Gardening Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Sep 22, 2021
Landscape planning
Oct 06, 2021
Oct 06, 2021
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
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Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
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Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Gardening Invoice Template FAQ

What is a gardener?

The use of an invoice provides room for a formal billing method that increases the possibility of being paid on time and in full. A gardener possesses the skill to nurture the design of the garden. From pruning and tending to grafting and deadheading, the gardener's labor throughout the year includes these functions and so much more. 

A gardening invoice is issued to a customer who has requested gardening services from an individual or a company. It is a written document summarizing the labor and expense charges the gardener uses to inform clients about the work's cost and any other relevant information. When the gardening or landscape maintenance has been done, the company compiles all services and materials used. Additional fees and costs are also recorded for future purposes. The invoice is then handed to the customer, who is meant to pay the whole amount on the set day based on the information contained in the statement. 

As a gardener, it is essential to improve customer trust through the use of an invoice. The personal information about the gardener(s) who did the work is contained in the invoice. This ensures an open line of communication between the gardener and client, even after the job has been completed. The type of tasks that a gardener will perform could vary depending on the garden's size, purpose, and location. The calculation, maintenance, and monitoring of lawns are among the main functions that a professional gardener will be required to perform sooner or later.

Professional gardeners are usually entrusted with more specific skills and tasks, unlike freelance or part-time gardeners. The number of functions may be limited for a freelance or part-time gardener. In other cases, tasks could serve as a one-time ordeal for gardeners in this category. 

For gardeners seeking full-time employment with companies, several requirements must be met. This set of conditions are considered industry-standard. As a freelancing gardener, on the other hand, the only requirement that you need is the basic knowledge of gardening, along with a desire to polish your skills. 

As a field, gardening is targeted towards beautification purposes, and because of that, it is considered a relaxing activity by many. However, as a professional, you will undoubtedly want to get paid for the services you offer while simultaneously enjoying the activity. This sole reason establishes the need for a gardening invoice more than ever. 

Because a gardener could be an individual or a company, formality must be taken into consideration. The gardener should always prepare the gardening invoice beforehand to inform the client of the total costs incurred for reviewing a gardening service. The actual amount payable for a service should be contained in the invoice, along with the type of service performed. The gardener or the company in charge must also record the payment terms of the bill. 

How to bill for gardening work?

Like many jobs, fixing prices that reflect your gardening skill requires time, experience, and hard work. Setting fair and profitable prices while maintaining your service as a go-to option for clients can be cumbersome. Fortunately, specific steps can make the price-fixing process easier:

  • Overall task performance – To gauge the total amount of gardening services, make sure to set a timer on every task and record the results. This will give you an idea of the work you can complete in a day or hour. Ultimately, it would be best if you worked towards improving the consistency and accuracy of services. You can go the extra mile by scooping out competitors to see their offers and how much time they take to finish gardening tasks.
  • Overview expenses – You should consider every cost you can think of. The overview expenses include the cost of the depreciation of tools used, the cost of gas used to drive to the gardens and back, and the cost of employee salaries if necessary. 
  • Fix your prices – To earn a profit, a percentage must be added to the total estimate of operational costs. Rates could run anywhere from 5 to 10%. Before selecting a charging fee, you must take insights from the milestones of researching competitors. This is to make sure that your prices are fair and rewarding in the bid market.

Brainstorming a price to charge for yard work can be difficult, mainly because you must apply many variables. However, by taking your time and being evaluative, you can identify all your expenses and develop an attractive price. A simple trick that could help is to itemize gardening materials, cost, and labor, then multiply the material unit expenses and their quantities. With this, you can get the total cost of materials and set a reasonable price.

How to create an invoice for gardening work?

The gardening invoice is created to inform customers about the total cost of receiving a gardening service. Also contained in the invoice are an overview of the amount due for payment, the payment terms of the bill, and the type of gardening service you performed. An invoice must have essential information about the services rendered. This is to maintain trust between the gardener and the client. 

Provision must be made for personal and client information in the document to successfully create a gardening invoice. The gardener's business name must be boldly stated, along with the services he renders. The name of the city, state, and country must also be written by you. You can consider using an invoice generator to speed up the process.

As a gardener, you must put your phone number in the invoice so that your customer can always reach you when the need arises. In the document, information about the gardener is followed with the client's information. You must also state in the record that it is a gardening invoice. 

The gardening invoice must contain a service description to inform your customers about the specific services you render and the required fees. This description must be straightforward and well laid out to enable easy understanding and quick response from customers.

In the field of documentation, an invoice template must be kept safely. The gardening invoice is not an exception to this phenomenon. For easy tracking and identification, it is best to select a sound numbering system. This practice will help to manage invoices that are to be sent to clients. 

When preparing invoices for gardening work, ensure you pay attention to itemizing material costs and labor. When you have enumerated all the materials and expenses, you can then summarize the total cost of the gardening contract. If there are any taxes, don't forget to add them to your summary. If applicable, you can further include your tax identification. This way, you can request the required tax document from your customer.

How much to bill for gardening work?

People will always have the desire to boost the appearance of their outdoor living quarters. Hence, the need for gardening services. Beautifully kept gardens and lawns are undoubtedly a delight. However, they don't come easy. Whether performing commercial landscaping or a residential acreage for the park next door, the entire task is time-consuming, dirty, and strenuous. As a result, your billing should be able to cover these hassles and more.

As opposed to landscaping, gardening is all about tidying up your garden to improve its overall condition. For a gardener to perform his duties effectively, special tools are needed. This is because a gardener's job is labor-intensive. The gardener removes waste and makes clippings, along with some special touches. With these many functions, it is clear that a gardener is an underestimated yet substantial investment.

As a gardener, your charges could vary depending on the terrain of the garden as well as the task. This billing will include the special tools that will be required to render the service. With a good gardening tool, the work becomes more effective. In this case, billing can be anywhere between $55 to $300 per hour. Your clients fully understand that hiring a gardener is a necessity in everyday life. That is why they are your customers.

Your billing costs as a gardener will also depend on the services you offer. These inclusions include pruning and hedging, lawn care service, weeding, general garden cleaning, and finishing touches. For instance, the charge for a simple service of removing weeds from garden beds and lawns will depend on how deep-rooted the weeds are and if a spray will be required. This measure applies to all the services you offer.

Exotic and flowering plants may need extra care and attention, such as; fertilizing, pruning, and weeding. Local plants, on the other hand, may create more waste depending on the seasons. Clearing weeds will not cost as much as running a topiary or a bundle of lawn services. There may also be specific jobs that require design and installation. In this situation, your rates should include the labor and the use of equipment for the task. 

The care for gardens could vary according to the weather and season. While a moist summer could encourage foliage and extra care, the winter will keep shrubs firm and sturdy, which will make them less likely to need attention. These factors and many more could affect how you bill your clients.

A singular service of lawn mowing could be anywhere from $50 to $100. Weeding could cost between $60 to $130. Pruning and trimming shrubs and plants can start from $80 to $175. Garden cleaning and maintenance could cost between $65 to $150.

It is not hard to understand why gardeners charge what they do, and you should not be an exception. The job of a gardener requires skill, time, energy, and patience. Not anyone can undertake it as a job. By doing what you do, peace of mind is assured for your clients. 

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