Painting Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Kenneth Hunter
2342 Fairway Drive
Ben Badgley
3875 Williams Avenue
Aug 31, 2021
Interior painting
Sep 14, 2021
Wallpaper removal
Sep 14, 2021
Exterior painting
Total due
Hi Ben! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Painting Invoice Template FAQ

What Is a Painting Invoice Used For?

You’ll use your invoice to get paid for your painting work. 

Sending a complete and clear invoice puts your clients at ease because they know they’re dealing with a professional. They can easily see the services and products they are paying for and when the payment is due. A well-designed invoice leads to fewer questions about amounts, payments, and deadlines.

Accepting multiple forms of payment is easier now than ever before. Select which payment methods you accept on your invoice and invite your customers to choose the payment method that’s best for them. 

You can use your painting invoice to bill clients for many services, such as:

  • Materials costs
  • Moving and prep charges
  • Hourly billing
  • Disposal fees

Whatever services you are billing your clients for, using a single form of billing will make life simpler. Connecting your invoices to a payment system and bank account will help you keep track of paid and unpaid bills easily.

How do you bill for painting work?

You can bill your clients by sending them an invoice. There are a few things to get right with your billing. Here’s a short list:

  • You can bill by the hour, milestone, or project. 
  • Hourly billing is really common and you can use Indy’s Time Tracker to track your hours easily. You can even add your time tracks to your invoices as line items.
  • Milestone billing is useful for larger projects that will take place over several weeks or months. Set some milestones, such as the delivery of first proofs, and send an invoice when those milestones happen. 
  • Billing by the project is very common for painters. Once the client accepts the contract, send them the bill.
  • Many freelancers take a deposit at the beginning of the project. This protects you from shady clients and sets you up for cash flow success. Deposits up to 50% are normal.
  • You should set out your billing and payment terms in your contract. If you don’t have a contract, use Indy’s Contracts tool to create one before you start work.
  • Once you finish the work or pass the milestone, send the client an invoice. If you don’t have an invoice, you can use Indy’s invoice generator to create a professional invoice in just a few moments.

That’s it! Those are the basics of how to bill someone for your work. 

How much to charge for your painting work?

Short answer: 

Most painters charge between $25-$50 for their work. They arrive at their rate in different ways, though. Some painters charge by the day and use a day rate. Other painters charge by the square foot, yard, or meter. Experience level, job size, and client type are all significant factors for working out the specific rate for any job.

Knowing how much to charge for your work is a complicated area. We want to help freelancers, so we’re going to give you some general tips here about settling on the best amount to charge clients for your services.

Let’s think about this from a few different perspectives:

First, how much do you want/need to earn? You should create your rates to reflect what you need to earn. Keep in mind that you won’t get paid for some of the things you must do, such as preparing your taxes, looking for more customers, and weekly admin work. So, your hourly or project rate needs to be a little higher to make up for the unpaid work that is part of every freelancer’s life.

Second, how much do others charge for similar services at your level of expertise and experience? This question can be a little difficult to answer, but you can just ask. Join a Facebook group and ask. Call a local competitor and ask. Once you know what they charge, you can go under that if you’re new to the market or over it if you’re the boss.

Another massive item you should plan for is taxes. You’ll be paying your own taxes as a freelancer, so your rates should incorporate the taxes you’ll eventually have to pay. The average tax amount paid by Americans, for all taxes, is about 29%. This means you’ll end up paying $3 in taxes out of every $10 you earn. Price your work to pay your taxes and be left with the income you want.

Your best rates will be different, because everyone’s market is different. What works on the West Coast might not be successful in Texas. Try a few different price points until you find the rate clients accept and you can live on.

How to create a painting invoice? 

This part is easy! Here’s a step by step guide to getting your invoice done:

  1. Open one of Indy’s Painting Invoice Templates.
  2. Add your business branding and information.
  3. Insert your client’s contact information.
  4. Number your invoice in a useful way.
  5. Fill in the lines with your work completed and the cost per task/hour.
  6. Check the invoice total and details.

Once you’ve finished these six steps, you are ready to send your invoice to your client. Send it straight from Indy or download it as a PDF and use your own email client to send it. 

Your Guide to Using a Painting Invoice Template for Freelance Painters

Invoices are more than just a means to request payment—they're vital instruments for managing your painting business. As a freelance painter, you'll issue painting invoices to bill clients for your painting jobs, services, track payments, and keep accurate records for tax purposes. This guide will lead you through creating and managing invoices using a painting invoice template.

How to Create a Free Painting Invoice Template

Step-by-step Guide

Creating a professional painting invoice may seem challenging, but it doesn't have to be. Here's a step-by-step guide to help you:

  1. Download the free invoice template. You'll find the link to sign up for Indy and get the standard invoice at the end of this guide.
  2. Fill in your details. This includes your business name, address, and contact information.
  3. Enter your client's details. Make sure to include their full name, address, and contact information.
  4. Itemize your painting services. Clearly list the painting services you provided, along with a brief description and the rate for each.
  5. Calculate the total. Add up the cost of all painting services, and apply any discounts or taxes if applicable.
  6. Include payment terms. Specify your payment terms and the methods of payment you accept.

Save and send your invoice. Save your painting invoice and send it to your client via email, mail, or any other agreed-upon method.

Common Mistakes to Avoid

Avoid these common painting business invoicing mistakes to ensure a smoother payment process:

  • Skipping invoice numbers: Always number your invoices for easier tracking. This creates professional invoices that are easier to track.
  • Not specifying due dates: Always include a clear due date to encourage timely payments. Clear payment instructions help you get paid faster.
  • Vague painting service descriptions: Be specific about what each charge is for to avoid confusion. Creating professional invoices starts with explaining your work.

Understanding Different Types of Painting Invoices

Progress Invoices

Progress invoices are used to bill clients periodically during a lengthy painting project, helping you maintain cash flow. They're especially useful for projects that don't have a specific end date or that take longer to complete. This is a key painter invoice template if you work on commercial projects or have a huge painting job to tackle.

Recurring Painting Invoices

Recurring painting invoices are for ongoing painting services billed at regular intervals, like monthly or quarterly. They're ideal for long-term contracts where the service and price remain the same over time. Painting contractors can use these for maintenance contracts.

Other Types of Painting Invoices

There are many other types of invoices, such as preliminary invoices (used as initial bills), correction invoices (to amend a previous invoice), and more. Choose the type that best suits your needs.

You can use Indy as your personal painting invoicing software to create as many free painting invoice templates as you need.

Best Practices for Managing Painting Invoices

Organizing Your Painting Invoices

Keep your painting invoices organized by maintaining a systematic filing system. This could be chronological, by client, or by project. Also, consider using a digital system for better accessibility and searchability. Every document needs a unique invoice number. Add clear dates and client identifiers to make your invoices even easier to remember and tell apart.

Handling Late Payments

Late payments can disrupt your cash flow. To avoid this, set clear payment terms and follow up promptly if a payment is overdue. Consider offering incentives for early payment or imposing penalties for late payment. If you can, offer customers multiple accepted payment methods. This makes it as easy as possible for them and can lead to faster payment.

Cultivating Professional Relationships

Your invoicing process can impact your client relationships. Ensure your painting invoices are professional, accurate, and clear to maintain trust. Regular communication and addressing queries promptly can also help build stronger relationships.

Painting Invoice Template and its Features

Key Features

The painting invoice template offers a simple and professional format for billing your clients. It includes all necessary fields, like invoice number, invoice date, client's details, description of painting services, total amount, and payment terms. Of course, you'll need basic info, such as your painting business name, all the applicable taxes, and the cost breakdown.

How the Template Simplifies Invoicing

The painting invoice template simplifies invoicing by providing a pre-designed layout. You simply need to fill in the blanks. It saves time, reduces errors, and ensures consistency in your invoices. And being in PDF format, it's easy to save, send, and print.

You can also create multiple templates, such as:

  • A mural painting invoice template for large scale, wall-based projects.
  • A residential painting invoice template that includes materials and labor costs.
  • Invoices for Microsoft Word, Google Docs, and Google Sheets.

Although Indy is more advantageous for invoicing, you could use these platforms if a specific client requires them.

Invoicing with Indy: A Brief Overview

Indy is a platform that offers a comprehensive solution for freelance painters, including invoicing. It enables you to create and dispatch invoices, monitor billable hours, and receive payments all in one place. You can even automate payments with integrated online payment options like PayPal and Stripe. Plus, Indy offers a free plan that provides you with unlimited use of its tools, including three free proposals, contracts, and invoices per month.

Get Started

Eager to simplify your invoicing process? Sign up for Indy, grab your painting invoice template, and fill it out. You'll be done before you know it, and the money will start rolling in. While you're waiting for the payment, explore the other tools that Indy offers. It provides a variety of tools to streamline your freelance painting business and help you stay organized. Join the Indy community today and elevate your painting career.

Can I just make my own painting invoice?

The simplest way to produce a painting invoice is through the following methods. Many people use a document creation application such as Word or a spreadsheet to create invoices from scratch and use templates for the template creation. Other people use online templates for invoices. The easiest option for freelance painters is to use Indy's painting invoice tool.

Should painting invoices be PDF or Word?

When it comes to invoice processing or approval of invoices received, the PDF file will offer you the best options. In PDF format, you could create a template invoice. But, using Indy's invoicing tool is better. You can create a PDF if you need to while using the digital version for speed and convenience.

How do I make a blank painting invoice?

Simply add the information you will reuse to create your professional invoice. This will include your name, contact information, payment details, and any agreed-upon terms. These are part of a standard painting invoice templates and will appear on all your painting invoices.

How to create professional painting invoices?

Creating professional-looking painting invoices begins with your details, such as contact details and payment details. These will form your simple painting invoice template. You will also save time and get paid faster by sending a professional-looking invoice to clients faster.

How do you get paid faster?

You can expedite your billing process by doing two simple things. First, ensure you always have the correct client information, including their details, the painting services rendered, and the amount to be charged. Second, accept multiple payment methods, but especially prioritize debit card and bank transfer payments. These are the fastest and most convenient for clients.

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