Freelance Journalist Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Sep 28, 2021
Stories editing
Oct 06, 2021
Stories writing
Oct 06, 2021
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Freelance Journalist Invoice Template FAQ

What is a freelance journalist?

Freelance journalists are self-employed writers who curate information about various issues to sensitize and entertain people. A freelance journalist finalizes contract jobs and assignments that magazines have issued, companies, news outlets, and other organizations. The feature that distinguishes a freelance journalist from a traditional journalist is the liberty of any controlling organization.

As a career, freelance writing provides flexibility and versatility to several persons because they can work remotely. Do you perhaps possess commendable curation and writing skills and crave the freedom to create your writing plan? Then you might be curious about how individuals get to become self-employed writers. Needful to note, however, is the fact that expertise is required for this line of work.

The reasons to become a freelance journalist are numerous. Nonetheless, if you are seriously contemplating this niche, there are items to give thought to. From journalist integrity to the ability to meet deadlines, the job of a freelance journalist is quite exhaustive. The freelance journalist can decide on the style with which the articles will be written and delivered.

When writing as a freelance journalist, you are expected to present your ideas logically and systematically to develop an interest in the reader. You must carefully select your choice of words, grammar, and tone, to pass information productively and unforgettably. In other words, a freelance journalist must be a strong writer.

Writers are known to be at the top of their game when they write in their preferred idioms. It does not matter whether these idioms take a mean or humorous tone; more important is that the message is stuffed with the truth. As a freelance journalist, your favored writing style must be regularly polished until you can replicate that quality of writing in virtually any field.

As a freelance journalist, if you have topics that you enjoy researching and discussing, then focus on writing about them. When you have the first-hand experience in the palm of your hands, your completed job is more likely to be excellent. In any field, your editing ability will distinguish you as a writer. Make sure to scrutinize the written material before finalizing things carefully. 

For journalists that work with staff writing teams, they have the advantage of intensive revision. When the writer's work passes through an experienced team of editors, all the way to the management desk, the final result will be nothing short of perfect. As a freelance journalist, you may not always enjoy the benefits of free scrutiny, hence the need to possess top-notch editing skills. 

Several freelance writers spend hours researching the topics they are meant to write on. These writers gather data, images, and leads from many articles and search engines. The task doesn't just end here. To ensure that a job is free from errors, a freelance journalist sees that the work suits the writing style of the website he is working for. 

How to bill for freelance journalist's work?

The job of a freelance writer comes with several benefits, some of which include; the ability to work at your own pace, the freedom to write topics that interest you, and the liberty to focus on your niche. Despite all these attractive inclusions, there is the question of billing for services, which can prove very difficult.

Nevertheless, if you take the proper steps and use a systematic approach for billing, you can attract and deliver your first assignment in no time and still flourish as a freelance journalist. To bill for any work completed, a freelance writing invoice must be created by the writer first. Start the invoice creation process by downloading a freelance writing invoice generator

The invoice generator is a free and straightforward invoice maker tool that allows you to create invoices online without additional stress. It can otherwise be referred to as a freelance writing invoice template. In the said document, you are to input the name of your business, your personal/contact details, and your brand logo. 

Still contained in the freelance writing invoice is a provision for the customer's name or business name. You are expected to generate and enter a customized invoice number on the template. When an invoice number is generated, add a date in the 'date prepared' area. This date indicates when you tendered the invoice to your client. 

The due date should also be provided in the freelance writing invoice, along with your payment options, payment terms, breakdown of services, and the total amount due. You can further display business integrity by listing each item in the breakdown of services section while showing how much each of the materials costs. Records and fee charges can be fixed and tracked easily with a good freelance writing invoice template

How to create an invoice for freelance journalist's work?

If you want to write a professional freelance journalism invoice, it is necessary to follow these steps:

  • Add a professional-looking header – This is the first detail on your freelance invoice, which should include your full name or your company/business name. If your business already has a logo, you can add it to the header. For emphasis, the font size of this section must be bold.
  • Your contact details – Personal information about your address and phone number will be required in this field. You can further include your business name, and make sure to add your email address and your website under it.
  • The client's contact details – The clients should write their personal information in this section. 
  • Include the invoice number – This is necessary for keeping track of relevant information. All that is required in this case is a sequential order. It doesn't matter what numbering system you prefer to use. 
  • Provide for 'Date Prepared' – This section of the invoice reveals the invoice date you gave your client.
  • Specify your payment options – Let your client know how you want to be paid, whether by cash, cheque, cards, or PayPal.
  • Make your payment terms clear – Your client should know the set timeline for payment and if you bill for late fees. Typically, rate fees are around twenty percent. However, it would help if you were careful on this one, as you want to maintain the relationship with your client.
  • Include a breakdown of services – To foster trust between you and your customers, make it a habit always to list out the services you rendered along with how much each product or service cost.
  • Make known the total amount payable – In this section, you should let your customers know the total amount due. Show how much each material costs you and add all the costs to arrive at the total amount your client owes you, then you can bill your client based on your findings.

How much to bill for freelance journalist's work?

If you are an independent individual who enjoys scooping news and getting information, journalism is for you. The journalism in this context is not the traditional journalism you may be familiar with. Instead, it is freelance journalism. Freelance journalism is ideal for persons who do not want to be restricted to a single outlet or publication.

To excel in the field of freelance journalism, you must be professional in every respect. Professionalism, in this case, is not just about completing the writing job, it is more about the additional services rendered, and a freelance writing invoice is a part of these additional services needed to spice up the relationship with clients.

Besides freelance journalism, if you must succeed in any business, you must be paid for your products and services. If you run a part-time or full-time freelancing service, you will have to figure out the total amount your clients owe you and send them a bill either way. 

Several companies do not even contemplate paying a freelancer until they have received an invoice. This suggests that you need to know how to create an invoice for your freelance journalism gig. Along with creating a freelance journalism invoice, you should know how much to bill clients based on services rendered and the market demands.

As a freelance journalism writer, fixing your rates and fees can be difficult, especially when you are a newbie to the writing industry. Several factors could determine what your rates should be set at, and it is vital to consider them. Freelancing writing rates are of five types:

  • Fee per word – In this case, you get paid for every word typed. For instance, you could charge $0.5 per word, which would earn you $250 when you have typed 500 words.
  • Fee per page – As the name suggests, you get paid when you have covered a page. If you want to achieve this, set a fixed price for every page. The fixed price is then multiplied by the number of pages typed in total.
  • Fee per hour - With the rate per hour, your bill clients by the hour spent. To calculate your per-hour charge, you can add 30% to your base hourly rate to cover untracked time. This percentage is ideal if you have a net target of $30,000 per annum while working for 20 hours weekly.
  • Fee per project – In these cases, the clients only pay when a project has been completed.
  • Fee for an ongoing gig - Clients pay for the job while you are still working on it. Clients can also supervise and review tasks if stated in terms and conditions.

When billing for a freelance journalist's work, there are many factors to consider. As a freelancer, you have to think for yourself and your client. It would be best to look into the cost of living in your location and that of your client. You could even consider getting a byline for increased effectiveness.

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