Email Marketing Campaign Invoice Template

Mail icon
Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
My name
My company
My address
Client's name
Client's company
Client's address
Oct 13, 2021
Promotion new products
Oct 06, 2021
Product release
Oct 06, 2021
Informational emails
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Email Marketing Campaign Invoice Template FAQ

What is an email marketing campaign invoice used for? 

There are several benefits to using an email marketing invoice to bill vendors or clients for your services for freelancers in the worlds of digital and email marketing. 

As a marketing professional, you expect to be paid for each hour you work as a freelancer, as you strive to provide your clients with the best products and services possible. As a result, a precise email marketing invoice will help you visualize and communicate every aspect of your job to clients through a formal invoice that meticulously tracks all billable hours associated with your transaction. 

An email marketing invoice is the first step in ensuring you get paid for each and every service you provide as part of a client's email marketing campaign. Freelancers will be unable to charge clients appropriately based on costs that best represent the quality of and time associated with the work you produce or perform if they do not have an effective and accurate email marketing invoice. 

Because a well-designed email marketing invoice helps to build and maintain your company's credibility, it's critical to understand how this tool can help you streamline your payment process. If you operate a services-based business strategy or model, as many marketing professionals do, an email marketing invoice may be the ideal payment processing solution for your freelance business. 

An email marketing invoice informs your client of the total cost of the campaign and freelancing project as a whole, including important details like the number of hours spent on each billable activity and the subtotals for each of the billable activities listed in the document. 

A standard email marketing invoice should include a number of components that are common to all standard products or services-based invoices (for hourly invoices, the time associated with each billable task should also be included). Email marketing freelancers should include all products (if applicable) or services supplied; product or service rates; thorough and accurate descriptions of the products or services; and all pertinent payment information, such as accepted payment options, deadlines, and associated fees.

Freelancers will be able to better convey the time and resources associated with their products and services by using a clear, effective, and accurate email marketing invoice, and they will be able to provide their clients with additional information to support their prices or rates. 

When clients interact with user-friendly services and tools, especially when it comes to completing payments for items or services rendered, payments are completed more quickly and the risk of late or missed payments is significantly reduced. Remember that a customer's user experience is everything, which is why email marketing invoices should be as clear and complete as possible before being submitted for payment to the client. 

We at Indy appreciate the hard work that freelancers put in to provide high-quality products and services to their clients—regardless of the model of your freelancing business, the time and resources you invest in it deserve prompt, on-time payment. As a result, your email marketing invoices should accurately and effectively demonstrate that hard work while providing your clients with a positive user experience throughout the payment process.

How to bill for an email marketing campaign?

Your email marketing invoice may take on a slightly different shape depending on the structure of your freelancing business and whether your company provides products or services (or a combination of both). 

Your invoicing process should be relatively simple if your freelancing business is currently based on a product-based business model. This model may apply to you as an email marketer if you provide products like written email copy, for example. Simply choose a document development platform that works for you, such as a word processor like Google Docs or Microsoft Word, or spreadsheet software like Google Sheets or Microsoft Excel, to create your email marketing invoice. Following that, you should include all pertinent information about your transaction. Before you start billing clients, you can customize your email marketing invoice with the customization tools provided by each of these platforms. 

However, if your business is based on services, the process of gathering payment information to inform your email marketing invoices will be slightly different. By choosing to work with professional invoicing software by Indy, however, freelancers can utilize powerful function-specific invoicing tools to streamline the payment process—both internally and for clients. Freelancers can send their email marketing invoices directly to clients for payment using Indy software.

Remember to consider important elements regarding the effort required to provide your products or perform services as you work to establish your hourly rate for your email marketing invoice. Take into account factors such as the amount of time and resources spent on your business operations to achieve this. 

To bill for hourly work, first determine an hourly pay rate per task for your services, and then write detailed and accurate service descriptions. Freelancers can track their hours directly in the platform with Indy invoicing software, ensuring accurate billing hours are communicated to the client for the duration of the project. 

After that, double-check that all other relevant transaction details, such as contact information and payment terms, are included on the document.

How to create an invoice for an email marketing campaign?

As a freelancer, you've identified a skill that allows you to work for yourself—it's a huge amount of responsibility, and even the most seasoned freelancers can find the payment process overwhelming. The pressures are amplified when you're in charge of designing, implementing, and managing an entire email marketing campaign. 

An accurate and clear email marketing invoice is absolutely essential to continuing with your self-employment professional style of operation when it comes to maintaining the best possible invoicing and payment processes for clients. And, as the boss of your freelance business, you simply don't have the time to focus on the finer points of business management, such as perfecting your invoicing documents.

With professional invoicing software by Indy, however, email marketing invoices are easy to generate. Indy gives freelancers access to powerful tools like payment integration, invoice creation, and hour tracking to help them streamline the invoicing process.

As you begin to create your email marketing invoice for your freelancing business, it's critical to understand which details to include on the final document—without them, you risk late or missed payments as a result of a poorly designed invoicing workflow and a failure to provide clients with a convenient payment process. 

The following are the essential components of any invoice used by freelancers or self-employed email marketing professionals:

  • Business and contact information, including the name of your freelancing operation, your phone number, mailing address, and email address
  • Client information, including the names and contact information
  • Brand elements, including your logo and components such as your company color palette and font families
  • Unique invoice elements, such as invoice ID numbers, invoice dates, and payment due dates
  • An itemized list of products or services
  • Thorough descriptions of the supplied products or rendered services
  • Payment totals and subtotals, if applicable
  • Payment options and terms, including associated fees and deadlines

You can improve your overall payment process and customer experience for your clients in the future by including these elements in your email marketing invoice.

How much to bill for an email marketing campaign?

Putting a value on the work you do as a self-employed email marketing professional can be difficult if you're a new freelancer who hasn't yet established an hourly rate. It is, however, an important part of any self-employed invoice—and absolutely necessary for getting paid for your email marketing campaign services. 

There are a number of important factors to consider when determining your hourly rate for your digital marketing business, all of which are intertwined with your freelance business operations plan, payment process, and the type of work you do with email marketing campaigns. Consider the following factors when determining how much your time and services are worth billing for:

  • your competition within the job market
  • your bottom-line, or the figure you get after calculating how many resources (both time and money) you spend when fulfilling a project with a client before you make a profit
  • your credibility as a freelancer and digital marketing professional, especially regarding email marketing as a concentration

When it comes to your job market competition, you should think about how much your competitors charge for similar products or services. Make adjustments based on your unique business model and offerings to avoid overcharging or undercharging your clients. To position yourself as economically and professionally competitive in the market, price yourself according to the market. 

It's critical to keep your bottom line and return-on-investment in mind as you work to determine your hourly rate. Calculate both the time and the money you spend to complete a project with a client to arrive at this figure. The amount of money you spend on materials, programs, or software should be factored into these figures. 

From there, you can establish a base figure for calculating your hourly rate, ensuring that you profit from each transaction. 

You can also set your hourly rate by aiming for a specific annual salary. Determine a target salary that is realistic for your freelancing business's capabilities. Instead of overcharging your clients, use this method to calculate an hourly rate that reflects the competition in your industry market, and then adjust based on your freelancing business's resources. Set an hourly rate that reflects your target annual salary after calculating an estimate for your total annual expenses. 

Your profit margins may not be what you expected at the end of this exercise, but these calculations will give you valuable information for setting your initial rates and, eventually, reevaluating your payment workflows as your freelancing business grows. 

Billable hours for a typical 9-to-5 job are consistent across the board: eight hours per day, 52 weeks per year. As a self-employed email marketing freelancer, you have more scheduling flexibility and, as a result, more flexibility in the payment process. To come up with an hourly rate that truly represents the value of the work you provide clients, try to capture an accurate representation of the amount of time dedicated to each of your provided services.

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