Monthly Invoice Template

Mail icon
Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Sep 28, 2021
Sample line item
Jan 28, 2023
Tent cards
Layout and design of the dining table tent cards.
Tax 8.5%
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
Ready to get started? Sign up now and get paid fast with invoices that make it easier for clients to pay you.
Sign-up for free

How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Monthly Invoice Template FAQ

What is a monthly invoice template?

A monthly invoice template is a pre-designed document specifically tailored for recurring invoices that need to be generated on a monthly basis. It simplifies the process of creating invoices for services or subscriptions that are billed regularly each month. This type of invoice template allows businesses to efficiently manage their invoicing process and maintain a steady cash flow. With a monthly invoice template, you can easily input relevant information such as the client's details, service description, pricing, and any other necessary fields.

It provides a consistent format and structure, ensuring that your invoices are professional and well-organized. The template typically includes an invoice number, which helps you keep track of each invoice and maintain a chronological order for record-keeping purposes. By utilizing a monthly invoice template, you save time and effort by not having to create new invoices from scratch every month. This not only streamlines your invoicing process but also minimizes the chances of errors or omissions. 

Overall, a monthly invoice template is an invaluable tool for businesses that regularly bill clients on a monthly basis, offering convenience, efficiency, and the ability to create professional invoices consistently, ensuring you get paid faster.

Skip the pdf invoice templates. Send professional invoices with Indy. And if you aren't ready for monthly invoices, you can sign up for our free plan and get 3 free invoices a month.

How does a monthly invoice template differ from a regular invoice template?

A monthly invoice template differs from a regular invoice template in several key ways. While both types of templates serve the purpose of creating invoices, a monthly invoice template specifically caters to recurring invoices that occur on a monthly basis. It is designed to handle the unique needs and requirements of businesses that offer services or subscriptions with monthly billing cycles. One notable difference is that a monthly invoice template often includes automatic formulas or calculations to simplify the process of generating invoices. These formulas can automatically calculate prorated charges, taxes, or any other recurring elements, saving time and reducing the likelihood of errors. 

Regular invoice templates, on the other hand, are more versatile and can be used for one-time or irregular invoices that don't follow a set billing frequency. They offer more flexibility in terms of customization and may include different fields or sections based on the specific needs of a particular transaction. While a regular invoice template can be used for recurring invoices, it may require manual adjustments each time to account for the recurring nature of the charges. In contrast, a monthly invoice template streamlines the process by predefining the necessary elements and calculations, allowing you to create invoices for recurring services quickly and accurately.

What information should be included in a monthly invoice template?

A monthly invoice template should include various essential pieces of information to ensure clarity, transparency, and effective tracking of payments. Firstly, it is crucial to provide comprehensive payment details, including the accepted payment methods, such as credit card, bank transfer, or online payment platforms. Clear instructions on how to make payments can help streamline the payment process for your customers. 

Additionally, prominently display the due date, which indicates when the payment is expected to be made. This ensures that both parties are aware of the payment timeline and helps avoid any confusion or delays. Including a line item section is important to outline the specific services or products rendered during the billing period, along with their corresponding quantities, rates, and totals. This breakdown provides transparency and allows your customers to understand the charges. 

It is also essential to prominently display your business name, address, and contact information, as this helps in identifying the source of the invoice and enables effective communication. Payment terms, such as late payment fees or discounts for early payments, should be clearly stated to ensure both parties are aware of the agreed-upon terms. 

Lastly, include the customer's information, such as their name, address, and contact details. This ensures that the invoice is properly addressed to the recipient and facilitates smooth communication regarding payments. By including these crucial elements in your monthly invoice template, you can effectively track payments, maintain professional communication, and promote timely and accurate financial transactions.

Can I customize a monthly invoice template to include specific details or fields?

Absolutely! One of the advantages of using a monthly invoice template is the ability to create a custom invoice according to your specific needs and requirements. Customizing a monthly invoice template allows you to include specific details or fields that are relevant to your business or industry. Whether you need to add additional information, such as project descriptions, purchase order numbers, or any other relevant data, you have the flexibility to tailor the template accordingly. Additionally, you can customize the visual elements of the template to align with your brand identity. You have the option to choose different fonts, colors, and formatting styles that reflect your business's aesthetics and create a cohesive look across your invoices. This customization helps in reinforcing your brand image and professionalism. 

Furthermore, you can easily incorporate your business logo into the invoice template. Adding your logo adds a personalized touch and further enhances brand recognition. It is an effective way to promote your business and make your invoices easily identifiable. By customizing a monthly invoice template, you can ensure that it not only meets your specific requirements but also represents your brand accurately. It allows you to maintain a consistent visual identity while providing the necessary information for efficient invoicing and smooth transactions.

What are the benefits of a monthly invoice template for my business?

A monthly invoice template offers several benefits for your business. First, it helps you get paid faster by streamlining the invoicing process. With a pre-designed template, you can quickly generate invoices for your monthly services or subscriptions, allowing you to send them promptly to your clients. 

Additionally, by including convenient online payment options in your invoices, you make it easier for your customers to submit their payments swiftly and securely. This reduces delays and improves cash flow for your business. Overall, a monthly invoice template facilitates efficient billing, enhances the payment experience for your clients, and ultimately contributes to the financial success of your business.

Are there any best practices for organizing and numbering monthly invoices?

There are a few best practices to ensure you get paid online faster. Organizing and numbering your monthly invoices is crucial for efficient financial management and tax compliance. One best practice is to establish a consistent system for numbering your invoices. You can use a sequential numbering system that assigns a unique invoice number to each monthly invoice. This helps in the easy identification, tracking, and referencing of invoices when needed. 

Additionally, it is recommended to include important details such as the invoice date, due dates, and payment terms prominently on each invoice. This ensures clarity regarding payment timelines and helps both you and your clients stay informed about payment obligations. Moreover, when it comes to organizing your invoices, it is advisable to create a systematic filing or digital folder structure that allows for easy retrieval and reference. Maintaining a consistent file format for your monthly invoices is crucial for easy retrieval and organization. Categorizing invoices by month or client can simplify the organization process and facilitate efficient access during tax season or financial audits. 

Another important consideration is to keep a record of online payments and their corresponding transaction IDs or confirmation numbers. This helps in reconciling payments and provides a clear audit trail. By implementing these best practices, you can ensure that your monthly invoices are well-organized, easy to track, and readily available when needed, contributing to a smooth invoicing process, accurate financial records, and a hassle-free tax season. 

Can I create my own monthly invoice template?

While it is possible to create your own monthly invoice template using software like Google Docs, Microsoft Word, or an Excel invoice template, it is generally not recommended for several reasons. First, using pre-designed invoice templates or dedicated invoicing software offers numerous benefits, such as efficient tracking of payments and automation features. With pre-designed templates or specialized software, you can easily input the necessary information, calculate totals, and generate invoices quickly and accurately. This streamlines the invoicing process and saves you valuable time. 

Additionally, dedicated invoicing software often provides built-in features for tracking payments and generating reports, allowing you to maintain a comprehensive overview of your financial transactions. Another disadvantage of creating your own template is the lack of integrated online payment options. Many invoicing software solutions provide seamless integration with online payment gateways, enabling your clients to make payments directly from the invoice. This convenience not only expedites the payment process but also enhances the customer experience. 

Moreover, dedicated invoice templates or software often offer professional and visually appealing designs, ensuring that your invoices reflect your brand image and present a polished and consistent appearance to your clients. In conclusion, while it is technically possible to create your own monthly invoice template using common software, it is not recommended due to the limitations in terms of tracking payments, automation, and online payment integration that dedicated invoicing solutions provide. Utilizing specialized invoicing software or pre-designed templates will streamline your invoicing process, enhance accuracy, and ultimately contribute to better financial management for your business.

Can I send monthly invoice templates with Indy?

Yes, you can absolutely send monthly invoice templates with Indy! Indy provides a user-friendly platform that allows you to create and send invoices effortlessly. With Indy, you can take advantage of its features to streamline your monthly invoicing process. Whether you need to send recurring invoices or one-time invoices, Indy has you covered. You can easily set up recurring invoices for your monthly billing cycles, ensuring that your clients receive their invoices on time without any manual effort. 

Indy also allows you to monitor the status of your invoices and stay informed about payments received or outstanding. Furthermore, you have the flexibility to customize your invoice templates to match your branding and include specific details that are relevant to your business. Indy provides an array of customization options, ensuring that your invoices reflect your professionalism and unique style. If you're not yet ready for monthly invoices, Indy offers a free plan where you can access 3 free invoice templates per month. This allows you to experience the benefits of Indy's invoicing platform and determine how it fits your needs. So, take advantage of Indy's free invoice templates, track payments effortlessly, create recurring invoices, and customize your invoices to create a seamless and professional invoicing experience. Get started with your free invoice template today!

Indy University

Explore our blog for more info on closing deals.