Non-Profit Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Your Name
Your Company
Your Address
Client's Name
Client's Company
Client's Address
Sep 28, 2021
Recruitment consultation
Oct 06, 2021
Project management
Oct 06, 2021
Framework execution
Total due
Hi Client's! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
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Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
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Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Non-Profit Invoice Template FAQ

What is non-profit?

A non-profit organization (NPO), sometimes known as the non-gain entity, a not-for-profit organization, or a non-profit institution, is a legal entity created and operated for the collective, public, or social good, contrasted with a company that seeks profit for its shareholders. Charitable organizations are subject to the non-distribution limitation that requires any surplus cash to be spent on the organization's goal rather than dispersed to third parties.

Most political groups, schools, business associations, churches, social clubs, and consumer cooperatives are non-profit organizations. Non-profit organizations often seek government approval to be tax-exempt, and some may be eligible to accept tax-deductible contributions. Still, an organization can establish itself as a non-profit organization without obtaining tax-exempt status.

Accountability, integrity, honesty, and transparency to everyone who has committed time, money, and confidence in the organization are essential for non-profits. Donors, funders, volunteers, program users, and the general public hold non-profit organizations responsible. Public confidence determines the amount of money that a non-profit organization may raise when funding its operations through donations. 

The more the concentration on a non-profit 's purpose, the greater the public's trust in it. The group will be able to raise more funds as a result of this. The activities that a non-profit engages in can increase public trust in organizations by demonstrating how ethical the standards and procedures are. Private donations and government funding fluctuate year to year, while government grants have shrunk. Many charity organizations have diversified their funding sources since funding sources shift from year to year. 

Non-profit s are sometimes misunderstood as being entirely operated by volunteers. Most organizations have paid employees, with volunteers doing the non-profit 's activities under the guidance of the paid employees. Non-profit s must strike a balance between the money spent on wages and the money spent on providing services to the non-profit 's beneficiaries. Regulatory scrutiny may be applied to organizations whose compensation costs are excessively high compared to their program costs.

How to bill for non-profit activities?

You have vital work to perform as the owner of a non-profit organization to advance your cause, so don't get bogged down in time-consuming day-to-day activities like invoicing. We offer a stunning collection of non-profit invoice templates that you can modify for contributions or any other goods or services you supply. 

However, Late payments are a significant issue for small companies and freelancers who rely on timely payments to keep their cash flow stable and pay their expenses. Charge late fees on invoices as one of the most effective methods for your firm to encourage clients to pay on time. Before charging late fees, find out how much interest you may charge in your state. Then, have a meeting with each of your clients to explain your new late payment policy. Once you've informed all of your clients that late fees will be charged, you may include your late fee policy details in the payment conditions portion of your invoice.

  1. Do your study: you must do your homework before diving in and charging clients late fees on their bills. To prevent legal difficulties, find out how much you may lawfully charge in interest fees. Maximum interest rates vary by state, but this handy reference to usury regulations will help you figure out how much you can legally charge.
  2. Clients should be warned ahead of time
  3. Add your late policy to the terms of your invoice payment.
  4. On new contracts include your late fee policy.
  5. Invoices should be sent as soon as possible to notify the client.
  6. Follow up on late payments right away.

How to create an invoice for non-profit activities

Money is the value that initiates the idea of you starting a business. You must add up the hours you've worked and send your clients their bills, whether you're doing a few assignments a month or working full-time as a busy copywriter. To do so, you'll need to create an invoice.

You need to be able to generate invoices, but where do you start? It's critical to create a professional invoice to be paid and make a good impression on the customer and, perhaps, acquire more work in the future. It's also critical to keep track of how many hours you've worked.

The ideal scenario for a freelancer or service provider is to sign a contract, complete the project, produce an invoice, and be paid. However, this isn't always the case.

This tutorial will lead you through the invoicing process, and by the conclusion, you will know how to correctly prepare invoices and be equipped to ensure that you get paid for the job you perform.

A professional-looking header, first and foremost, your business name should be at the top of your invoice; if you are not a corporate entity – which is frequent among new freelancers – write your complete name. Make the header bold and the font size more significant than the remainder of your material. To make it both intelligible and official-looking, choose a traditional serif typeface like Times New Roman.

Then include your contact information, such as your mailing address, phone number, and email address, as well as any other relevant information, such as your website address.

On the invoice, provide the following information:

You will now put your invoice data at the same level as the client's contact information on the other side of the paper.

  • Your invoice's reference number
  • It was prepared on this day.
  • The due date for payment
  • Accepted payment methods
  • Your invoice should be numbered.
  • The due date for payment
  • Payment conditions: you might include provisions in your payment conditions that the recipient will be charged a late fee if they pay after the due date. It's a feature that some companies want to incorporate to assure quick payment. You can provide your tax identification number in this area.
  • A breakdown of the services available

If you're using software like Microsoft Word to create your invoice or a free template, maybe an invoice generator, you'll need to include a breakdown of services rendered and any additional costs that may be required. 

How much to bill for non-profits activities?

In usual conditions, late payment is difficult, but it is more difficult when things are difficult. It becomes not just a financial but also an emotional burden.

Charging a late payment fee is a popular technique for dealing with late payments. Isn't that the obvious solution? You make it clear to the client that if they don't pay you now, they'll have to pay extra later.

Is it, however, that simple? Isn't there a time when it's a terrible idea? And how much do you charge if you've decided to levy a late payment fee? There is a great deal to think about. We'll go through everything in this post.

These fees should be charged according to the guidelines below. You'll better understand when it's appropriate to charge these fees if you follow the recommendations below.

1. The expectations

Clients are unique. Some clients will refuse to pay you because, well, they're lousy customers. Others will refuse to pay because they lack the funds. However, others are dissatisfied with your service. Instead of making a fuss, they express their displeasure by failing to pay you on time. They're hostile in a passive-aggressive way.

Incorporating a late payment charge into an invoice serves to exacerbate the issue. That's why, before sending an invoice, double-check that the job met the estimate. If it did, the customer is most likely happy. You may now submit your invoice together with payment conditions to avoid any unexpected late costs. Concerning that.

2. Fees awareness

Astounding charges are the fastest way to burn bridges. If your clients aren't anticipating late fines, don't add them. Instead, begin by establishing expectations via:

So, what would you charge for your services?

Assume you're thinking of imposing a late charge. Your subsequent inquiry is likely to be, "How much do I charge?" How can I figure out the interest rate? Is there a limit to how much you can spend? What is acceptable behavior and what does not?

Before we go into the answers to these concerns, it's crucial to emphasize that the late fee aims to encourage prompt payment, not to generate additional income.

As a result, set a sufficient charge to motivate individuals to act, but not so high that the customer believes you are unfair (especially if the payment is only a day or two late). It will simply sour the connection, and you will lose their business as a result.

The first step is to figure out how much interest you may charge. In the United States, for example, each state has its own set of laws. Please make sure you're familiar with them.

Calculate the monthly finance fee once you've determined the highest yearly interest rate you may charge. Double the state's maximum by 12. The monthly financing fee, for example, is 1.5 percent (18/12) if the rate is 18 percent. A penalty of $75 ($5,000 x 0.015) is applied to a $5,000 invoice 30 days late. 

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