Freelance Interpreter Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Sep 28, 2021
Simultaneous translation
Oct 06, 2021
Consecutive translation
Oct 06, 2021
Interpretation preparation
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Freelance Interpreter Invoice Template FAQ

Who is a freelance interpreter?

A freelance interpreter is a self-employed person working for several clients simultaneously to convert written text words from one language to another. 

Interpretation also involves providing verbal translations in live situations, such as conferences, meetings, or performances. Interpreters are tasked to ensuring that the source material stays as similar in meaning to the target material as possible while paying attention to the language flow and grammatical correctness.

A freelance interpreter is responsible for all aspects of their business - they handle the marketing, accounting, negotiating contracts, maintaining good relationships with clients, and more themselves.

There are various techniques of interpretation:

  • Consecutive Interpretation: This is a verbatim kind of interpretation. The interpreter interprets at the break after the speaker of the original speech. In most cases, the original speaker sits next to the interpreter.
  • Simultaneous interpretation: this involves using audio equipment to interpret language immediately.
  • Whispering: This method is used when two or three people are involved. All the interpreter has to do is whisper the interpretation to these people as the speaker speaks.

To partner with a language service provider as an independent contractor, interpreters must demonstrate both their language proficiency and ability to interpret messages accurately, effectively, and impartially. Interpreters follow a strict code of conduct and standards of practice and are governed by several professional associations.

Freelance interpreters must be good in several languages, as a minimum of two including their mother tongue. Commonly, clients work with people who have degrees in linguistics, languages, or any other related field. Working experience is most often required - as this will propel the inflow of tasks. It is always recommended to get certified as an interpreter as this can add to your credibility. 

Freelance interpreters tend to search for jobs through online platforms, personal networks, or network agencies. Experience in other positions can help you become a freelance interpreter. Many of them also have previous career experience in roles such as teaching roles.

Freelance interpretation benefits you from working from home, with various enjoyable, challenging work you get to do every day. Interpreters are needed in many industries like acting, writing, music, web design, graphic design, etc. Freelancing in the United States is a big business; estimates pointed out recently that around 35% of the workforce is self-employed (approximately 55 million), earning about $1 trillion from freelance work per year.

There are several certifications that an interpreter may undertake in the United States. A wise interpreter would have a certification based on the area of expertise he is knowledgeable about.

Many countries offer a single government-licensed exam for interpretation and issue one certification and license for translation and interpretation at various levels and areas of translation and interpretation. For an aspiring freelance interpreter, learning about your country's regulations and licensing is very important. This gives you firsthand knowledge about what is expected of you as a freelance interpreter and translator in your country of residence.

How to bill for freelance interpretation?

For any business to succeed, you have to get paid. It implies that you need to learn how to bill as a freelance interpreter. The work of a translator can be pretty hard; finding the right word and phrase to lay a message in another language is not much of a simple task. For many busy freelancers translators, getting an invoice done professionally could be detailed, as you have a lot of undone projects, clients, and deadlines to juggle between. 

Some freelancers charge a specific price for the entire interpretation job, as agreed with the client. Others charge an hourly fee, while some charge per word according to the words in either the original text or the target language.

Billing for freelance interpretation is according to a freelance interpreter's choice. Freelancers use a freelance interpreter invoice to request payment from a company or individual for interpreting an oral language. When a freelancer receives an assignment, he has to have his invoice in hand, as this is paramount. Most companies will not even think of paying a freelancer who doesn't have an invoice. An invoice can be created using an invoice generator. An invoice generator helps create professional invoices that allow one to get paid quickly.

An invoice template is also vital for billing clients as a freelancer. An invoice template allows you to have a portfolio, and it's also an easy way to record your work and present to future clients' assessment of your bills. An invoice template is also an easy way to prepare and send invoices to clients. 

How to create an invoice for freelance interpretation?

As a freelancer, creating an invoice is highly important to your career. A professional invoice gives one goodwill with the client, and this helps to boost payment. Many freelancers have created their invoices using an invoice generator. An invoice should include every detail your clients need to pay you. You should also include your account procedure to make getting your payment details easy for your clients. There are examples of things that an invoice should consist of: 

1. Name and address of interpretation business

This information should match with official details as registered business authorities.

2. Name and address of the clients

Check with the customer which name and address they would want to be used in the invoice.

3. Date of issuance

You should also include the date that you created the invoice in the system for accuracy.

4. Invoice number

This number is done in chronological order for those using an online invoicing system, displayed clearly on the document.

5. Item list and cost

This illustrates the interpretation services provided. Clearly describe each of the items so that the customer understands what he is billed for.

6. Subtotal

This information is the calculated subtotal of all translational services cost provided.

7. Discount and taxes

State discounts such as advance payment or special offers and applicable taxes below the subtotal.

8. Total amount due

It's an essential part of the invoice to most clients. It is the final amount owed by the customer after all adjustments are made, and it's displayed at the bottom of the item list.

9. Payment terms and conditions

Here, you can include other vital information you think the customer should know, like acceptable payment methods, late payment policy, and more upon completion. It also includes:

  • A "thank you" note
  • Your bank details
  • Account holder
  • Bank name
  • Account number
  • Sort code
  • IBAN / Swift numbers if your client is based abroad.

How to charge for freelance interpretation 

Let's use the illustration of two designers with a good work portfolio, the same excellence in delivery, making roughly $300 per month.

But there is a vast difference between these two. The first works 60-70hours a week while the other works 20-27 hours in the same week. Yet, despite the big difference in working hours, they both have equal pay. The first works on tons and tons of clients' projects while the other deals with a few.

Now, the difference is the pricing. Most freelancers work up for so many hours attending to tons of clients and charging very little compared to the excellency of the project delivered.

It is not just about the money but about the quality of life. The second designer works fewer hours, gets the same pay, and could use the rest of the hours to do many other things that might interest him and enjoy life.

Most freelancers charge an hourly rate for a job. When given a project, they estimate the hours it will take them to finish it and then set the price. The charge could be $15 per hour, depending on how a freelancer chooses to charge. The hourly rate model of charging seems to be less beneficial to most freelancers as the charge at the end of the project tends not to be equal to its worth. You, therefore, have to charge in a way that will be beneficial to both the client and you. You wouldn't want to fix a price that would scare your prospects or clients away.

We have freelancers who charge per project. They give a fixed price of the amount they would love to be paid upon completion of the project. This method of charging works very well for them, and it's even more beneficial. You can always finish up a project and smile at the fact that your price charge was worth it and not the other way round.

Before you begin the journey of freelancing, you must figure out how you want to be paid - either hourly charge or fix a specific price for each project that comes your way. However, it is expedient to have a fixed price because the hourly rate pricing method may not be as profitable in many cases.

One of the things a freelancer has to bear in mind while charging is that customers will always want to negotiate. When you give a client your price for a project, you should also provide a chance for negotiation. A freelancer should never say no to lowering costs a little bit.. So, you should add $10 or $15 to your fixed costs to make the negotiation easier for you.

It is best to always stick to initiating price and never lower your cost because a client is backing out of a deal. There is a chance that you will land a more enormous, better opportunity.

Some clients will make you do extra work than agreed. They agree to your price initially and later ask you to do extra work for them for free. It's best to discuss charges for additional work and revision before going ahead with a client's project. It would help if you never forgot to include taxes and professional expenses in your price.

The big question now is how I go about with the amount to charge as a freelancer?

It is best to first calculate all your expenses before charging for a project. That way, you can ensure you make as much profit as possible. Your years of experience and expertise are also a criterion to look upon while fixing your price.

You can also inquire from other freelancers in your geographical location of how much they charge, as this will aid you from losing clients to other freelancers if your service cost is relatively higher. Also, the complexity of the work and how much time it will take is another significant factor to consider.

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