In order to get paid for their products and services, freelancers need access to simpler, smarter,more capable invoicing systems that are able to stay true to their brand while also effectively representing complex financial cost breakdowns.
By creating their invoices in Google Sheets, users are given the tools necessary to create living, shareable documents using powerful spreadsheet software that offers the functionality necessary to build an invoice that’s clear, to-the-point, and always insightful—all while maintaining a high level of transparency throughout the editing process, should the nature of your payment workflow require it.
With Google Sheets, users gain access to a modest selection of pre-designed templates, allowing freelancers to consider all aspects of their business before choosing the guide that will best complement their payment workflow. To view the invoice templates currently available for use with Google Sheets, create a new sheet using the “From template” function and filter for “invoice” using the search bar—from there, select the template you feel would best suit the nature of your freelancing business and the needs of your existing clients.
Alternatively, you can also opt to build your invoice design from scratch. Keep in mind, however, that you’ll have to familiarize yourself with the range of formulas available in the platform in order to choose the functions that will be most helpful to the overall functionality of your invoice spreadsheet.
Once you’ve decided how you will compose your document, begin updating the page with all relevant business details to reflect your personal brand. Keep the following branding and payment information in mind as you begin the process of updating your template or building out your own original template design:
- your logo (if you have one)
- branding colors and fonts
- freelancer contact details
- payment terms, i.e. acceptable payment options, late fees, and policies
After you’ve updated the basic branding elements of your invoice template, you can begin exploring the various formula options supported by Google Sheets. Depending on the nature of the products and/or services offered by your freelancing business, the formulas you use in your invoice will vary according to those needs. One of the most basic functions that can be applied to most all invoice templates is the SUM function, which allows users to quickly calculate the sum of figures within the spreadsheet. Using the SUM function, freelancers quickly calculate the total cost of invoice services that appear in an itemized list, for example.
For each payment, you’ll need to update your invoice document with all invoicing details relevant to the transaction, including the following key elements:
- client and/or vendor contact details
- unique invoice number (for internal tracking purposes)
- invoicing/transaction date
- itemized list of products and/or services rendered
- subtotals for each product and/or service
- payment due dates
- payment totals, including taxes applicable to your area
Once you’ve reached this final stage of the invoicing process, you can then begin the formal process of billing your clients for payment by sharing the final document with them either as an Excel spreadsheet file or as a living document shared via Google Drive.