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Freelance Writer Invoice Template

Create a professional invoice in minutes with no design or accounting training. Simply add your information to our ready-made templates and get paid faster. Want to access all our customizable templates? Enter your email below to join Indy for free.

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Invoice
Andrew Carter
The Flowing Pen
2285 Oakridge Lane
Bill to:
Robert Macleod
Incredible Universe
635 Duke Lane
Date
Item name
Description
Units/hrs
Rate
Subtotal
08/31/2021
Editing and proofreading
-
-
1.00
0.00
09/13/2021
Guest posting
-
-
1.00
0.00
09/13/2021
Social media posts
-
-
1.00
0.00
Subtotal
$0.00
Total due
$0.00
This invoice was generated by Indy

Get paid quicker and easier

You can sign up for Indy to make your whole workflow better. With Indy, invoices are just a part of one seamless process that includes proposals, contracts, time tracking, client approval, and payment.

Indy Invoice templates take the pain out of billing.

  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.
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invoices

Freelance Writer Invoice Template FAQ

What Is a Freelance Writer Invoice Used For?

You’ll use your invoice to get paid for your writing work. 

Sending a complete and clear invoice puts your clients at ease because they know they are dealing with a professional. They can easily see the services and products they are paying for and when the payment is due. A well-designed invoice leads to fewer questions about amounts, payments, and deadlines.

Accepting multiple forms of payment is easier now than ever before. List the forms of payment you accept on your invoice and invite your customers to choose the easiest payment method. 

Another benefit is the space your invoice gives you to show off your writing skills. Without going overboard, make sure all the text on your invoice looks great and showcases the kind of writing you are being paid for.

You can use your writing invoice to bill clients for many kinds of writing:

  • Sales copy
  • Web content
  • Blogging
  • Guest posts
  • Technical writing
  • SEO writing
  • E-book ghostwriting
  • Scientific publications
  • Biographies and non-fiction work
  • Education materials

Whatever services you are billing your clients for, using a single form of billing will make life simpler. Connecting your invoices to a payment system and bank account will help you keep track of paid and unpaid bills easily.

How Do You Bill For Freelance Writer Work?

You can bill your clients by sending them an invoice. There are a few things to get right with your billing. Here’s a short list:

  • You can bill by the hour, milestone, or project. 
  • Hourly billing is really common and you can use Indy’s Time Tracker to track your hours easily. You can even add your time tracks to your invoices as line items.
  • Milestone billing is useful for larger projects that will take place over several weeks or months. Set some milestones, such as the delivery of first stages, and send an invoice when those milestones happen. 
  • Billing by the project is very common for freelancers. Once the client approves the final proof, send them the bill.
  • Many freelancers take a deposit at the beginning of the project. This protects you from shady clients and sets you up for cash flow success. Deposits up to 50% are normal.
  • You should set out your billing and payment terms in your contract. If you don’t have a contract, use Indy’s Contracts tool to create one before you start work.
  • Once you finish the work or pass the milestone, send the client an invoice. If you don’t have an invoice, you can use Indy’s invoice generator to create a professional invoice in just a few moments.

That’s it! Those are the basics of how to bill someone for your work. 

How much to charge for your freelance writing work?

Short answer: 

Writers charge per word or per project. Entry level writers charge between $10-$20 per 1000 words. Experienced writers can charge between $100-$500 per 1000 words depending on the intended purpose of the writing. Sales writing, called copywriting, is the most lucrative freelance writing work.

Experience level is the most important factor in determining the best hourly rate to charge. New writers usually charge a lower amount, while experienced experts charge two to three times the average rate for their industry.

Knowing how much to charge for your work is a complicated area. We want to help freelancers, so we’re going to give you some general tips here about settling on the best amount to charge clients for your services.

Let’s think about this from a few different perspectives:

First, how much do you want/need to earn? You should create your rates to reflect what you need to earn. Keep in mind that you won’t get paid for some of the things you must do, such as preparing your taxes, looking for more customers, and weekly admin work. So, your hourly or project rate needs to be a little higher to make up for the unpaid work that is part of every freelancer’s life.

Second, how much do others charge for similar services at your level of expertise and experience? This question can be a little difficult to answer, but you can just ask. Join a Facebook group and ask. Call a local competitor and ask. Once you know what they charge, you can go under that if you’re new to the market or over it if you’re the boss.

Another massive item you should plan for is taxes. You’ll be paying your own taxes as a freelancer, so your rates should incorporate the taxes you’ll eventually have to pay. The average tax amount paid by Americans, for all taxes, is about 29%. This means you’ll end up paying $3 in taxes out of every $10 you earn. Price your work to pay your taxes and be left with the income you want.

Your best rates will be different, because everyone’s market is different. What works on Upwork might not be successful in a local area. Try a few different price points until you find the rate clients accept and you can live on.

How to create a freelance writing invoice? 

This part is simple! Here’s a step-by-step guide to getting your invoice done:

  1. Open one of Indy’s Freelance Writer Invoice Templates.
  2. Add your business branding and information.
  3. Insert your client’s contact information.
  4. Number your invoice in a useful way.
  5. Fill in the lines with your work completed and the cost per task/hour.
  6. Check the invoice total and details.

Once you’ve finished these six steps, you are ready to send your invoice to your client. Save it in your Indy workspace or download it as a PDF. Then, email it to your client so they can pay you.

Why Choose Indy?

Indy offers an all-in-one platform for freelancers to manage all their admin work. When you sign up with Indy, your invoicing gets better because the other tools work together. For example, you can use Indy’s Time Tracker to note the time spent on a project. When you’re ready, the Invoice tool can automatically pull your unbilled hours for the project onto your invoice to make it ready to use. This makes your billing more accurate and saves time as well. When you set up your customers and projects with Indy, your entire workflow becomes smoother.


Words are your thing. You like telling stories, building brands, and closing the sale. What about writing invoices? We’ve got you covered with invoice templates to make the billing process simple.

The Independent Worker

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