PDF Invoice Template

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Invoice #
Reference #
Jan 31, 2023
Feb 14, 2023
Michele Gonzales
Action Auto
2685 Wilmar Farm Road
Debra Hill
1754 Rosewood Court
Sep 16, 2021
Sep 16, 2021
Game Development
Sep 16, 2021
Coding & Programming
Total due
Hi Debra! Thanks so much for the continued business. Looking forward to the next project.
Late fee
If this invoice is unpaid by the due date, a non-compounding late fee as a percentage of the invoice total in the amount of 10% will be applied monthly to the outstanding amount.
Thank you for your business.
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How it works

Don't wait another minute to get paid. Create your next invoice in minutes, accept flexible payment methods, and track the status of every payment in one place. Here’s how to get started:
Sign up for a free Indy account
Launch Indy’s invoice builder
Edit your invoice in minutes
Send it off with just a click
Get paid fast

Get paid quicker and easier

Indy Invoice templates take the pain out of billing.
  • Build and send an invoice in minutes.
  • Personalize your invoices with your brand color and logo, and leave a nice message for your recipient.
  • Accept payment by top credit and debit cards, check, wire transfer, direct deposit, and more.
  • Add your unbilled time tracks to your invoices as line items for easy payment.
  • Include discounts, late fees, and request deposits.
  • Make single invoices or set up recurring billing.
  • Send your invoices straight from Indy or export them to PDF to send them however you want.
  • Keep track of each invoice’s status, so you know who has paid and who to remind.
  • Set the estimates in your proposals to automatically generate invoices when accepted.

Excel Invoice Template FAQ

Your Guide to Using a Free PDF Invoice Template for Freelancers


Invoices are more than just requests for payment—they're essential tools for managing your freelance business. As a freelancer, you'll send invoices to bill clients for your services, track payments, and keep accurate records for tax purposes. This guide will walk you through creating and managing invoices using a free PDF invoice template.

How to Create an Invoice

Step-by-step Guide

Creating an invoice might seem intimidating, but it doesn't have to be. Here's a step-by-step guide to help you:

  1. Download the free PDF invoice template. You'll find the link to sign up for Indy and get the standard invoice at the end of this guide.
  2. Fill in your details. This includes your business name, address, and contact information.
  3. Enter your client's details. Make sure to include their full name, address, and contact information.
  4. Itemize your services. Clearly list the services you provided, along with a brief description and the rate for each.
  5. Calculate the total. Add up the cost of all services, and apply any discounts or taxes if applicable.
  6. Include payment terms. Specify your payment terms and the methods of payment you accept.
  7. Save and send your invoice. Save your invoice and send it to your client via email, mail, or any other agreed-upon method.

Common Mistakes to Avoid

Avoid these common small business invoicing mistakes to ensure a smoother payment process:

  • Skipping invoice numbers: Always number your invoices for easier tracking.
  • Not specifying due dates: Always include a clear due date to encourage timely payments.
  • Vague service descriptions: Be specific about what each charge is for to avoid confusion.

Understanding Different Types of Invoices

Interim Invoices

Interim invoices are used to bill clients periodically during a long-term project, helping you maintain cash flow. They're especially useful for projects that don't have a specific end date or that take longer to complete.

Recurring Invoices

Recurring invoices are for ongoing services billed at regular intervals, like monthly or quarterly. They're ideal for long-term contracts where the service and price stay the same over time.

Other Types of Invoices

There are many other types of invoices, such as pro forma invoices (used as preliminary bills), credit invoices (to correct a previous invoice), and more. Choose the type that best suits your needs.

Best Practices for Managing Invoices

Organizing Your Invoices

Keep your invoices organized by maintaining a systematic filing system. This could be chronological, by client, or by project. Also, consider using a digital system for better accessibility and searchability.

Handling Late Payments

Late payments can disrupt your cash flow. To avoid this, set clear payment terms and follow up promptly if a payment is overdue. Consider offering incentives for early payment or imposing penalties for late payment.

Maintaining Professional Relationships

Your invoicing process can impact your client relationships. Ensure your invoices are professional, accurate, and clear to maintain trust. Regular communication and addressing queries promptly can also help build stronger relationships.

Invoice Template and its Features

The free PDF invoice template offers a simple and professional format for billing your clients. It includes all necessary fields, like invoice number, invoice date, client's details, description of services, total amount, and payment terms.

How the Template Simplifies Invoicing

The template simplifies invoicing by providing a pre-designed layout. You simply need to fill in the blanks. It saves time, reduces errors, and ensures consistency in your invoices. And being in PDF format, it's easy to save, send, and print.

You can also create multiple templates, such as:

  • A service invoice template when you are offering services repeatedly to customers.
  • A construction invoice template that includes materials and labor costs.
  • Invoices for Microsoft Word, Google Docs, and Google Sheets.

Indy is better for invoicing than those platforms, but you could use them if needed by a specific client.

Invoicing with Indy: A Brief Overview

Indy is a platform that offers a comprehensive solution for freelancers, including invoicing. It allows you to generate and send invoices, track billable hours, and receive payments all in one place. You can even automate payments with integrated online payment options like PayPal and Stripe. Plus, Indy offers a free plan that provides you with unlimited use of its tools, including three free proposals, contracts, and invoices per month.

Get Started

Ready to simplify your invoicing process? Sign up for Indy, grab your invoice and fill it out. You'll be done in no time and the money will roll in. while you're waiting for the payment to come in, check out the other things you can do with Indy. It offers a range of tools to streamline your freelance business and help you stay organized. Join the Indy community today and take your freelancing career to the next level.

Can I just make my own invoice?

The easiest way for producing the invoice is through the following methods. Many firms use a document creation application such as Word or spreadsheet to make invoices from scratch and use templates for the template creation. Other businesses use online templates for invoices. The easiest option for freelancers is to use Indy's invoices tool.

Should invoice be PDF or Word?

When it comes to invoice processing or approval of invoices received, the PDF file will give you the best options. In PDF format you could create a template invoice. But, using Indy's invoicing tool is better. You can create a PDF if you need to while using the digital version for speed and convenience.

How do I make a blank invoice?

Simply add the information you will reuse to create your professional invoice. This will include your company name, business information, business logo, payment details, and any agreed upon terms. These are part of a standard PDF invoice templates and will appear on all your PDF invoices.

How to create professional invoices?

Creating professional looking invoices starts with your business details, such as contact details, logo, and payment details. These will form your simple invoice template. You will also save time and get paid faster by sending a professional looking invoice to customers faster.

How do you get paid faster?

You can shorten your billing process by doing two simple things. First, be sure you always have the correct client information, including their details, the services rendered, and the amount to be charged. Second, take multiple payment methods, but especially focus on debit card and bank transfer payments. These are fastest and most convenient for clients.

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