Web Development Invoice Template

You’ll use your invoice to get paid for your development work. 

Your clients will appreciate knowing the services you provide, how much they owe and by when. A well-designed invoice prevents any confusion about fees or late payment dates.

You can use your web development invoice to bill clients for many services, such as:

• Software purchases and subscriptions
• Hosting and domain registration fees
• Hourly design work
• Subcontractors, such as graphic designers
• Plugin licences

Whatever services you are billing your clients for, using a single form of billing will make life simpler. Connecting your invoices to a payment system and bank account will help you keep track of paid and unpaid bills easily.

You can bill your clients by sending them an invoice. There are a few things to get right with your billing. Here’s a short list:

• You can bill by the hour, milestone, or project. 
• Hourly billing is really common, and you can use Indy’s Time Tracker to track your hours easily. You can even add your time tracks to your invoices as line items.
• Milestone billing is useful for larger projects that will take place over several weeks or months. Set some milestones, such as the delivery of first proofs, and send an invoice when those milestones happen. 
• Billing by the project is very common for developers. Once the client accepts the contract, they should pay according to the schedule in your contract.
• Many freelancers take a deposit at the beginning of the project. This protects you from shady clients and sets you up for cash flow success. Deposits up to 50% are normal.
• You should set out your billing and payment terms in your contract. If you don’t have a contract, use Indy’s Contracts tool to create one before you start work.
• Once you finish the work or pass the milestone, send the client an invoice. If you don’t have an invoice, you can use Indy’s invoice generator to create a professional invoice in just a few moments.

That’s it! Those are the basics of how to bill someone for your work. 

Here’s the short answer:

The current median rate for web developers on Upwork is $20/hour. However, many developers earn more than this. A good way to increase your earnings is to charge flat fees for projects. For example, a 3-page small business website for WordPress could be a $200 job, but only require 4 hours of time.

Knowing how much to charge for your work is a complicated area. We want to help freelancers, so we’re going to give you some general tips here about settling on the best amount to charge clients for your services.

Let’s think about this from a few different perspectives:

First, how much do you want/need to earn? You should create your rates to reflect what you need to earn. Keep in mind that you won’t get paid for some of the things you must do, such as preparing your taxes, looking for more customers, and weekly admin work. So, your hourly or project rate needs to be a little higher to make up for the unpaid work that is part of every freelancer’s life.

Second, how much do others charge for similar services at your level of expertise and experience? This question can be a little difficult to answer, but you can just ask. Join a Facebook group and ask. Call a local competitor and ask. Once you know what they charge, you can go under that if you’re new to the market or over it if you’re the boss.

Another massive item you should plan for is taxes. You’ll be paying your own taxes as a freelancer, so your rates should incorporate the taxes you’ll eventually have to pay. The average tax amount paid by Americans, for all taxes, is about 29%. This means you’ll end up paying $3 in taxes out of every $10 you earn. Price your work to pay your taxes and be left with the income you want.

Your best rates will be different, because everyone’s market is different. What works on the West Coast might not be successful in Texas. Try a few different price points until you find the rate clients accept and you can live on.

This part is easy! Here’s a step-by-step guide to getting your invoice done:

1. Open one of Indy’s Web Development Invoice Templates.
2. Add your business branding and information.
3. Insert your client’s contact information.
4. Number your invoice in a useful way.
5. Fill in the lines with your work completed and the cost per task/hour.
6. Check the invoice total and details.

Once you’ve finished these six steps, you are ready to send your invoice to your client. Send it straight from Indy or download it as a PDF and use your own email client to send it. 

Indy offers an all-in-one platform for freelancers to manage all their admin work. When you sign up with Indy, your invoicing gets better because the other tools work together. For example, you can use Indy’s Time Tracker to note the time spent on a project. When you’re ready, the Invoice tool can automatically pull your unbilled hours for the project onto your invoice to make it ready to use. This makes your billing more accurate and saves time as well. When you set up your customers and projects with Indy, your entire workflow becomes smoother.