Fashion Designer Invoice Template

Mail icon
Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Oct 04, 2021
Sketch design of clothes
Oct 13, 2021
Original clothes creation
Oct 06, 2021
Patterns selection
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
Ready to get started? Sign up now and get paid fast with invoices that make it easier for clients to pay you.
Sign-up for free

How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Fashion Design Invoice Template FAQ

What is fashion design?

Fashion design is the process of designing and constructing clothing and accessories for everyday to high-end wear. For decades, fashion design has been a lucrative global industry. The United States, France, Germany, Italy, and Japan are among the countries that have garnered international reputations for their fashions.

In modern times, there are three commonly recognized categories of fashion design:

  • Haute couture: This fashion design category refers to the world of high fashion where clothes are custom-designed to fit one individual. Haute couture clothing is hand-constructed, sewn by experts who pay close attention to detail, and created from expensive fabrics.
  • Ready-to-wear: Fashions categorized as ready-to-wear are not custom-fit for one person; however, they are still well designed and constructed and often quite expensive. To ensure their exclusivity, ready-to-wear fashions are produced in smaller quantities and presented during Fashion Week by specific fashion houses. Ready-to-wear items are also presented during the bridal, resort, swim, spring/summer, and fall/winter seasons.
  • Mass-market: Fashions categorized as mass market are available to the general public in retail stores. Mass-market fashions often follow trends set by ready-to-wear fashions and are then mass-produced seasonally using cheaper fabrics and less complex production techniques. This makes the designs more affordable for the everyday shopper.

Fashion designers work within the fashion industry and are responsible for designing and creating haute couture, ready-to-wear, and mass-market apparel, accessories, footwear, and costumes. While top fashion designers like Vivienne Westwood, Tom Ford, Giorgio Armani, and Vera Wang have made their marks on the fashion world over the years, Charles Frederick Worth is credited with being the first to tell his customers what they should wear in a time when customers typically dictated to seamsters how they wanted their clothing designed. He eventually established the House of Worth, marking the first time a designer of a house created his own clothing.

Fashion designers have a list of responsibilities that include keeping up with and anticipating trends that appeal to consumers, determining the best theme for a fashion collection, choosing fabrics and colors for garments and accessories, creating designs, and overseeing the final production. Designers are usually very skilled artistically and can draw sketches by hand or create designs using programs for computer-aided design (CAD). They might work alone or with a team of designers and take part in every aspect of the design process from prototyping to marketing. It’s also common for designers to take part in trade shows where they can gain access to fabric samples and showcase their ideas.

While working in fashion design does not require a specific level of education, many designers earn a bachelor’s degree in fashion merchandising or fashion design. Courses in these types of degree programs teach students about fabrics, textiles, and how to use CAD technology. Programs can also prepare students to pursue jobs in fashion design by helping them develop quality portfolios. Before graduating from their programs, fashion design students often secure internships with fashion houses. This can help them gain experience in the field as well as valuable connections.

How to bill for fashion design work?

It’s common for fashion designers to work full-time for design houses or apparel, footwear, or accessory brands that create and distribute their own products. In this scenario, designers might receive their pay similarly to most other salaried employees. But some companies opt to forgo full-time designers and instead contract freelancers for short-term projects. Since these designers don’t have an employer offering a straightforward salary, they might feel a bit uncertain about how to bill for their services.

The most common billing formats for freelance fashion designers are the following:

  • Hourly: The hourly billing format is common for designers who are newer to the industry and aren’t sure how quickly they can complete projects. Billing hourly guarantees a reasonable income while learning how to become more efficient. For instance, if you are creating flat sketches for a client and can create one per hour, earning an hourly rate of $25 per hour would ensure you are paid for your time, even if you take longer than others.
  • Per project: If you are more efficient as a fashion designer, the per-project model might work best. Using the same example, if you are able to complete two flat sketches in an hour, billing hourly might short-change your efforts. Someone could do half of the work as you and earn the same pay. However, if you bill $25 per sketch and can complete two sketches in an hour, you could earn $50 per hour, doubling your pay.

One consideration to make when determining how to bill your clients is the type of project you’re working on. For instance, a tech pack will likely carry more value than a flat sketch. You’ll also want to think about how much value you think your project will provide your client and how long you believe your project will take. Finally, think about how much money you want to earn. All of these considerations can help you select a rate that honors the work and effort it takes to complete a quality project.

How to create an invoice for fashion design work?

When invoicing for your fashion design work, you want your client to feel confident that they’ve been billed properly. They should also know how to pay you and how to contact you with questions or concerns.

If you’re not sure how to get started, use this fashion design invoice checklist to get on the right track:

  • Add thorough contact information: Your invoice should include your full name and contact details that include your business address and email address or telephone number.
  • Include client contact details: Similarly, your invoice should include contact information for your client, including their full name or business name, address, and email or phone number.
  • Assign unique invoice numbers: You will need to assign each invoice a unique invoice number (ex. “0001,” “0002,” etc.). This ensures that you and your client can keep track of and easily locate invoices for business and tax purposes.
  • Describe each project: It’s important to include a description of your project, whether it is to complete one tech pack or 20 sketches over a one-week period. Be sure to offer as much description as possible so your client is clear about the reason they’ve been billed.
  • List tasks completed by date: Whether you have completed one task or several within your project, you want to list each one individually as well as each date of submission. For instance, if you complete 5 flat sketches in one day, and two the next day, list the dates chronologically as well as the individual sketches submitted for each.
  • Provide comprehensive payment details: You’ll want to break down pay for each task completed with your billing format (ex. 3 flat sketches @ $30 per sketch = $90). Then add all of your days of work to calculate the total payment due. Also, include the methods of payment you’ll accept (check, cash, electronic, etc.) as well as your payment due date.

You can always create your own invoice from scratch, but if you need help, consider using Indy’s invoice generator to make an invoice that has the professional look you desire. Adding clients, tracking time, and managing your invoices online has never been easier! If you’d like an invoice template, consider using Indy’s downloadable invoice templates. Choose your favorite and easily customize it before sending it to your client.

How much to bill for fashion design work ?

Pay for fashion design work can vary greatly, depending on your industry of preference and your level of experience. It is estimated that fashion designers earn a median annual wage of more than $75,000. Designers who work in the motion picture industry might earn upwards of $80,000 annually, while designers who work for wholesalers might earn about $71,000 per year. Fashion designers working in apparel manufacturing earn an estimated $75,000 per year.

Designers who bill by the hour are said to earn an average of $35 to $40 per hour. But what about designers who bill by the project? Let’s say you’re looking to bill a client for collection development, which includes but is not limited to researching the client’s style, trends in fabric, clothing comps, color trends, price points, and competition. On average, collection development for 10 styles might cost a minimum of $400 and upwards of $1,000.

You might have a client who wants you to create a 10-piece collection of idea sketches. These types of sketches can include fabric swatches and a development report among other items. If you’re billing by the project, you might charge any amount from $400 to more than $7,500 per collection.

If you have been trained to work with CAD technology and are skilled at transforming pencil sketches into CAD flats that include a front and back view, your price for 10 pieces might range from $400 to $800. Some freelance fashion designers work with overseas clients. In this case, you will need to produce tech flats, which include the CAD flat, trims, fabrics to use, sewing instructions, measurements, and color-ways. Since tech packs require greater effort, they are often billed from $100 to $500 for one style or between $1,000 and $5,000 for 10 styles.

Let’s say your client has hired a sewer but doesn’t have time to manage the process of sewing a sample, which could take several days. You might elect to take on this responsibility, for a fee, of course. Managing the sample sewing stage can require delivering linings, fabrics, trims, labels, and other important items to the sewer. You might even take responsibility for finding an experienced sewer to create the samples. The rate for taking on this responsibility might run from $100 to $500 depending on how extensive a role you claim.

The amount you bill for your fashion design work will likely differ from project to project. It will also reflect your level and years of experience, educational and technical background, portfolio, and ability to produce quality references. But whether you decide to charge by the hour or per project, you want to make sure that you value your time and effort. If you charge by the hour, consider adding a monetary cushion for yourself. This way, if you finish your projects sooner than expected, you won’t be paid less than your desired rate. And if you are paid per project, consider adding a monetary cushion in case it takes you longer than originally estimated for completion.

Indy University

Explore our blog for more info on closing deals.