Graphic Designer Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Louis Lattimore
LL Cool Designs
2226 Eagle Lane
Thomas Coto
Bodega Club
533 Carter Street
Aug 25, 2021
Logo design
Sep 13, 2021
Web-design task
Sep 13, 2021
Photo editing & retouching
Total due
Hi Thomas! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Graphic Designer Invoice Template FAQ

What Is a Graphic Design Invoice Used For?

You'll use your invoice to get paid for your graphic design work. 

Sending a complete and clear invoice puts your clients at ease because they know they're dealing with a professional. They can easily see the services and products they are paying for and when the payment is due. A well-designed invoice leads to fewer questions about amounts, payments, and deadlines.

Accepting multiple forms of payment is easier now than ever before. Select which payment methods you accept on your invoice and invite your customers to choose the payment method that's best for them. 

Overlord, make sure your invoice looks good because it reflects on your work.

You can use your graphic design invoice to bill clients for many services, such as:

  • T-shirt or product designs
  • Web design
  • Illustrations
  • Logo design
  • Marketing materials
  • Website graphics
  • Video graphics
  • Infographics
  • Social media graphics
  • Corporate presentations

Whatever services you are billing your clients for, using a single form of billing will make life simpler. Connecting your invoices to a payment system and bank account will help you keep track of paid and unpaid bills easily.

How can graphic design invoice templates benefit my business?

A graphic design invoice template offers numerous benefits for managing your graphic design invoices and streamlining your invoicing process. By utilizing a professional-looking invoice template specifically designed for graphic design services, you can create visually appealing and consistent invoices that reflect your professionalism and brand identity. The template allows you to keep all your invoices in one place, making it easier to track and manage your billing. 

With a customized invoice template, you can add your business logo, ensuring that each invoice carries your unique branding, further enhancing your professional image. The template provides a structured format for including all the necessary details, such as itemized services, rates, and totals, making it easier for clients to understand and process the invoice. By using a graphic design invoice template, you can save time, create cohesive and visually appealing invoices, and present your business in a polished and organized manner.

How do you bill for graphic design work?

You can bill your clients by sending them an invoice. There are a few things to get right with your billing. Here's a short list:

  • You can bill by the hour, milestone, or project. 
  • Hourly billing is really common and you can use Indy's Time Tracker to track your hours easily. You can even add your time tracks to your invoices as line items.
  • Milestone billing is useful for larger projects that will take place over several weeks or months. Set some milestones, such as the delivery of first proofs, and send an invoice when those milestones happen. 
  • Billing by the project is very common for graphic designers. Once the client approves the final proof, send them the bill.
  • Many freelancers take a deposit at the beginning of the project. This protects you from shady clients and sets you up for cash flow success. Deposits up to 50% are normal.
  • You should set out your billing and payment terms in your contract. If you don't have a contract, use Indy's Contracts tool to create one before you start work.
  • Once you finish the work or pass the milestone, send the client an invoice. If you don't have an invoice, you can use Indy's invoice generator to create a professional invoice in just a few moments.

That's it! Those are the basics of how to bill someone for your work. 

How much to charge for your graphic design work?

Most graphic designers charge between $25-$75 for their work. Upwork's average rate is $25 per hour, while graphic designers who generate their own lead charge more per hour. Experience level is the most important factor in determining the best hourly rate to charge.

Knowing how much to charge for your work is a complicated area. We want to help freelancers, so we're going to give you some general tips here about settling on the best amount to charge clients for your services.

Let's think about this from a few different perspectives:

First, how much do you want/need to earn? You should create your rates to reflect what you need to earn. Keep in mind that you won't get paid for some of the things you must do, such as preparing your taxes, looking for more customers, and weekly admin work. So, your hourly or project rate needs to be a little higher to make up for the unpaid work that is part of every freelancer's life.

Second, how much do others charge for similar services at your level of expertise and experience? This question can be a little difficult to answer, but you can just ask. Join a Facebook group and ask. Call a local competitor and ask. Once you know what they charge, you can go under that if you're new to the market or over it if you're the boss.

Another massive item you should plan for is taxes. You'll be paying your own taxes as a freelancer, so your rates should incorporate the taxes you'll eventually have to pay. The average tax amount paid by Americans, for all taxes, is about 29%. This means you'll end up paying $3 in taxes out of every $10 you earn. Price your work to pay your taxes and be left with the income you want.

Your best rates will be different, because everyone's market is different. What works on the West Coast might not be successful in Texas. Try a few different price points until you find the rate clients accept and you can live on.

How to create a graphic design invoice? 

Creating a graphic design invoice template as a graphic designer can streamline your invoicing process and ensure consistency in your billing documents. Start by designing a visually appealing and professional template that reflects your brand identity. Include essential elements such as your business name or logo, contact details, and a clear title like "Graphic Design Invoice" at the top. Incorporate placeholders for the client's information, project details, and a breakdown of services provided. Allocate space for the invoice number, date, and payment terms. 

Consider including sections for itemized services, rates, and totals to easily calculate the final amount. You may also want to include space for any additional charges, discounts, or taxes. Lastly, make sure to include your payment details, accepted payment methods, and instructions for the payment process. By creating a well-designed and comprehensive graphic design invoice template, you can efficiently generate professional invoices for your clients while saving time and maintaining a consistent invoicing format.

Can I create my own graphic designer invoice templates?

While it is technically possible to create your own invoices using software like Google Sheets or Google Docs, it is generally not recommended, especially for design invoices related to graphic design projects. The primary reason is that these software platforms lack specialized features and functionalities specifically tailored for invoice creation and management. While they offer basic formatting options, they often fall short of providing the level of professionalism and efficiency required for professional invoicing.

Design invoices should ideally be created using dedicated invoicing software or platforms that offer specialized templates, automated calculations, and payment tracking features. These tools not only save time but also ensure accuracy and consistency across all your invoices. Moreover, they often provide built-in payment options and integrations with accounting software, simplifying the payment process. By using professionally designed graphic design invoice examples and specialized invoicing tools, you can create invoices that are not only visually appealing but also accurately reflect your services, enhance your professionalism, and streamline your invoicing workflow.

How to create a graphic design invoice template with Indy?

This part is easy! Here's a step-by-step guide to getting your invoice done:

  1. Open one of Indy's Graphic Design Invoice Templates.
  2. Add your business branding and information.
  3. Insert your client's contact information.
  4. Number your invoice in a useful way.
  5. Fill in the lines with your work completed and the cost per task/hour.
  6. Check the invoice total and details.

Once you've finished these six steps, you are ready to send your invoice to your client. Send it straight from Indy or download it as a PDF and use your own email client to send it. The best part? You can sign up to Indy for free and get access to a free graphic design invoice to try it out for yourself!

Why Choose Indy?

Indy offers an all-in-one platform for freelancers to manage all their admin work. When you sign up with Indy, your invoicing gets better because the other tools work together. For example, you can use Indy's Time Tracker to note the time spent on a project. When you're ready, the Invoice tool can automatically pull your unbilled hours for the project onto your invoice to make it ready to use. This makes your billing more accurate and saves time as well. When you set up your customers and projects with Indy, your entire workflow becomes smoother. Sign up today and get your free template!

Are there any tips or best practices for using the graphic designer invoice template effectively?

When it comes to using a graphic design invoice template effectively, there are several tips and best practices that freelance graphic designers and professionals in graphic design invoicing can follow. First, ensure that the template is customized with your own logo and branding elements, as this adds a professional touch and reinforces your unique identity. Double-check that all client details, such as their name, address, and contact information, are accurately included in the invoice to avoid any confusion or delays in payment.

Another important tip is to provide a detailed breakdown of the services rendered, including specific descriptions, quantities, rates, and any additional charges. This level of transparency helps clients understand the value they are receiving and minimizes potential disputes. It is also recommended to clearly state your payment terms, such as the due date and preferred payment methods, as well as any late payment penalties or discounts for early payment. Consistency is key, so make sure to use the graphic design invoice template consistently for all clients to maintain a professional and cohesive image. Finally, keep a record of all your invoices, whether electronically or in hardcopy, for easy reference and efficient financial management. By following these tips and best practices, freelance graphic designers can leverage the power of a well-designed graphic design invoice template to streamline their invoicing process, maintain professionalism, and enhance client satisfaction.

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