scope of the project, the complexity of the material, and the experience of the freelance editor.
Most freelance editors charge an hourly rate for their services, although some may offer flat-fee rates depending on the specific needs of their clients. Generally speaking, rates can range from $25-$50 per hour for basic proofreading and copy-editing projects to as much as $100+ per hour for more complex tasks such as preparing manuscripts for publication.
Additionally, a freelance editing agreement should include details such as what services are covered by this fee, any additional charges associated with the project (such as rush fees or special formatting), and who will own intellectual property rights upon completion.
The use of a freelance editor contract is highly recommended for anyone who wants to protect themselves and the work they produce.
When you include the payment amount and terms in your freelance editor contract, you pave the way to getting paid properly for your project. When the project or milestone finishes, every party knows what to pay and when to pay it.
Scope creep is difficult for just about every freelance editor. When the size of the job changes without warning, finishing on time and getting paid properly become harder. A clearly defined project scope in a contract avoids any scope creep.
Using an editing contract template provides numerous benefits to both the freelancer and the client. It circumvents the need for costly legal counsel, streamlines the negotiation process, and ensures that all parties are aware of their obligations and expectations throughout the project.
A well-crafted editing contract template can provide a comprehensive outline of services to be provided by the editor, such as proofreading, copy-editing, preparing manuscripts for publication or creating marketing materials.
Additionally, it can define payment terms and specify who will own intellectual property rights after completion. With an effective editing contract in place, freelancers can rest assured that they will be duly compensated for their editing services and clients can rely on accurate representation of their projects.
Yes! You can sign up for a free Indy account and use our contract generator to create the correct contract for your needs in a few minutes.
This Freelance Editor Agreement (the "Agreement"), dated [the date both parties will have signed] is entered into by [Freelance Editor name], an individual residing in [address], (the "Freelance Editor"), and [client name], an individual residing in [address], (the "Client").
Whereas, the Freelance Editor and the Client desire to establish the terms and conditions under which the Freelance Editor will provide services to the Client, the parties agree as follows:
1. Scope of Work. The Freelance Editor agrees to perform such consulting, advisory and related services specified on Exhibit A to this Agreement ("Description of Services").
2. Term. This Agreement shall commence from the date this Agreement is signed by both parties and shall continue until the scope of work defined in the Description of Services is completed (such period, as it may be extended or sooner terminated in accordance with the provisions of Section 4, being referred to as the ("Service Period").
a. Service Cost. In consideration of the Service, the Client will pay the Freelance Editor of $ per hour (the "Service Cost").
b. Expenses. The Freelance Editor shall be responsible for all business expenses incurred by the Freelance Editor in connection with, or related to, the performance of the services.
c. Invoices. The Client shall pay to the Freelance Editor amounts shown on each statement or invoice described in Section 3(a) and 3(b) within () days after receipt thereof.
d. Benefits. The Freelance Editor shall not be entitled to any benefits, coverages or privileges, including, without limitation, health insurance, social security, unemployment, medical or pension payments, made available to Freelance Editors of the Client.
4. Termination. This Agreement may be terminated prior to the end of the Service Period in the following manner: (a) by either the Freelance Editor or the Client upon not less than () days prior written notice to the other party; (b) by the non-breaching party, upon twenty-four (24) hours prior written notice to the breaching party if one party has materially breached this Agreement; or (c) at any time upon the mutual written consent of the parties hereto. In the event of termination, the Freelance Editor shall be entitled to payments for services performed that have not been previously paid and, subject to the limitations in Section 3.2, for expenses paid or incurred prior to the effective date of termination that have not been previously paid. Such payment shall constitute full settlement of any and all claims of the Freelance Editor of every description against the Client. In the event that the Client’s payment to the Freelance Editor exceeds the amount of services performed and (subject to the limitations in Section 3.2) for expenses paid or incurred prior to the effective date of termination, then the Freelance Editor will immediately refund the excess amount to the Client. Such refund shall constitute full settlement of any and all claims of the Client of every description against the Freelance Editor.
5. Cooperation.The Freelance Editor shall use Freelance Editor's best efforts in the performance of Freelance Editor's obligations under this Agreement. The Client shall provide such access to its information and property as may be reasonably required in order to permit the Freelance Editor to perform Freelance Editor's obligations hereunder. The Freelance Editor shall cooperate with the Client’s personnel, shall not interfere with the conduct of the Client’s business and shall observe all rules, regulations and security requirements of the Client concerning the safety of persons and property.
6. Proprietary Information and Inventions.
a. Proprietary Information.
1. The Freelance Editor acknowledges that the Freelance Editor's relationship with the Client is one of high trust and confidence and that in the course of Freelance Editor's service to the Client, Freelance Editor will have access to and contact with Proprietary Information. The Freelance Editor will not disclose any Proprietary Information to any person or entity other than Freelance Editors of the Client or use the same for any purposes (other than in the performance of the services) without written approval by an officer of the Client, either during or after the Consultation Period, unless and until such Proprietary Information has become public knowledge without fault by the Freelance Editor.
2. For purposes of this Agreement, Proprietary Information shall mean, by way of illustration and not limitation, all information, whether or not in writing, whether or not patentable and whether or not copyrightable, of a private, secret or confidential nature, owned, possessed or used by the Client, concerning the Client’s business, business relationships or financial affairs, including, without limitation, any Invention, formula, vendor information, customer information, apparatus, equipment, trade secret, process, research, report, technical or research data, clinical data, know-how, computer program, software, software documentation, hardware design, technology, product, processes, methods, techniques, formulas, compounds, projects, developments, marketing or business plan, forecast, unpublished financial statement, budget, license, price, cost, customer, supplier or personnel information or Freelance Editor list that is communicated to, learned of, developed or otherwise acquired by the Freelance Editor in the course of Freelance Editor's service as a Freelance Editor to the Client.
3. The Freelance Editor’s obligations under this Section 6 shall not apply to any information that (i) is or becomes known to the general public under circumstances involving no breach by the Freelance Editor or others of the terms of this Section 6, (ii) is generally disclosed to third parties by the Client without restriction on such third parties, or (iii) is approved for release by written authorization of an officer of the Client.
4. The Freelance Editor agrees that all files, documents, letters, memoranda, reports, records, data sketches, drawings, models, laboratory notebooks, program listings, computer equipment or devices, computer programs or other written, photographic, or other tangible material containing Proprietary Information, whether created by the Freelance Editor or others, which shall come into Freelance Editor's custody or possession, shall be and are the exclusive property of the Client to be used by the Freelance Editor only in the performance of Freelance Editor's duties for the Client and shall not be copied or removed from the Client’s premises except in the pursuit of the business of the Client. All such materials or copies thereof and all tangible property of the Client in the custody or possession of the Freelance Editor shall be delivered to the Client, upon the earlier of (i) a request by the Client or (ii) the termination of this Agreement. After such delivery, the Freelance Editor shall not retain any such materials or copies thereof or any such tangible property.
5. The Freelance Editor agrees that Freelance Editor’s obligation not to disclose or to use information and materials of the types set forth in paragraphs (2) and (4) above, and Freelance Editor's obligation to return materials and tangible property set forth in paragraph (4) above extends to such types of information, materials and tangible property of customers of the Client or suppliers to the Client or other third parties who may have disclosed or entrusted the same to the Client or to the Freelance Editor.
6. The Freelance Editor acknowledges that the Client from time to time may have agreements with other persons or with the United States Government, or agencies thereof, that impose obligations or restrictions on the Client regarding inventions made during the course of work under such agreements or regarding the confidential nature of such work. The Freelance Editor agrees to be bound by all such obligations and restrictions that are known to the Freelance Editor and to take all action necessary to discharge the obligations of the Client under such agreements.
1. All inventions, ideas, creations, discoveries, computer programs, works of authorship, data, developments, technology, designs, innovations and improvements (whether or not patentable and whether or not copyrightable) which are made, conceived, reduced to practice, created, written, designed or developed by the Freelance Editor, solely or jointly with others or under Freelance Editor's direction and whether during normal business hours or otherwise, (i) during the Consultation Period if related to the business of the Client or (ii) after the Consultation Period if resulting or directly derived from Proprietary Information (as defined below) (collectively under clauses (i) and (ii), "Inventions"), shall be the sole property of the Client. The Freelance Editor hereby assigns to the Client all Inventions and any and all related patents, copyrights, trademarks, trade names, and other industrial and intellectual property rights and applications therefore, in the United States and elsewhere and appoints any officer of the Client as Freelance Editor's duly authorized attorney to execute, file, prosecute and protect the same before any government agency, court or authority. However, this paragraph shall not apply to Inventions which do not relate to the business or research and development conducted or planned to be conducted by the Client at the time such Invention is created, made, conceived or reduced to practice and which are made and conceived by the Freelance Editor not during normal working hours, not on the Client’s premises and not using the Client’s tools, devices, equipment or Proprietary Information. The Freelance Editor further acknowledges that each original work of authorship which is made by the Freelance Editor (solely or jointly with others) within the scope of the Agreement and which is protectable by copyright is a "work made for hire," as that term is defined in the United States Copyright Act.
2. Upon the request of the Client and at the Client’s expense, the Freelance Editor shall execute such further assignments, documents and other instruments as may be necessary or desirable to fully and completely assign all Inventions to the Client and to assist the Client in applying for, obtaining and enforcing patents or copyrights or other rights in the United States and in any foreign country with respect to any Invention. The Freelance Editor also hereby waives all claims to moral rights in any Inventions.
3. The Freelance Editor shall promptly disclose to the Client all Inventions and will maintain adequate and current written records (in the form of notes, sketches, drawings and as may be specified by the Client) to document the conception and/or first actual reduction to practice of any Invention. Such written records shall be available to and remain the sole property of the Client at all times.
4. Notwithstanding the foregoing in this Section 6(b), the ownership and use of the Inventions that are assigned to the Client in Section 6(b)(i) (the "Assigned Inventions") shall be limited as set forth in Exhibit B.
7. Limitation of Liability. Notwithstanding anything to the contrary contained elsewhere herein, neither party shall be liable to the other for any consequential, special, incidental, indirect or punitive damages of any kind or character, including, but not limited to, loss of use, loss of profit, loss of anticipated profit, loss of bargain, loss of revenue or loss of product or production, however arising under this contract or as a result of, relating to or in connection with the service and the parties’ performance of the obligations hereunder, and no such claim shall be made by any party against the other regardless of whether such claim is based or claimed to be based on negligence (including sole, joint, active, passive, or concurrent negligence, but excluding gross negligence), fault, breach of warranty, breach of agreement, breach of contract, statute, strict liability or any other theory of liability.
8. Indemnification. The Freelance Editor shall be solely liable for, and shall indemnify, defend and hold harmless the Company and its successors and assigns from any claims, suits, judgments or causes of action initiated by any third party against the Company where such actions result from or arise out of the services performed by the Freelance Editor or its Freelance Editors under this Agreement. The Freelance Editor shall further be solely liable for, and shall indemnify, defend and hold harmless the Company and its successors and assigns from and against any claim or liability of any kind (including penalties, fees or charges) resulting from the Freelance Editor’s or its Freelance Editors’ failure to pay the taxes, penalties, and payments referenced in Section 9 of this Agreement. The Freelance Editor shall further indemnify, defend and hold harmless the Company and its successors and assigns from and against any and all loss or damage resulting from any misrepresentation, or any non-fulfillment of any representation, responsibility, covenant or agreement on its part, as well as any and all acts, suits, proceedings, demands, assessments, penalties, judgments of or against the Company relating to or arising out of the activities of the Freelance Editor or its Freelance Editors and the Freelance Editor shall pay reasonable attorneys’ fees, costs and expenses incident thereto.
9. Independent Contractor Status. The parties shall be deemed independent contractors for all purposes hereunder. Accordingly:
a. The Freelance Editor will use its own equipment, tools and materials to perform its obligations hereunder.
b. The Client will not control how the Service is performed on a day-to-day basis and the Freelance Editor will determine when, where and how the Service will be provided.
c. The Client will not provide training to the Freelance Editor.
d. The Freelance Editor will be solely responsible for all state and federal income taxes in connection with this Agreement.
e. This Agreement does not constitute an employment, partnership, joint venture or agency between the parties hereto, nor shall either of the parties hold itself out as such contrary to the terms hereof by advertising or otherwise nor shall either of the parties become bound or become liable because of any representation, action or omission of the other.
a. Survival. Sections 4 through 11 shall survive the expiration or termination of this Agreement.
b. Non-Solicitation. During the Service Period and for a period of [six (6) months] thereafter, the Freelance Editor shall not, either alone or in association with others, (a) solicit, or permit any organization directly or indirectly controlled by the Freelance Editor to solicit, any Freelance Editor of the Client to leave the employment of the Client, or (b) solicit or permit any organization directly or indirectly controlled by the Freelance Editor to solicit any person who is engaged by the Client.
c. Use of Subcontractors. The Freelance Editor may use trusted contractors to complete components of the Freelance Editor’s obligations hereunder, provided that the Freelance Editor shall remain solely responsible for such contractors’ performance, that the Client shall have no obligation to such contractors and the use of such contractors shall not cause any increase in fees, costs or expenses that would otherwise be payable hereunder.
d. Entire Agreement. This Agreement (including the documents referred to herein) constitutes the entire agreement between the Client and the Freelance Editor and supersedes any prior understandings, agreements or representations by the parties, whether written or oral, with respect to the subject matter hereof.
e. Assignment. Neither party may assign or transfer this Agreement in whole or in part, nor any of the rights hereunder, without prior written consent of the other party.
f. Notices. All notices required or permitted under this Agreement shall be in writing and shall be deemed effective upon personal delivery or upon deposit in the United States Post Office, by registered or certified mail, postage prepaid, addressed to the other party at the address shown above, or at such other address or addresses as either party shall designate to the other in accordance with this Section 13.
g. Amendments. No amendment of any provision of this Agreement shall be valid unless the same shall be in writing and signed by each party.
h. Severability. Any term or provision of this Agreement that is invalid or unenforceable in any situation in any jurisdiction shall not affect the validity or enforceability of the remaining terms and provisions hereof or the validity or enforceability of the offending term or provision in any other situation or in any other jurisdiction. If the final judgment of a court of competent jurisdiction declares that any term or provision hereof is invalid or unenforceable, the Freelance Editor and the Client agree that the court making the determination of invalidity or unenforceability shall have the power to limit the term or provision, to delete specific words or phrases, or to replace any invalid or unenforceable term or provision with a term or provision that is valid and enforceable and that comes closest to expressing the intention of the invalid or unenforceable term or provision, and this Agreement shall be enforceable as so modified.
i. Force Majeure. Neither party will be liable for any failure or delay in its performance under this Agreement due to any cause beyond its reasonable control, including acts of war, acts of God, earthquake, flood, fire, embargo, riot, sabotage, or failure of third party power or telecommunications networks, provided that the delayed party: (a) gives the other party prompt notice of such cause and (b) uses its reasonable commercial efforts to promptly correct such failure or delay in performance.
j. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of (other than any principle of conflict or choice of laws that would cause the application of the laws of any other jurisdiction).
k. Arbitration. Any unresolved controversy or claim arising out of or relating to this Agreement, except as (i) otherwise provided in this Agreement, or (ii) any such controversies or claims arising out of either party’s intellectual property rights for which a provisional remedy or equitable relief is sought, shall be submitted to arbitration by one arbitrator mutually agreed upon by the parties, and if no agreement can be reached within thirty (30) days after names of potential arbitrators have been proposed by the American Arbitration Association (the “AAA”), then by one arbitrator having reasonable experience in corporate finance transactions of the type provided for in this Agreement and who is chosen by the AAA. The arbitration shall take place in , , in accordance with the AAA rules then in effect, and judgment upon any award rendered in such arbitration will be binding and may be entered in any court having jurisdiction thereof. The prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
l. Counterpart. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. This Agreement may be executed by facsimile, digital or electronic signature.
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