Event Filming Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Sep 28, 2021
Wedding recording
Oct 06, 2021
Birthday recording
Oct 06, 2021
Training videos
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Event Filming Invoice Template FAQ

What is an event filming invoice used for? 

For freelancers in the fields of videography and event filming, using an event filming invoice to bill vendors or clients for your services has several advantages. 

You expect to be paid for each hour you work as a freelance videographer and/or event filmer, as you strive to provide your clients with the best products and services possible. As a result, a detailed event filming invoice will assist you in visualizing and communicating every aspect of your job to clients via a formal invoice that meticulously tracks all billable hours associated with your transaction. 

An event filming invoice is the first step toward getting paid for all of the services you provide while filming your client's event. If you don't have an effective and accurate event filming invoice, you won't be able to charge clients appropriately based on costs that best represent the quality of and time associated with the work you produce or perform. 

Because a well-designed event filming invoice aids in the development and maintenance of your company's credibility, it's critical to comprehend how this tool can help you streamline your payment process. An event filming invoice may be the ideal payment processing solution for your freelance business if you operate a services-based business strategy or model, as many event film professionals do. 

An event filming invoice informs your client of the total cost of the entire filming freelancing project, including important details such as the number of hours spent on each billable activity and the subtotals for each of the billable activities listed in the document. 

A standard event filming invoice should include several elements that are common to all standard product or service-based invoices (for hourly invoices, the time associated with each billable task should also be included). Event filming freelancers should include all products (if applicable – such as final video files, for example) or services supplied; product or service rates; thorough and accurate descriptions of the products or services; and all pertinent payment information, such as accepted payment options, deadlines, and associated fees.

By using a clear, effective, and accurate event filming invoice, freelancers will be able to better convey the time and resources associated with their products and services, and they will be able to provide their clients with additional information to support their prices or rates. 

Payments are completed more quickly and the risk of late or missed payments is significantly reduced when clients interact with user-friendly services and tools, especially when it comes to completing payments for items or—in the case of translation professionals—services rendered. Remember that the user experience of a customer is everything, which is why event filming invoices should be as clear and complete as possible before being sent to the client for payment. 

We at Indy value the effort freelancers put in to provide high-quality products and services to their clients—regardless of your freelancing business model, the time and resources you invest in it deserve prompt, on-time payment. As a result, your event filming invoices should accurately and effectively demonstrate that effort while also providing a positive user experience throughout the payment process for your clients.

How to bill for event filming?

Depending on the structure of your freelancing business and whether you provide products or services, your event filming invoice may take on a slightly different shape (or a combination of both). 

If your freelancing business is currently based on a product-based business model, your invoicing process should be relatively simple. If you provide products like final video files or custom effects, for example, this model may apply to you as an event videographer. To create your event filming invoice, simply use a document development platform that works for you, such as a word processor like Google Docs or Microsoft Word, or spreadsheet software like Google Sheets or Microsoft Excel. Following that, you should include all relevant transaction information. You can customize your event filming invoice before you start billing clients using the customization tools provided by each of these platforms. 

If your company is based on services, however, the process of collecting payment information to inform your event filming invoices will be a little different. By choosing to work with professional invoicing software by Indy, however, freelancers can utilize powerful function-specific invoicing tools to streamline the payment process—both internally and for clients. Using Indy software, freelancers can send their event filming invoices directly to clients for payment.

As you work to determine your hourly rate for your event filming invoice, keep in mind important factors such as the effort required to provide your products or perform services. To achieve this, consider factors such as the amount of time and resources spent on your company's operations. 

Determine an hourly pay rate per task for your services before writing detailed and accurate service descriptions to bill for hourly work. With Indy invoicing software, freelancers can track their hours directly in the platform, ensuring that accurate billing hours are communicated to the client for the duration of the project. 

After that, double-check that the document contains all other relevant transaction details, such as contact information and payment terms.

How to create an invoice for event filming?

You've identified a skill that allows you to work for yourself as a freelancer—it's a huge amount of responsibility, and even the most experienced freelancers can find the payment process daunting. When you're in charge of designing, implementing, and managing an entire event filming, the pressures are amplified. 

When it comes to maintaining the best possible invoicing and payment processes for clients, an accurate and clear event filming invoice is absolutely essential to continuing with your self-employment professional style of operation. You simply don't have time to focus on the finer points of business management, such as perfecting your invoicing documents, as the owner of a freelance business.

With professional invoicing software by Indy, however, event filming invoices are easy to generate. To help freelancers streamline the invoicing process, Indy provides powerful tools such as payment integration, invoice creation, and hour tracking.

As you begin to create your freelance event filming invoice, it's critical to know which details to include on the final document—without them, you risk late or missed payments due to a poorly designed invoicing workflow and a failure to provide clients with a convenient payment process. 

The essential components of any invoice used by freelancers or self-employed event filming professionals are as follows:

  • Business and contact information, including the name of your freelancing operation, your phone number, mailing address, and email address
  • Client information, including the names and contact information
  • Brand elements, including your logo and components such as your company color palette and font families
  • Unique invoice elements, such as invoice ID numbers, invoice dates, and payment due dates
  • An itemized list of products or services
  • Thorough descriptions of the supplied products or rendered services
  • Payment totals and subtotals, if applicable
  • Payment options and terms, including associated fees and deadlines

By including these elements in your event filming invoice, you can improve your overall payment process and customer experience for your clients in the future.

How much to bill for event filming?

Putting a value on the work you do as a self-employed event videography professional can be difficult if you're a new freelancer who hasn't yet established an hourly rate. It is, however, an important part of any self-employed invoice—and absolutely necessary for getting paid for your event filming services. 

There are a number of important factors to consider when determining your hourly rate for your event filming business, all of which are intertwined with your freelance business operations plan, payment process, and the type of work you do with event filmings. Consider the following factors when determining how much your time and services are worth billing for:

  • your competition within the job market
  • your bottom-line, or the figure you get after calculating how many resources (both time and money) you spend when fulfilling a project with a client before you make a profit
  • your credibility as a freelancer and event videography professional

Consider how much your competitors charge for similar products or services when it comes to your job market competition. To avoid overcharging or undercharging your clients, make adjustments based on your unique business model and offerings. Price yourself according to the market to position yourself as economically and professionally competitive. 

As you work to determine your hourly rate, keep your bottom line and return-on-investment in mind. To arrive at this figure, add together the time and money you spent on a project with a client. These figures should include the amount of money you spend on materials, programs, or software. 

From there, you can calculate your hourly rate based on a base figure, ensuring that you profit from each transaction. 

You can also set your hourly rate by setting an annual salary goal. Determine a target salary that is appropriate for the capabilities of your freelancing business. Rather than overcharging your clients, use this method to calculate an hourly rate that reflects the competition in your industry market, then adjust based on the resources available to your freelancing business. After calculating an estimate for your total annual expenses, set an hourly rate that reflects your target annual salary. 

These calculations will provide you with valuable information for setting your initial rates and, eventually, reevaluating your payment workflows as your freelancing business grows. 

A typical 9-to-5 job's billable hours are consistent across the board: eight hours per day, 52 weeks per year. You have more scheduling flexibility and, as a result, more payment flexibility as a self-employed event filming freelancer. Try to capture an accurate representation of the amount of time dedicated to each of your provided services to come up with an hourly rate that truly represents the value of the work you provide clients.

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